10 Best AI Time Tracking Software in 2026 [Free & Paid] - TimeCamp Blog

If you want to improve your company’s operations (especially in terms of task management and project management), you should consider implementing a time-tracking tool. Such tools can tell you a lot about your company’s efficiency, team performance, and potential bottlenecks that hinder your growth.

However, in 2026, manual time tracking is no longer a viable option. The vast majority of time-tracking systems and even project management software offer automated time tracking, frequently backed by artificial intelligence. Implementing AI time tracking is relatively easy and can save you a lot of time, and get useful insights in an effortless way. Also, AI time tracking tools can analyze historical data to forecast project timelines and identify potential bottlenecks, optimizing resource allocation.

Below, we introduce you to the best AI time-tracking tools that you can use in your company to:

Organize tasks in a more effective manner
Obtain accurate time data
Track productivity (as well as boost productivity)
Make smarter business decisions (based on accurate data)
Implement smart scheduling
And ultimately, benefit from a more focused work, task management, and an even better work-life balance for your employees

Stop playing tag with your timesheet.

Talk to us and discover how TimeCamp’s AI Assistant captures every billable second in the background, so you can focus on the work that actually matters.

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What Is AI Time Tracking and How Does It Work?

AI time tracking allows you to track time on autopilot. This feature eliminates the need for manual input; all the activities and projects are being tracked automatically in real time. How is that possible? By analyzing screenshots of your team members’ screen activity, AI technology instantly matches the tasks they’re working on to the specific projects. With AI, every minute of your work is tracked accurately and efficiently.

All you and your managers need to do is review the task matches, approve them, and let the tracker do the rest. Additionally, automated time tracking reduces the administrative burden on employees, allowing them to focus on higher-value work and improving overall productivity. AI identifies “peak performance windows” and flags time-draining activities for smarter task scheduling.

Here at TimeCamp, we use an advanced AI system that tracks your employees’ activities across:

Apps
Websites
Calendars (TimeCamp can easily be integrated with multiple calendars, including Outlook and Google Calendar)
Development work (IDE)

AI tools streamline communication by managing calendars and meeting notes automatically. Our AI categorizes time into projects, suggests entries, and generates timesheets, which helps you save time, schedule tasks more easily, and analyze time spent on different projects. Some sources mention that AI captures small “lost” tasks, potentially increasing billable utilization by up to 25%. Additionally, AI can forecast future workloads and alert managers to potential budget overruns or resource bottlenecks.

Feature	AI time tracking	Manual time tracking
How time is recorded	100% automated time tracking	Manual data entries necessary
Accuracy	High	Low (prone to human error)
Effort required	Low	High
Real-time tracking	Yes	No
Scalability	Easy	More difficult
Insights	AI provides you with valuable insights automatically	Manual data analysis may be necessary
Integration options	Depend on the specific tool	Depend on the specific tool

How to Implement AI Time Tracking in Your Company

It’s definitely a good idea to use AI time tracking in your business. AI can recover 20–30% more billable hours that are often lost to manual entry errors. Additionally, AI time tracking tools enhance project management by providing clear, actionable reports that are easy to generate and customize.

However, implementing AI time tracking requires careful planning and execution. Assessing your business needs is the first step in implementing AI time tracking. This initial evaluation helps ensure the solution aligns with your workflows and operational priorities. Integrating the AI time tracking software into existing systems is necessary for effective implementation. Proper integration allows data to flow smoothly across your tools and reduces manual work.

Setting up employee profiles within the AI time tracking tool is an important step in the implementation process. This step helps ensure accurate tracking and personalized reporting for each team member. Setting up employee profiles within the AI time tracking tool is an important step in the implementation process. Additionally, addressing any issues or concerns raised by employees regarding the AI time tracking tool is important for maintaining its effectiveness. Lastly, Training employees on how to use the AI time tracking software effectively is necessary for successful implementation.

Who Should Consider AI Time Tracking?

