Concerts, sporting events, charitable collections, festivals, industry conferences − each and all can cause a headache, particularly those who are responsible for organizing such occurrences are at high risk.

Everything can go wrong. Deadlines may be missed, the budget exceeded, resources pushed to the limits, helpers confused and not able to cooperate with each other.

Sounds like a nightmare, right? The good news is that all those events are projects in disguise and, therefore, project management tools can be applied to simplify the process of coordinating tasks and people.   

And the arsenal of project management tools for event planners  is rich in handy solutions:

TimeCamp 3.0

TimeCamp 3.0, one of the best web-based project management solutions and attendance tracking software, will allow one to solve all nitty-gritty problems. What has it to offer? First of all, it boosts cooperation between team members. Moreover, once known as a time tracker, the app supports one’s actions with its innovativeness, accurateness and intuitiveness, which makes it a viable competitor on the management market. Its aim is to help project managers have work done on time while remaining within reasonable budget limits. It makes possible maximizing the results, all because TimeCamp 3.0 enables one to keep their team’s work under control and communicating with them efficiently. Moreover, it provides one with a user-friendly, attractive interface created through the project managers needs. Finally, the tool grants its users the possibility to manage unlimited projects and customers without any additional costs. In short, if you are looking for a perfect management solution, TimeCamp is right for you.

ReServe Event Management

If you are looking for a solution which would be web-based, this tool is for you. It is dedicated to caterers and event organizers and enables them to manage and execute various activities involved in organizing a catering event.

Key features:

  • Automatic tasks & reminders
  • Calendar management
  • Goggle calendar Sync
  • CRM integration
  • Drag & drop option
  • E-payment capability
  • Dashboards
  • API
  • Multi-device accessibility
  • Generate customized proposals
  • Automate event booking process
  • Auditing
  • E-signature integration
  • Integrated email
  • Inventory management
  • Generate invoice
  • Event lifecycle management
  • Multi-view calendar
  • Event reporting
  • Marketing analysis

Demo:

Hey.Space

If Slack and Trello had a baby, it would be Hey.Space. It’s an advanced task management software with chat. It not only combines the features of the two but also adds more to managing work. It’s a tool useful in a work of event planning.

When managing all the work of planning an event, you have to keep a hand on various aspect – communication with your team and clients, managing all tasks, and making sure  everything is going the right way. Hey.Space makes communication and collaboration smooth and effective.

Key features:

  • It’s completely free!
  • You have access to chat, spaces, team members, and tasks in one place – no more switching between apps!
  • Part of conversation can be easily turned into a task.
  • To-do list.
  • Board with tasks.
  • Tracking tasks and projects progress.
  • Broad features of tasks (adding tasks, setting due date, assigning people, etc.)
  • Possibility to create many workspaces.

Cvent

The app is online event management software. It supplies event planners with a complete solution to increase event attendance and decrease event costs. Thanks to the automation of the event management processes, Cvent help one to focus your time on strategic decisions rather than repetitive, time-consuming tasks.

Key features:

  • Event Registration
  • Survey Creation
  • Budget Management
  • Survey Templates
  • Mobile-Friendly Registrations
  • Event Payment Processing
  • Question Types
  • Mobile Surveys
  • Event Reporting
  • Survey Reporting
  • Group Buying
  • Sample Web Surveys
  • Social Media Tools
  • Branded Websites and Tickets
  • Plan, Soure, Manage, Measure Corporate Meetings
  • Compare Destinations

Tutorial

Tips

Workteam Planner

For those who need a work management tool that supports teams of any size and improves collaboration around tasks and deliverables, Workteam project is one of the best options on the market. The app, dedicated to designing studios, marketing agencies, manufacturing or legal firms, but not only, helps to increase the chances of delivering projects on time. Its users are granted the possibility to create new plans, build a team, assign tasks, and track progress with burn-up charts that give an instant estimate of when a project will be completed.

Key features:

  • Track deliverables
  • Create new plan
  • Build teams
  • Social features (comments, likes and mentions)
  • Project completion estimates, based on staff availability
  • Organize work into categorized buckets
  • Project progress tracking
  • Graphical representations of team progress
  • Collaboration tools
  • Customizable fields
  • Share projects across groups of users
  • Burn-up charts
  • Customizable views
  • Visual work management
  • Automatic notifications
  • Drag & drop functionality
  • Communicate company goals
  • Marketing plans
  • Project management
  • Synchronous editing
  • Task management
  • Deadline / due date tracking
  • Individual work items
  • Assign tasks
  • “Follow” selected tasks

Benefits

  • Workteam’s burn-up charts help give clarity to team progress, as well as an estimate of when a project will be complete.
  • Team members are provided a graphical view of team progress, enabling them to update the priority of a task by dragging the item from one column to another.
  • Workteam enables teams to communicate around specific deliverables to ensure that projects are completed on time.
  • Each Workteam plan has its own dedicated board that provides estimates of project completion, taking team availability into consideration.
  • Social features such as comments, likes and mentions, empower users to collaborate around individual work items.

