Time Management Tools

Time Tracking Software for Non-Profit Organizations

By March 21, 2019 No Comments


Why Use Time Tracking Software for Non-profit?


Like every other sector, non-profit also involves lots of fieldwork and paperwork. To be able to keep a hand on the daily agenda, many organizations decide to implement time tracking software for non-profit. And in today’s world, when technology makes it possible to develop very specific features, many tools are aimed at this particular group of customers.

Non-profit institutions need to keep track of their expenses, budget, staff ,their work hours and scope of responsibilities, and other administrative aspects. It’s crucial not only to run such an organization properly but also to be able to receive grants from donors, sponsors or government organizations.

Thanks to time tracking for non-profit, institutions helping other people can keep accurate reports, understand true costs, properly schedule work of employees and volunteers, comply with regulations and present proper documentation during audits.

Check out our list of the best time tracking software for non-profit. All tools included are aimed at helping this specific type of organizations and have features which make work easier.


1. TimeCamp
2. WeWorked
3. ClickTime
4. Cashboard
5. TSheets
6. Freckle
7. ClockShark
8. actiTIME
9. Toggl



As employees time, every single minute of volunteer’s day is precious. Automated time tracking software for non-profit allows them to be more flexible with their tasks because they don’t have to take care about wasting it. All is under control – with detailed reports they are perfectly organized. TimeCamp helps non-profit organizations reduce all the unnecessary costs thanks to billing hours in detail, budgeting and accounting integrations as well.

Main features:

  • Automatic time tracking with the desktop app
  • One-click  time tracking
  • Mobile app available for iOS and Android devices
  • Powerful reports which allow you to see how and when your employees and volunteers work
  • The ability to set a time budget for each task
  • Billing customers accurately thanks to the project’s budget tracking
  • Turning time entries into invoices based on estimated hourly rates
  • Timesheet approvals
  • Tracking attendance, overpay, and time off
  • Invoicing
  • Billable and non-billable hours
  • Both direct and Zapier integrations which include project management and accounting tools like Asana, Podio, Trello, Basecamp time tracking, Xero, Quickbooks, and many others


  • Solo – one user free forever
  • Basic – $5.25 per user per month billed annually ($7/mo billed monthly)
  • Pro -$7.50 per user per month billed annually ($10/mo billed monthly)
  • Enterprise – available for 100+ users only

Sign up for TimeCamp, the best time tracking software for non-profit and tae your organization to the next level!




This time tracking software for non-profit helps to eliminate paperwork, keep track of the budget, and allocate resources. It’s a simple, yet powerful solution with all the essential features. It’s suitable for small and large organizations. Even though WeWorked does not offer non-profit pricing, their standard pricing is far below its competitors special non-profit discount.

Main features:

  • Timesheets online or time clock on location
  • Timesheet approval
  • Detailed reports with the ability to export to PDF or Excel
  • Task customization
  • Invoicing (setting different rates: person rate, task rate, or fixed project rate)
  • Expense tracking
  • Mobile app
  • Integration with QuickBooks and Xero


  • Free trial
  • up to 3 users – $9.99/month
  • up to 10 users – $19.99/month
  • up to 25 users – $39.99/month
  • up to 100 users and more – $79.99/month



One of the industries ClickTime was created for is non-profit. It provides all the necessary features that can help you manage your organization. With this time tracking software for non-profit you can track employee and volunteers actions, track time against specific programs, and monitor costs to grow your foundation. ClickTime supports every type of organization, even with a very complex structure.

Main features:

  • Time tracking with Weekly, Daily, and Biweekly Timesheets, custom fields, stopwatch, custom notes
  • Reporting
  • Billing & cost reporting (Client, Project, Person, Task)
  • Billable vs. non-billable hours
  • Basic billing rates (Person, Project, Task)
  • Budgeting and forecasting with real-time employee availability, actuals vs. estimates, employee costs
  • Resource planning with real-time resource planning dashboard, monthly retainer management tools, under/overstaffed projects, monthly capacity planning
  • iPhone and Android mobile app
  • Integrations
  • Timesheet approvals
  • Time off and attendance tracking
  • Expense tracking


  • Starter – $9 per user per month
  • Team – $12 per user per month
  • Premier – $24 per user per month
  • Enterprise – custom price
  • ClickTime Nonprofit with discount

See the comparison between ClickTime & TimeCamp




Cashboard is a perfect time tracking software for non-profit if you want to eliminate all the paperwork and save time. It’s a combination of a time tracker and invoicing tool. It will help you get the budget under control while keeping track of worked hours. It’s a simple tool perfect for automating processes related to budget management.