AI time tracking is a very flexible tool that can be tailored to almost any industry and company size. It’s especially useful for companies that want to track project progress and eliminate potential inefficiencies from recurring tasks. We especially recommend this service for:

AI Time Tracking Software Comparison Table

Tool	AI features	Automated tracking	Free Plan	Starting price	Best for	Platforms
TimeCamp	Analytics and privacy	Yes	Yes	$3.99 per user/month	Overall AI Time Tracker (FREE)	Web/desktop and mobile
Timing App	Summaries and insights	Yes	No	CA$12 per user/month	Mac Users	Web/desktop
Rize	Real-time tracking and categorization	Yes	No	$9.99 per user/month	Personal productivity	Web/desktop
Motion	Task management and prioritization	Yes	No	$19 per user/month	AI scheduling	Web/desktop and mobile
Clockify	No/limited	Yes	Yes	$5.49 per user/month	Free AI timer	Web/desktop and mobile
Toggl Track	Insights and task categorization	Yes	Yes	$9 per user/month	Simple AI suggestions	Web/desktop and mobile
Hubstaff	Workforce analytics	Yes	No	$4.99 per user/month	Remote team monitoring	Web/desktop and mobile
TimeDoctor	Work insights	Yes	No	$6.67 per user/month	AI productivity analytics	Web/desktop and mobile
Reclaim.ai	Calendar optimization	Yes	Yes	$10 per user/month	AI calendar optimization	Web/desktop
Timely	AI-powered timesheets	Yes	No	$9 per user/month	Automatic timesheet generation	Web/desktop

10 Best AI Time Tracking Software in 2026

TimeCamp: Best Overall AI Time Tracker (FREE)

TimeCamp is an all-in-one platform for time and productivity tracking. It comes with a timesheet app, employee monitoring, automated time tracking, and billing features. It also has AI tools to make your time data analysis much easier.

a a screenshot of TimeCamp best AI time tracking platform

How Does TimeCamp Work?

Our platform uses AI to automatically track and assign your work time without manual data entry. After you download the app and enable AI tracking, the system begins capturing screenshots of your screen activity while you work.

The AI analyzes those screenshots and instantly matches what you or your team is doing to the right tasks and projects. As a result, instead of filling in timesheets yourself, you can simply review the suggested task assignments, approve them, and your timesheet updates automatically. Nothing is added without your approval.

TimeCamp Pros

Intuitive interface
A free plan available
Unlimited projects and unlimited users in a free plan
AI-powered analytics features

TimeCamp Cons

A free plan doesn’t offer all the features (including AI)
Designed primarily for medium-sized and large companies
It can be overwhelming for individual users
Full functionality is available only in the desktop app

TimeCamp Pricing

TimeCamp offers a free plan, but if you need more advanced features (including AI), you can choose the Starter plan ($3.99 per user/mo) or one of the higher pricing plans.

Free

0.00

Free plan includes all the essentials (accurate time tracking, unlimited projects, desktop, and mobile apps, idle time detection, and many more).

Starter

3.99

user/month

Starter plan includes unlimited tasks, excel reports export, attendance, time-off, overtime tracking.

Premium

6.99

user/month

Premium plan includes one integration, billable time, budget and estimates, apps and websites tracking, project archiving, and more.

Ultimate

9.99

user/month

Ultimate plan includes unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more.

Enterprise

Contact
sales

Enterprise Plan, designed for companies with 50+ employees, includes priority support with SLA, self-hosted and private cloud instances, custom integrations, and more.

TimeCamp Integrations

TimeCamp can be integrated with over 100 third-party tools, including project management tools (e.g., Trello, Asana, or Monday), web development tools (e.g., GitHub), and calendar tools (e.g., Google Calendar).

Available For

TimeCamp is available in three different versions:

Desktop (Windows, macOS, and Linux)
Mobile (Android, iOS)
Plugins (Chrome, Edge)

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Get a guided product walkthrough
and a tailored offer
Get your questions answered  
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Timing App: Best for Mac Users

If you’re looking for a time-tracking tool that’s been designed primarily for Mac users, Timing App is one of the options to consider. Timing App uses AI-generated summaries to help you analyze your work patterns in the most effective way.

a screenshot of Timing AI assistant for Mac

How Does the Timing App Work?

