As we all know, modern life is becoming increasingly busy. Luckily, there are now a huge number of time management tools available to help you to work more efficiently. But which tools are the best? How much do they cost? And what are their pros and cons? Here we take a look at the six best time management tools available today.
Dropbox is a cloud storage tool that enables you to upload and share photos, documents, and other files. The free basic package gives you 2GBfree storage space, but you can upgrade to 1TB for a monthly subscription fee of £7.99 (or £79 a year up front). The interface is clear an intuitive, and their free desktop or mobile app will synchronise your files automatically. Be careful to check the default options, though, as you may wish to disable some (e.g. the mobile phone app automatically uploads every photo you take by default).
Evernote is another cloud storage tool that synchs your files across desktop and mobile apps, but this one comes with built-in features that enable you to take notes, photos, and voice recordings. It’s free for a basic account, and paid-for options range from £19.99 a year to £96 a year, for which you get additional security and administrative support. Although there’s no storage limit, free users have an upload limit of 60MB per month.The interface is clean and minimalistic, but this can mean that some features are hard to find.
Timecamp is a time tracking tool that tracks all of your computer activity, e.g. which programs you have opened, which internet sites you visited, and how long you spent your time there. It’s free for individual users, but for $6-$9 per month businesses can track time for unlimited number of users and make use of extra features, such as invoicing and timesheet approvals. Setup and use is a breeze, and the interface is stylish.
Remember the Milk is a task management tool that enables you to create lists and tags to organize almost every aspect of your life. Built-in features allow you to prioritize tasks, enter deadlines, and set up recurring tasks. Available on desktop and mobile, it synchs with a huge number of other apps (such as Evernote). There is a free basic account and a $25 a year upgrade available that gives you extras such as a pushservice that sends reminders instantly to your phone. The interface is functional, and does what it is supposed to do.
Focus@Will is a tool that plays you “neuro-music” whilst you work. It has a unique database of instrumental music that, it claims, has been scientifically remastered to boost your concentration and attention span. Whilst this tool may not work for everyone, if you like to listen to music while working, it’s well worth a try. The interface is simplicity itself – you choose the genre of music you want to listen to, and hit play. Available on desktop and mobile, it’s a subscription only service ($99.95 a year up front), but they offer a 15 day trial so you don’t have to spend a penny to try it.
MindMeister is an online mind mapping tool that enables you to create customisable mind maps containing a whole range of content. Available as web application, with MindMeister you can brainstorm and collaborate with other students or work colleagues, and those bored of Powerpoint can even use it to present their ideas to an audience. The free account is somewhat limited – you can create only three mind maps and you cannot upload videos and images – but a $60 fee will give you access to these features and unlimited mind maps for six months.