Schools, universities and colleges, training centers are just a few of educational institutions. And because time matters for everyone, it’s becoming more common that teachers, professors or coaches implement time tracking software for educational institutions.

Education sector is a very specific one and so are the duties and responsibilities involved in this work such as paperwork, scheduling and planning, managing attendance and payroll, and resource allocation. It’s important to make sure timetables are correctly outlined, hours and money add up, and teachers and students have good conditions for interaction so that both sides can thrive.

Implementing time tracking software for education can help create not only friendly atmosphere but also reduce paperwork and improve all processes involved.

On our list, you can find 9 time tracking software for educational institutions. We chose the tools which features correspond to the sector needs and requirements.

1. TimeCamp
2. actiTIME
3. Wrike
4. Zoho Projects
5. Time Doctor
6. VeriClock
7. BQE Core
8. ClickTime
9. ManicTime



TimeCamp is a perfect time tracking software for education because it helps to optimize and automate work. Its extensive features allow you to track work hours, attendance, budget but also plan and allocate resources. With TimeCamp’s data, you can use it as an analytics tool to asses team work and use the information to improve your institution’s operational practices.

Main features:

  • The tool is available for Desktop – Windows, Mac, and Linux, and has native mobile apps available for iOS and Android to help users track their time regardless of location
  • Automatically records time usage of each application running on your computer with the handy desktop app
  • Easy budgeting – budgeting function lets you estimate how much time the implementation of individual projects will take, and thus effectively plan the use of human resources and make a valuation of future similar projects
  • Measures the working time by particular categories
  • Its feature of tracking time helps you to better allocate hours to tasks, projects or people
  • You can work on productivity by monitoring productive and nonproductive activities
  • All the information is available in the form of reports – easy to analyze and helpful in allocating resources
  • Graphical timesheets integrated with calendar
  • Timesheet approval
  • Budgeting reports show actual vs. estimated time
  • Invoicing
  • TimeCamp integrates with various tools and apps for smooth work, for example, task and project management software, accounting software, and many others


  • Solo – one user free forever
  • Basic – $5.25 per user per month billed annually ($7/mo billed monthly)
  • Pro -$7.50 per user per month billed annually ($10/mo billed monthly)
  • Enterprise – available for 100+ users only


2. actiTIME

If you need a tool which would help you combine timesheet app with payroll system, try actiTIME. One of the sectors this app is aimed at is education. Its features can help you smoothen processes involved in staff management. With actiTIME your employees can easily track time  spent on work, plan and organize work based on the workload.

Main features:

  • Simple time tracking
  • Customizable timesheets
  • Timesheet approval
  • Personal, automatic email time-track reminders
  • Overtime calculation
  • Work scope management with tasks, customizable Kanban board, built-in reminders, the ability to report on every aspect of work—such as total spent time, billable vs. non-billable hours, or project costs
  • Team management with the ability to create teams and manage individual work scope
  • Invoicing and billing
  • Detailed reports
  • Leave management features


  • Free up to 3 users
  • Pricing starts from $6.57 for five users
  • actiTIME Self-Hosted Version – starts from $799 for five users

See the comparison between actiTIME & TimeCamp


3. Wrike

Wrike is a popular tool among project managers, but educational organizations can gain many benefits from implementing it. With this software, you can track time, collaborate with other employees, simplify planning, streamline workflow, and gain visibility into every aspect of work. If you need more than just time tracking, go for Wrike.

Main features:

  • Time tracking with time reports
  • Real-time Activity Stream
  • Desktop and mobile apps
  • Ability to involve contractors, clients and teammates from other department
  • Customized, at-a-glance dashboards for projects, tasks, and files for enhanced visibiblity
  • Gantt chart
  • File sharing
  • Task and subtask management
  • Shared real-time reports with scheduled notifications


  • Free for 5 Users
  • Professional for up to 15 users – $9.80/user/month
  • Business for 5–200 users – $24.80/user/month
  • Marketers – 5–unlimited – Tailor-made solution for marketing & creative teams
  • Enterprise – 5–unlimited – Comprehensive solution with advanced security & controls



4. Zoho Projects

Similarly to Wrike, Zoho Projects also combines features of time tracking and project management tool. It’s best for large organizations which need to deal with many projects and employ many people. Choose Zoho Projects, if in your organization there is a hierarchical structure where everyone is involved in different projects and tasks, but still need to be engaged in activities of your educational institution. This time tracking software for education will enhance workflow and keep everyone on track.