Timing provides you with AI-generated summaries of your day on the vertical timeline. This way, you get quick insights into your activities, making it easier to understand how you’ve spent your time without having to manually review each app, document and website you’ve used throughout the day. AI automatically groups related activities and highlights key topics you’ve worked on. This feature also spots patterns in your work habits and creates accurate time entries.

Depending on your needs, there are three versions of this app:

Timing Professional lets you track your time automatically, but it does not contain the additional integrations and automation features that higher pricing plans offer.
Timing Expert adds the option to save filters (in addition to projects) to analyze how you spend your time. It also offers additional options for customizing reports.
Timing Connect comes with team functionality that allows you to create teams that share a common set of projects.

Timing App Pros

Built strictly for Mac
Offers both manual and automatic time tracking
AI summaries help you save time and analyze your work patterns
Comes with report presets

Timing App Cons

Relatively expensive
Mobile app usage is only available in the higher pricing plans
No free plan
The Professional plan is for just one person and one device (good for personal commitments)

Timing App Pricing

Timing offers three pricing plans. The first two (Professional and Expert) are for just one user (one or two devices). If you want to use Timing for your team, you need to opt for the Connect plan that costs C$24 per person per month.

Timing App Integrations

Timing App offers its own API, as well as Zapier integration. However, those options are only available in the highest pricing plan.

Available For

Timing is available for Mac and iPhone.

Rize: Best for Personal Productivity

Rize is an automatic time tracker that uses AI to categorize your work time by client, project, and task. It also comes with focus tools and reminders.

screenshot of Rize AI assistant

How Does Rize Work?

Rize’s AI is integrated with an automatic time tracking system. The platform uses AI to categorize your work as you go. It also provides you with real-time tracking and an accurate timeline to analyze your work patterns. Apart from AI-fueled features, Rize helps you stay focused by sending smart reminders and distraction blocking. Additionally, Rize can be fully tailored to your preferences. For instance, you can create your own focus model that aligns with your work style.

The daily and weekly summaries are delivered automatically. They inform you of your work hours but also provide insight into specific clients and projects, which is incredibly helpful for billing and invoicing.

Rize Pros

Fully customizable tool
Even the Basic plan offers AI features
Comes with built-in focus music and distraction blockers
Fully tailored to boost your productivity

Rize Cons

Integrations are available in the higher pricing plans
The Team plan is relatively expensive
Only available for desktop devices
Only a 7-day trial is available

Rize Pricing

Rize offers four pricing plans:

Basic: $9.99 per month (for just one user)
Professional: $14.99 per month (for just one user): The main difference is that this plan offers integrations that are not available in the Basic plan
Team: $19.99 per month/user (for a minimum of two users)
Enterprise: Custom pricing

Rize Integrations

Rize can be integrated with ClickUp, Linear, and over 8,000 other tools via the Zapier integration.

Available For

Rize is only available for desktop devices using Mac and Windows.

Motion: Best for AI Schedule Management

Motion is an advanced tool that offers project, time, and knowledge management. It also has an AI Task Manager that helps you plan your day.

screenshot of motion AI assistant

How Does Motion Work?

Motion has its own AI Task Manager, a feature that helps you automatically plan your workday by turning your to-do list into a prioritized auto-schedule. Instead of manually deciding what to tackle next, you input tasks with deadlines, priorities, dependencies, and custom time windows, and the system builds an optimized daily plan for you.

Motion’s AI analyzes your data to provide you with the most important tasks each day, thus helping you stay focused and on time with your deadlines. When interruptions happen or tasks take longer than expected, Motion instantly readjusts your calendar events so you can stay on top of things in your business.

