Project Management Tools for Engineering

  • January 23, 2018
  • by Jakub Szyszka
  • No comments
project management tools for engeneering

 

Time is one of the scarcest resources.

To everybody, both individuals and people affiliated with some larger organizations.

And while the former can manipulate it quite freely, being responsible only for their households and family units, the latter not necessarily. They have a lot on their minds. They tend to shoulder both the fate of their companies as well as employees, bother with customers who sometimes demand the impossible, pending projects, revenue and expenditure, and so on.

Such overwhelmed by the dictatorship of time are those who are engaged in engineering. They may be fully-fledged units, but are not machines. It means that such people are not all-mighty and, therefore, controlling everybody and everything is utterly impracticable.

Imagine you are a manager at engineering lab and are in command of at least dozen workers. You wish to put each of their projects on a timeline. How to do it successfully?

The answer: use software facilitating project management. And if you are a manager-engineer in need, you should find the below list helpful:

HeySpace

If Slack and Trello had a baby, it would be HeySpace. It’s one of the best tools for sales because of it’s functionalities and ease of use. HeySpace is a task management software with chat. It helps to communicate and collaborate with clients, and with other team members and departments. People can manage workflow and monitor the progress of works always up-to-date.

HeySpace allows your sales team to eliminate two or even three different tools – task management software, project management software, and communication software since it combines the key features of these three. No more switching between different apps! You have everything in one place, easy to access and easy to use.

Main features:

  • Workspaces – you can create different workspaces for different clients, teams or departments
  • Group and individual chat
  • Converting conversation into task
  • Adjustable tasks – you can set date, assign people to it, add tags, description, files, comment on it, add estimates, copy task
  • Calendar integration and Google docs attachments
  • Small features for your convenience: status, text editor, attaching files, mentions, history of changes
  • Notifications
  • Kanban board with tasks
  • Hangouts calls
  • TimeCamp time tracking integration
  • Available as Web, mobile, and desktop app

Pricing:

  • Free
  • Premium – $5/user/month

Taiga.io

It’s considered to be a top open source project management software. The tool is a powerful, agile management platform and is dedicated to start-ups and agile developers. The app enables dealing with both simple and complex projects. Its main aim is to track the progress of a project. When it comes to the design of the tool, it’s worth mentioning that it is clean and elegant. Thanks to this solution, it is possible to use either Kanban or Scrum template, or both. Finally, not without meaning is the ability of Taiga to integrate video conferencing functions with the use of third party services from Talky.io and Appear.in. HipChat enables group and private chats.

Why Taiga.io?

  • Reason 1: It was initially built by a group of developers for their personal use to track and manage the projects they work on. They built it because they are a testy bunch, obsessed with perfection. They tried other tools, but there was always something not quite right. Often it was the small things that really bugged them.
  • Reason 2: Taiga.io is Open Source! “So, who cares”, you might say. Well, here’s the thing… the people who write Open Source software tend to be the coolest, most talented and creative bunch around. They selflessly (and sometimes for ego) build things like, oh, say… Android, or BitCoin… and other lesser known things like the MLPNeuralNet to run fast multilayer perceptron neural network libraries… So at Taiga we have those guys, and gals. But here’s the thing, they all help each other, So what you get with Taiga is our team AND hundreds, nay thousands, nay millions – of other talented folks eager and ready to make Taiga the best tool in its class. It’s all about Community.
  • Reason 3: Taiga.io is oh so pretty, and witty and bright. We just love the way the cursor slips and slides across the graceful screens.

Source: https://tree.taiga.io/support/frequently-asked-questions/why-should-i-use-taigaio-and-not-insert-name-of-one-of-the-many-worthy-alternatives/

Tutorial:

GanttProject

This software is a project scheduling and management tool. It is for free and dedicated to Windows, OSX and Linux. It has Gantt chart, resource load chart, PERT chart at its disposal. The solution is helpful when the need to read and write MS Project files, export to CSV, PDF, HTML, PNG arises. It cooperates with WebDAV servers. Finally, GanttProject supports project baselines.

Key features:

  • Gantt Charts
  • Milestone Tracking
  • Percent-Complete Tracking
  • Project Planning
  • Resource Management
  • Task Management

Tutorial

GANTT PROJECT TIPS

* Task Properties By right clicking on a task, you are able to then access task properties and change the color, shape, priority, and other aspects of that certain task.

* New Task Insert Icon To avoid the time consuming aspect of right clicking and then inserting a task, use the New Task Arrow Icon on the tool bar to quickly insert a task.

* Resources By clicking on the resource tab, you can access a separate GANTT chart to lay out days project members can work and days they will be off.

* Tips of the Day When you first open GANTT or if you select “Help” then “Tips of the Day” you can find helpful hints of how to work GANTT and develop GANTT project skills.

Source: https://prezi.com/efhlh7ra-qpy/gantt-project-tips/

MeisterTask

The tool is an online project and team collaboration management app. Its aim is to enable users to create project dashboards, collaborate team members and work together in real time. The solution’s dashboard supplies one with an overview of all the projects and notifications. It gives its users an opportunity to create an unlimited number of projects and invite others via email to work together. It’s worth mentioning that this management tool is compatible with Google Drive, GitHub, Zendesk, and Slack. What is more, MeisterTask offers one customizable project dashboards which allow them to create project sections according to their needs. Furthermore, the tool allows its users to get instant notifications of project status when a task gets completed and communicate with others members in real time. Finally, those who use the solution can access their to-do lists on the go via mobiles devices.