 

etouches

The solution is a global end-to-end event management software. This cloud-based platform offers one innovative technology solutions and enables to streamline the event process and increase ROI. So far, etouches has assisted many event professionals in planning, executing and measuring their events. Focused on sourcing, registration, marketing, logistics, engagement, mobile and data, the app supports more than 1,200 customers in corporations, associations, agencies with its features.

Key features:

  • Resource scheduling
  • Budget management
  • Team wiki pages
  • Housing & travel management
  • Event website builder
  • Event mobile app builder
  • Email marketing management
  • Attendee, speaker & exhibitor registration
  • Badges, certificates & invitations
  • Surveys
  • Event venue management
  • Project planning & task management
  • Automated attendee/ delegate meetings
  • Seating management
  • Booth & floor planning
  • Badge scanner
  • Speaker/ topic submission & review

Overview:

Tutorial and demo viedos

Tips

Azavista

All who are in need of a professional tool enabling planning events will find Azavista a fantastic app. It is dedicated to corporate event organizers who are aiming to streamline their event planning processes. The app offers a complete set of event technology solutions suitable for any event. It helps increase efficiency, improve communication and productivity, and enhance attendance. Thanks to a wide set of modules and functionality, one is granted the possibility to set up multiple events, integrate with your CRM and marketing automation systems, manage registrations and much more.

Key features:

  • Sponsorship management
  • Guest list management
  • Track the events
  • Participant registration dashboard
  • Badge management
  • Instant alerts
  • Upload contact lists
  • Email template editor
  • Event Scheduling
  • Drag and drop functionality
  • Real-time tracking of changes
  • Integration with CRM
  • Online event registration
  • Custom forms and fields
  • Expense management
  • Survey tools
  • Cross event reporting
  • Manage conferences
  • Event planning
  • Supplier sourcing process
  • Market research
  • Change management dashboard

About the ap:

Tips

SUMMING UP

Having problems with organizing events? People aren’t able to collaborate? Deadlines are gone over? It’s good that there are many management tools for individuals like you, for event planners, to help you with your work! Maybe you should check the above list for inspiration?

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Paweł Kijko

Author Paweł Kijko

Paweł is CAO at TimeCamp and SEO specialist. He is responsible for: >>Content Marketing >>Link Building >>Mailing >>SEO But basically - a number of leads which we bring every day to our software

More posts by Paweł Kijko

Join the discussion 11 Comments

  • Market Research App says:

    Nice share! thank you for the information, using mobile forms to gather data, eases the flow during events.

  • Your article has piqued my interest. This is definitely a thinker’s article with great content and interesting viewpoints. I agree in part with a lot of this content. Thank you for sharing this informational material.

  • JB says:

    I used Basecamp for my event planner. A great tool for scheduling and assigning tasks if you have a team. Have you tried it?

  • Rajeev Chandra says:

    Other content online cannot measure up to the work you have put out here. Your insight on this subject has convinced me of many of the points you have expressed. This is a great unique writing.

  • Megan Wale says:

    Great piece! I love how you’ve summed up the advantages of each tool in such an accessible
    way. In addition to these i just want to add Action Items list also. It helps you keep a project on schedule and note all points in very mannered way. I have used spreadsheets, OneNote, Trello for this.

  • Rajeev Chandra says:

    I personally think your article is fascinating, interesting and amazing. I share some of your same beliefs on this topic. I like your writing style and will revisit your site.

  • Ali Hassan says:

    I like your article it will be fascinating article keep sharing like this article

  • sara sandeep says:

    Hey Paweł, Thanks for sharing the great list, Was hoping you would consider featuring Eventdex the next time you write up a similar post. Eventdex is all-in-one event management solution that even offers robust online and onsite registration platform, event app, lead retrieval, matchmaking solution and an attendee check-in app. Moreover, our pricing is extremely competitive – we charge less than half the cost of most other solutions.

  • Ali Hassan says:

    Thanks for sharing such a wonderful list with us keep sharing like this post

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