Additionally, with Motion, you get live visibility into progress, bottlenecks, and overdue work, with the ability to quickly adjust deadlines, reassign tasks, or add capacity when needed. Recurring tasks are automatically scheduled, and teams can collaborate in one shared view. You can think of Motion as a “self-adjusting task system” that helps you ensure you’re always on track.

Motion Pros

Advanced AI scheduling
Many useful features
AI project manager and notetaker
Works with both desktop and mobile devices

Motion Cons

Time tracking is available only in the Business plan
No free plan
Some users report occasional glitches
Can be confusing at first

Motion Pricing

Motion only offers two pricing plans: Pro AI and Business AI. Pro AI costs $19 per user/month, and Business AI costs $29 per user/month. The Business plan comes with more AI credits (15,000 vs. 7,500 in Pro) and more features, such as:

Time tracking
Access control
Advanced reports
Team capacity planning

Motion Integrations

Motion offers both API and native integrations. Native integrations are available for the following tools:

iCloud Calendar, Google Calendar, and Meet
Zoom
Zapier
Gmail
Microsoft Teams
Microsoft Outlook 365
Siri

Available for

Motion is available for both desktop (Mac and Windows) and mobile devices (iOS and Android).

Clockify: Free AI Timer

Clockify is a good tool if you’re looking for a free time tracker for your company. However, unlike other AI-powered tools on our list, Clockify offers only limited AI features, and they are available through integrations with your AI agents.

screenshot of clockify software

How Does Clockify Work?

Clockify offers many key features, but AI isn’t one of them. That said, you can still benefit from time tracking that’s supported by AI. If you use an AI agent, you can connect it to Clockify’s workspace data. As a result, you can get all the information that you need, including team member profiles, client details, and scheduling information, through natural conversation. This way, you can still track work hours for free while getting actionable reports and streamlining your project planning through your AI agent.

And if you’re looking for a tool that provides you with basic time tracking with no manual effort, Clockify is definitely a tool to consider.

Clockify Pros

Can be used by both large and small teams
Productivity and attendance tracking
Many analytics and reporting features
Most features are available in the free plan

Clockify Cons

No direct AI support (only available through external AI-powered apps)
Some users report issues with the interface
A bit cluttered design
Occasional lags

Clockify Integrations

Clockify can be integrated with project management tools and productivity tools. With Clockify, you can also use the timer in 90+ web apps using the Clockify browser extension.

Clockify Pricing

Clockify offers the largest number of paid plans (five):

Basic ($3.99 per user per month)
Standard ($5.49 per user per month)
Pro ($7.99 per user per month)
Enterprise ($11.99 per user per month)
Cake.com bundle (Clockify, Pumble, and Plaky in one pricing plan for $12.99 per user per month)

Available For

Clockify comes with web, desktop, and mobile apps for Windows, Mac, Linux, Chrome, Firefox, MS Edge, iOS, and Android.

Toggl Track: Best for Simple AI Suggestions

Similar to TimeCamp, Toggl Track is an easy-to-use and flexible tool that works for both small and large companies. Its automated tracking features help you with task organization and insights.

How Does Toggl Track Work?

On its website, Toggl Track doesn’t share much information about how this tool uses artificial intelligence for time tracking. However, their automated time tracker works by recording your work in real time as you switch between apps, websites, and documents, thus eliminating the need for manual entry. With Toggl Track, you can record your workday tasks in real-time without having to remember to do so. The tool also creates a personal timeline for you, which allows you to copy what you want to share and ignore or delete the rest.

Toggl Track Pros

Very intuitive tool
Customizable reporting features
A free plan is available for a team of up to five users
Easy to set up

Toggl Track Cons

Advanced features available in paid plans
Some functions are limited (e.g., invoicing)
No reminders to turn the tool on
No/limited AI functionality

Toggl Track Integrations

Toggl Track can be integrated with calendars, communication apps, HR software, project management tools, and more. There are over 100+ tools available via the tool’s browser extension.