Main features:

  • Timesheets
  • Billable and non-billable hours
  • Estimates vs actual hours spent on work
  • Tracking issues
  • Calendar module which allows you to see what’s happening
  • Task management: due dates, priorities, and reminders, subtasks, assiging tasks to people, milestones, dependencies, Kanban view
  • Comprehensive reports
  • Team collaboration features, for example, activity stream, feed, forums
  • Charts and reports


  • Free plan
  • Standard – €20/month billed annually plus tax, as applicable
  • Express – €40/month billed annually plus tax, as applicable
  • Premium – €85/month billed annually plus tax, as applicable
  • Enterprise €125/month billed annually plus tax, as applicable



5. Time Doctor

Time Doctor is a taditional time tracking software. It works best for teams rather than individuals. It’s also suitable for organizations whose employees work mostly on computers as it monitors computer activities. So if you provide courses and training online or help people via Skype or any other tool, try TimeDoctor. It will help you work on your productivity and work management.

Main features:

  • Time tracking with distinction to tasks, projects, people
  • Time Doctor will monitor employee internet usage during their work time. When it is detected that excessive amounts of time are being spent on YouTube, Facebook, or browsing other personal websites, Time Doctor will give those users a nudge to check if they are still working
  • Website and application monitoring
  • Screenshots
  • Ability to give clients access to Time Doctor
  • Payroll management
  • GPS tracking
  • Range of configurable options available
  • Integrations with the most popular apps


  • Free 14-day trial
  • $9.99/ user per month


6. VeriClock

VeriClock is a cloud-based system. Employees clock in and out of the system via smartphone or web, eliminating the need for specialized hardware or software and doing away with manual time sheets. Managers can view, verify, and report on employee hours in real-time. It’s a great time tracking software for educational organizations who need a unified time and attendance system.

Main features:

  • Real-time reporting
  • Group/Crew Clocking
  • GPS tracking
  • Payroll and Job Costing Reports
  • iPhone, Android and Blackberry Apps
  • Alerts and notifications
  • Reporting


  • 30 Day Free Trial
  • $10 per month account fee – $5 per active user per month



7. BQE Core

BQE Core incorporates features of different tools to make your work easier. It’s project management, time tracking, and accounting software in one platform. It gives you all necessary information on the state of your organization and your employees’ work. BQE Core is a suitable time tracking software for educational organizations who want to automate work.

Main features:

  • Dashboards – easy-to-understand graphical interface
  • Time tracking in the real-time
  • Gantt charts
  • Monitoring budget vs. actual hours and costs in real time
  • Different invoice types: percent complete, retainer, recurring, fixed, hourly, phased, joint and more
  • Managing vendor bills and purchase orders
  • Customizable reports
  • Mobile app


  • Starts as low as $7.95 per month for Time & Expense users – you pay for features you need
  • free 15-day trial

BQE Core


8. ClickTime

With ClickTime you will easily organize workflow across different departments. Implementing this time tracking software for education will help you grow your institution by creating centralized system for data collection. Everyone will be on track, timesheets will always be updated and your employees will be satisfied and happy.

Main features:

  • Time tracking with Weekly, Daily, and Biweekly Timesheets, custom fields, stopwatch, custom notes
  • Reporting
  • Billing & cost reporting (Client, Project, Person, Task)
  • Billable vs. non-billable hours
  • Basic billing rates (Person, Project, Task)
  • Budgeting and forecasting with real-time employee availability, actuals vs. estimates, employee costs
  • Resource planning with real-time resource planning dashboard, monthly retainer management tools, under/overstaffed projects, monthly capacity planning
  • iPhone and Android mobile app
  • Integrations
  • Timesheet approvals
  • Time off and attendance tracking
  • Expense tracking


  • Starter – $9 per user per month
  • Team – $12 per user per month
  • Premier – $24 per user per month
  • Enterprise – custom price

See the comparison between ClickTime & TimeCamp

ClickTime screen


9. ManicTime

ManicTime is a classic time tracking tool. If you’re looking for a simple solution that would help you and your employees organize workflow, get rid of paperwork, and make it easier for everyone to do their tasks, ManicTime is the right choice. It comes with the most important features that will help you and your institution focus on work. The tool works both for teams and individuals.

Main features:

  • Live updates, tracking time in the real-time
  • Automatic time tracking
  • Records offline work (it’s not a cloud-based software)
  • Esay timesheets
  • Etensive reports with all the necessary data
  • Tracking away time


  • Free plan
  • PRO – Pricing depends on number of licenses and starts from $20




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Kate Kurzawska

Author Kate Kurzawska

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