- April 23, 2018
- by Kate Kurzawska
- No comments
Time is money — no matter how many times we say it, it’s always relevant. We live in a fast-paced world filled with technology and tools which make our life and work easier. We all strive for achieving the highest and best results at work. And one of the best ways to do that is to use free time tracking software.
Why Use Free Time Tracking Software?
What benefits can you gain with time tracking? Full control over your time. Using a free time tracker lets you prioritize and organize work. You can track time to understand how you work, which activities take most of your time, and how many hours you need to finish different projects.
Free time trackers come with plenty of useful features. And why ladle out money on unwanted features. Sometimes the simplest solutions are the most effective.
To help you find a time tracker suited to your needs, we present a list of the best free time tracking software. All apps are highly rated by users and have a variety of helpful features.
The best free time tracking software:
Best for: tracking billable time and measure project profitability
How it works: TimeCamp is an automatic time tracking software that is 100% free for unlimited users and combines features of a project management app and a time tracker. You can use it for free to manage attendance, monitor your activity, and cope with mushrooming tasks. Its automatic features help to automate and optimize work, and provide your team with transparency.
Reports: Reports give you insight into the progress of work and help to keep a hand on estimates. Automatic time tracking measure the working time by particular categories (productive and unproductive), detects the idle time
Billing & invoicing: You can track billable and non-billable work hours. The tool allows you to turn time entries into invoices basing on estimated hourly rates. Budgeting function lets you estimate how much time the implementation of individual projects will take, and thus effectively plan the use of resources and make a valuation of future similar projects.
Timesheet management: TimeCamp offers the feature of detailed timesheets. Daily timesheets allow you to see all your activities, and weekly timesheets are integrated with a calendar view so you can visualize your workflow. There’s also timesheet approval, a good feature for HR departments, and helpful in payroll processing.
Integrations: TimeCamp integrates with many apps, including productivity tools, project and time management tools, tools for IT and marketing agencies, and many more. Additionally, you can integrate all your favorite apps via Zapier. The tool is available for Desktop (Windows, Mac, and Linux, and has a free native mobile app available for iOS and Android to help users track their time regardless of location.
Pros & cons:
+ Has rich time tracking and budgeting functionalities.
+ You can use it in many ways, it gives you a lot of flexibility.
– If you’re using TimeCamp for the first time, it may be a bit difficult to move around. But once you get to know it, it’s easy as pie.
Best for: free time tracking with unlimited users
How it works: Clockify is a free time tracking app with the features of reporting and project management. As one of only a few free time tracking software, Cockify enables you to add as many users as you want. However, the free version doesn’t have all the features.
Due to its simplicity and focus only on time tracking, it is the best solution for businesses, freelancers, or startups looking for a comprehensive yet detailed time tracking tool.
Reports: show visual time breakdown with colors, you can customize them, share with others, and export them as pdf, CSV, and Excel files. You have summary, weekly, and detailed reports. The main dashboard shows general statistics.
Billing & invoicing: tracking billable hours is available. Clockify doesn’t have invoicing feature, however, you can export timesheets and upload them to accounting software or send to your accountant.
Timesheet management: simple timesheets with activities, notes, total time spent on work. You can also use templates.
Integrations: Clockify integrates with 50+ web apps. Available as web, mobile (iOS, Android), desktop app and browser plugin.
Pros & cons:
+ Reports show a lot of granular data
– Clockify’s features are not unified so it takes a lot of clocking to get to where you need to
Best for: simple time tracking and time management for small teams and individuals
How it works: It’s a straightforward solution best for freelancers and small teams. Toggl is an intuitive and very user-friendly time tracking app. You will not find all the features in the free plan but as a simple time tracker, Toggl works superbly. Toggl tracks the time you spend on different tasks for different clients and projects.
Reports: Toggl offers simple reports with graphs and colors that help to visualize projects and time spent on them. You can also view your activities in the Timeline with time stamps.
Billing & invoicing: not available in the free plan.
Timesheet management: you can export reports in the form of timesheets. Other than that, timesheet functionality is rather limited.
Integrations: Toggl integrates with more than 100 tools and is available on the web, mobile (Android, iOS), desktop app (Linux, Windows, macOS), and Chrome and Firefox extension.
Pros & cons:
+Straightforward, easy to use the app with a friendly interface
– Doesn’t offer extensive tracking features
Best for: simple online time tracking for teams
How it works: Harvest is an online time tracking software and expense tracking app. It helps in measuring the profitability of projects. And you can track time based on to-do lists, tasks, or single hours, whatever is more comfortable to you. This time tracking app seems to be simple at first blush but it has many hidden secrets that you will quickly discover.
The downside of the free plan is only 2 projects and availability for 1 user.
Reports: Harvest turns timesheet data into simple visual reports with graphs, your data broken down by person or task, and information on tracked hours, budgets, billable amounts, costs, and uninvoiced totals.
Billing & invoicing: you can track billable hours with Harvest and turn tracked hours into invoices.
Timesheet management: simple daily and weekly timesheets are available.
Integrations: Harvest integrates with many other apps. The tool is available as a web tracker, mobile app for iOS and Android, and a desktop app.
Best for: resource planning in a team
How it works: Everhour is a project time management system for teams. It helps to plan the workflow for the entire team, manage projects, track billable hours, and see the progress of all work in real-time.
Everhour free plan allows onboarding up to 5 users.
Reports: Everhour generates transparent reports on projects budget, costing, team hours, billability vs utilization. You can also create custom reports with as many data as you want.
Billing & invoicing: You can track billable and non-billable hours, overtime, and later create invoices based on that data.