Main features:

  • Simple time tracking
  • Timesheets
  • Project management features
  • Estimates and project quotes
  • Integration with Basecamp
  • Expense tracking
  • Reports
  • Payments and invoicing


  • Freelancer – $8.25 / month
  • Premium – $15 / month
  • Ultra – $250 / month




TSheets is one of the most popular time tracking software. It’s best for small and large organizations. The tool will help you keep documentation and reports clear so that you can work on your relationships with sponsors and donors. TSheets will help you organize, automate and optimize work so you can focus on helping others.

Main features:

  • GPS location tracking – real-time insight into who’s working on what and where
  • Convenient time tracking with the mobile app
  • Real-time interactive reports
  • You can automate overtime rules, customize pay rates, and preset complex overtime calculations for smooth, accurate payroll
  • Overtime alerts keep you and your employees aware of weekly overtime limits
  • Scheduling
  • Employees can clock in and out in real time and enter their time manually,
  • Advanced time tracking features enable your employee to customize time entry for fields, projects, and tasks


  • Free for one user
  • $5 per month for 2-99 Users per user + $20 base fee per month
  • $5 per month for 100+ Users + $100 base fee per month
  • Discount for non-profits


Freckle (new name: Noko)

Check out Freckle, if you always want to on time and make sure all programs of your institutions are error-free. This time tracking software for non-profit is flexible and easy-to-use, but you can be sure it will help you make better decisions based on the data it provides. Also, the tool has an intuitive and fancy interface.

Main features:

  • Unlimited projects
  • Timesheets
  • Expense tracking
  • Billable and non-billable hours
  • Reports
  • Connects to 500+ 3rd-party apps through Zapier


  • Team – Starts with 5 users/$49/month
  • Organization – Starts with 25 users/$199/month
  • Enterprise – Starts from $499/month
  • Solo – 1 user for $19/month




This software allows your your team to focus on their activities without worrying about work hours. ClockShark is an easy, powerful time tracking and scheduling app which keeps track of work hours of your staff. It’s a user-friendly time tracking software for non-profit organizations who want to save time on filling timesheets.

Main features:

  • Mobile time tracking
  • Clock punch with GPS tracking and geofence technology
  • Desktop app
  • Employee scheduling
  • Timesheet approvals
  • Integrations with accounting apps
  • File attachment
  • Larger organizations can run multiple offices and departments with a single ClockShark account


  • Billed Monthly – $5 per person + $25 base fee
  • Billed Annually – $4.17 per person + $20.85 base fee



actiTIME helps to reduce administrative, HR, and payroll costs. actiTIME helps to understand the time required to service customers and complete projects. Your team can easily submit their shift hours, and you always have an insight into their work and approve their schedule. It is a great time tracking software for healthcare which effectively replaces paper timesheets.

Main features:

  • Automatic time tracking with automatic reminders,
  • Timesheet approvals
  • Tracking overtime hours
  • Projects with tasks (and adding details to tasks)
  • Kanban board for monitoring work progress
  • Team management
  • Flexible product configuration as you need
  • Reports and data analysis
  • Billing and invoicing
  • Ability to calculate costs
  • Leave management


  • Free up to 3 users
  • Pricing starts from $6.57 for five users
  • actiTIME Self-Hosted Version – starts from $799 for five users

See the comparison between actiTIME & TimeCamp


Toggl is very simple and intuitive software. If you’re looking for a simple solution which would help you keep track of work, tasks, and projects, Toggl is a perfect match. With this time tracking software for non-profit, you will easily automate work.

Main features:

  • Simple time tracking with start/stop buttons
  • Reporting
  • Works on all devices
  • Automatic time tracking
  • Project dashboard with the summary of your activity


  • Starter – $9
  • Premium – $18
  • Enterprise – custom pricing

See the comparison between Toggl & TimeCamp


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Kate Kurzawska

Author Kate Kurzawska

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