Key features:

  • Task tracking
  • Task planning
  • Task scheduling
  • Mind maps
  • Project planning
  • Project time tracking
  • Time tracking by project
  • Workflow management
  • Real-time reporting
  • Activity dashboard
  • Tags & keywords
  • Status tracking
  • Project tracking
  • Project workflow
  • Collaborative workspace
  • Real-time notifications

Tutorial:

https://www.youtube.com/watch?v=ktrtBJhKyQw&list=PLaYbXe6Ei1YiaXNdgvhX0OuP8oS7ODOdu

Benefits

  • MeisterTask supports agile workflows such as software sprints, Kanban boards, etc.
  • It allows user to invite others to collaborate via email.
  • Users can do real time communication across the devices
  • Users can create unlimited number of projects
  • Allows users to upload attachments directly from Dropbox, Camera, Photo Library or iCloud
  • Users can add task via email

Wrike

The app is said to be an end-to-end solution, which is dedicated to project managers and team leads. The tool helps collect and organize project requirements, creates project plans, and visualizes schedules on the Gantt chart. Thanks to Wrike, project plans can be adjusted easily, and all involved teams will get notifications about work changes. All is done when the project is still in progress. The custom report builder will enable one slice project data to present results to execs or teams. Finally, the tool supplies one with real-time work updates and personal dashboards, so that each team member will have a clear understanding of their work priorities.

Key features:

  • File sharing
  • Subtasks
  • Progress reports
  • Branded workspace
  • Email-to-task syncing
  • Custom calendars for vacations, sick leave etc.
  • Workload view & scheduling
  • Calendar integrations with Google and iCalendar
  • Andriod and iPhone app
  • API
  • User groups
  • Shared workspace
  • Task planning
  • Task scheduling
  • Task management
  • Activity dashboard
  • File management
  • File transfer
  • Real time activity stream
  • Reporting &statistics
  • Task-related discussions
  • Automate recurring tasks & projects
  • Third party integration
  • Timeline management
  • Calendar management
  • Project time tracking
  • Time tracking by project
  • Due date tracking
  • Resource management
  • Budget tracking
  • Activity tracking
  • Activity management
  • Email & calendar synchronization
  • Synchronization management
  • Project tracking
  • Configurable workflow
  • Workflow management
  • Dashboard creation
  • User access controls
  • Permission management
  • Data backups
  • Role-based permissions
  • Password management
  • Data encryption
  • Secure data storage
  • Automatic backup
  • Real time reporting

Tutorial:

https://www.youtube.com/watch?v=fi5vZdLfrPU

More help

https://help.wrike.com/hc/en-us/categories/201188625-Wrike-Videos

OrangeScrum

This tool allows one to communicate with their in-house and freelance teams as well as control workflows by creating projects and tasks and in turn assigning them to particular employees or teams of employees. The app offers the possibility of using tasks which can be assessed based on the time and resources taken to deliver the project so that one can view a complete historical view of productivities. Finally, the solution supplies one with the possibility to manage their employee production success by narrowing down certain employee profiles to view what tasks were carried out and how effectively.

Key features:

  • Hosting included
  • Web based
  • Dashboard
  • Daily catch-Up
  • Task template
  • Email and live support
  • Google Drive and Dropbox
  • Free trial
  • Open source version
  • Multiple users
  • Respond via email
  • Desktop notification
  • Unlimited projects
  • Calendar
  • Kanban view
  • Conversation threads
  • Ticketing/Work-flow
  • Time tracking
  • Activities
  • Email notification

Get started

How to Be More Efficient With OrangeScrum

http://blog.orangescrum.com/2016/03/top-15-tips-to-get-most-out-of-orangescrum.html

Benefits

  • Resource availability and resource utilization can easily check • Schedule and create task dependencies • Manage to create own workflow as per your business needs • Assign, collaborate, schedule, and track task easily • Automated tracking of used resources • Generate perfect invoice for your customer/client/freelancers • Collaboration and chat in group made easy • Manage your team, tasks and projects with Mobile apps
  • View Project, Task status with Kanban view with relevant data. • Instant email notification for quick and seamless communication • Daily Project and Team update right in your inbox

Freedcamp

This project management tool is for free, additionally,  for unlimited users and projects. The idea behind Freedcamp is the product which would be available to all free of charge for most of its functionality. Free accounts are currently limited to 10MB file size limit with unlimited storage on all plans. The tool supplies one with paid features free to non-profits, teachers and students. One is grated the possibility to add components they need such as Tasks, Milestones, Discussions, Time Tracking and more, when they create a project in Freedcamp.

Tutorial

Key features:

  • Bug Tracking
  • Collaboration
  • File Sharing
  • Issue Management
  • Milestone Tracking
  • Project Planning
  • Status Tracking
  • Task Management
  • Time & Expense Tracking

Useful tips and hints

https://blog.freedcamp.com/category/tips-hints/

SUMMING UP

 

Time waits for nobody, so get organized! Nobody said that engagement in engineering is a piece of cake. So make an effort. Fortunately, you are not alone. There is plenty of handy project management software to help you WITH that and is listed above!

Jakub Szyszka

Content Marketing Specialist at TimeCamp. Passionate about being another frustrated musician ;) Most recently immersed in the adventurous world of content marketing and brand building.

Leave a Reply

Your email address will not be published. Required fields are marked *