Timesheet management: daily, weekly, timesheets with approvals, time cards, and a list of tasks.
Integrations: Everhour offers integrations with several of the most popular tools for productivity and project management. The app is available as a web version with an automatic time tracker.
Pros & cons:
+ Live dashboard with the most important information updating in the real-time
+ Intuitive, easy to use, with a friendly interface
– Doesn’t track computer activities
👉 Check out the comparison between Everhour & TimeCamp
Best for: remote teams and field workers
How it works: Hubstaff is a universal time tracker, perfect for freelancers, teams of any size, remote and on-site workers. Its features make it painless to manage workflow, record working hours and all activities performed on the computer. It’s also a good task management solution.
Besides classical employee monitoring, it has a GPS tracking module with a time clock.
Reports: Hubstaff generates reports based on tracked hours with the data on projects, tasks, clients, budget, and time. Reports can be adjusted and entires added manually.
Billing & invoicing: Budgeting allows you to manage finances, monitor billable hours, and generate invoices.
Timesheet management: Hubstaff offers timesheets that are based on reports. There’s also the option of timesheet approvals.
Integrations: The tool integrates with other apps. Hubstaff is available online, for desktop (Windows, Mac OS, Linux, Chromebook), mobile (iOS, Android), and Chrome extension
Pros & cons:
+ Simple, easy to use
+ GPS tracking, screenshots feature
– Hubstaff doesn’t let you be flexible within the tool and adjust it as you want to
– Lack of advanced reporting features
👉 Check out the comparison between Hubstaff & TimeCamp
Best for: staying focused, productive, and motivated, best for individuals
How it works: RescueTime is a simple combination of a time tracker and a website blocker. You can use it to get full control of your attention in an easy way. Additionally, you can block distracting websites, work in sessions, set daily limits on apps and sites, customize what gets blocked, or schedule focused time directly in your calendar.
Reports: With RescueTime, you can automatically track how much time you spend on apps, websites, and documents, and later see the information about your work in reports.
Billing & invoicing: not available.
Timesheet management: simple timesheets
Integrations: RescueTime integrates with other tools.
Pros & cons:
+ Suitable for productivity monitoring
– May be too simple for people who need to track time for work purposes
– Lack of budgeting features
👉 Check out the comparison between RescueTime & TimeCamp
Best for: task management and time recording in teams
How it works: MyHours is a free time tracking software that lets you organize projects and track work hours. It’s best for freelancers and teams of any size. It allows you to track time, organize work, and manage projects in a simple way.
Reports: Different types of reports with different information and activities, the possibility to group them by date, team member, client, project, task. The search feature to quickly find specific data. You can download reports and export them.
Billing & invoicing: In MyHours, you can add billable rates, override tasks or team member rates on specific projects. You can also monitor the budget in real-time. Based on your data, you can create and personalize invoices.
Timesheet management: Timesheets are created based on reports for entire teams. However, timesheet approval is not available in the free plan.
Integrations: MyHours offers integration with Quickbooks (in the Pro plan), and the team is working on integrating your favorite apps via Zapier. The tool is available as a web app, mobile apps for iOS and Android, and desktop app coming soon.
Pros & cons:
+ Clean and intuitive interface
+ Flexibility in using the tool and adjusting features
– Lack of direct integrations
Best for: small businesses who want a time tracker integrated with accounting software
How it works: FreshBooks is invoice and accounting software for small and medium-sized businesses as well as freelancers. It has a time tracking module that helps to monitor time and money spent on projects, clients, which makes it a great addition to the rich accounting functionalities.
Reports: Simple reports with the breakdown for particular projects or clients. Other than that, you get detailed financial reports on the state of your business.
Billing & invoicing: FreshBooks has the option of tracking billable hours as well as rich accounting and invoicing functionalities.
Timesheet management: Simple timesheets with basic information such as time spent on work for a particular client and projects.
Integrations: FreshBooks can be easily integrated with hundreds of the most popular tools and apps. It’s also available as a web app and for mobile (iOS, Android)
Pros & cons:
+ Great accounting features
– It lacks more advanced time tracking features as it’s focused mostly on keeping track of finances
#10 focus booster
Best for: tracking time in a simple way with the Pomodoro technique
How it works: focus booster has all the necessary features of a time management app—a to-do list, simple time tracking, mini and minimalistic timer, light and dark modes, reports with date, client, or label. You can see your progress in a neat dashboard that visualizes all data, and add entries manually to your timesheet.
The free version of the focus booster includes 20 Pomodoro sessions per month, simple time tracking, and productivity reporting.
Reports: Simple reports with a breakdown into different tasks, the number of total sessions, total productive time, or revenue presented in nice, colorful graphs so you can easily visualize the progress of work.
Billing & invoicing: You can track billable hours but there’s no invoicing feature.
Timesheet management: focus booster doesn’t offer advanced timesheet management. It’s a straightforward app with simple timesheets.
Integrations: focus booster is available on desktop (Windows, Mac), web.
Pros & cons:
+ A lightweight, minimalistic app with the basic time tracking features
– focus booster lacks more advanced features like in other time tracking apps
To Sum Up
Sometimes using a free version of a time tracker may be enough. Especially if you are a freelancer, have a small team, or need a simple solution to track time.
However, if your favorite free time tracking app offers upgrades, it’s worth investing in a paid plan. The full version may help you and your team be more productive. The same goes for other types of apps: task managers, collaboration tools, etc.
Do you have your favorite free time tracker? Let us know in the comments!
PS. Happy to announce digital.com awarded us as a Best Time Tracking Software! 🎉