Toggl Track Pricing

Toggl Track offers three paid plans: Starter ($9 per user per month), Premium ($18 per user per month), and Enterprise (tailor-made pricing). If you need just the basic time tracking and key productivity insights, you can decide to go with just a free version.

Available For

Toggl Track is available as a mobile app (for Android and iOS), a web app, and a desktop app (for Windows and Mac). It also offers three browser extensions (for Mozilla, Chrome, and MS Edge).

Hubstaff: Best for Remote Team Monitoring

Hubstaff is a good choice if you’re looking for a workforce analytics tool that also works with remote teams. This tool uses AI primarily to help you make better decisions.

hubstaff features collage

How Does Hubstaff Work?

In terms of artificial intelligence, Hubstaff provides you with twofold support:

AI-powered insights: Their AI helps you turn time and employee activity data into real-time visibility across projects, hours, and workloads. You can also generate AI-powered summaries on productivity trends, PTO, and focus time to spot overwork early and balance capacity.
AI-powered activity tracking: Hubstaff enables you to get alerts on patterns that may indicate low engagement or decreased productivity. Hubstaff’s AI automatically detects unusual activity levels (like significant drops in keyboard and mouse usage) so you can address issues early.

Hubstaff Pros

Three different tools in one app
Useful AI features
Many integrations available
Works with a remote work setting

Hubstaff Cons

Some users report inaccurate time tracking
Users report it can feel invasive
Advanced plans can be too expensive for small teams
Some users report syncing problems

Hubstaff Integrations

Hubstaff offers over 30 integrations with project management, communication, payments, CRM, and helpdesk tools.

Hubstaff Pricing

Hubstaff offers four pricing plans starting at $4.99/mo per user. The most expensive (Enterprise) plan is available for $25/mo per user. Two middle plans (Grow and Team) are available for $7.50 and $10 per user/month.

Available For

Hubstaff is available for:

Mac
Linux
Chromebook
Windows
Android
iOS

Time Doctor: Best for AI Productivity Analytics

Time Doctor is a time-tracking and employee-monitoring tool that’s tailored towards productivity and workforce analytics. This tool uses an AI feature called Benchmarks AI to enable you to make better business decisions.

screenshot of timedoctor timesheet view

How Does Time Doctor Work?

Apart from “standard” options, Time Doctor uses AI to analyze your existing productivity data and compare it to matched peer groups based on real work patterns. In practice, it means that you can easily analyze your data and draw meaningful conclusions instead of looking at raw dashboards. In simple terms, Time Doctor tells you what “good” looks like, whether you’ve already achieved it or still need to strive for it. With those AI-fueled insights, you can focus your attention on the aspects and areas of your business that can move the needle in the most visible way.

Benchmarks AI provides you with productivity insights based on an extensive dataset comprising 250,000+ users and 12,000+ organizations from 33 industries. However, it’s important to note that Benchmarks AI groups your users, teams, and company with others who use similar tools and follow similar work habits—not just those with the same job title or industry.

Time Doctor Pros

Aggregated data for better business decisions
8 core functionalities
Affordable Basic plan
Integrations with 60+ tools

Time Doctor Cons

No free plan
Benchmarks AI is available at an additional cost of $3 per user
Some users report that the tool is difficult to use
Some users report that monitoring features feel intrusive

Time Doctor Integrations

This tool can be integrated with over 60 tools. Main integrations include project management tools, invoicing tools, help desk software, communication platforms, and more.

Time Doctor Pricing

Time Doctor offers four pricing plans:

Basic: $6.67 per user/month
Standard: $11.67 per user/month
Premium: $16.70 per user/month
Enterprise: Custom pricing

Only the Premium plan offers Benchmarks AI as a standard.

Available for

Time Doctor is available as a web app and a mobile app (for Android and iOS).

Reclaim.ai: Best for AI Calendar Optimization

Reclaim.ai is a calendar AI app created by Dropbox. Almost every feature is AI-powered, and for an individual user, this tool is free to use.

screenshot of reclaim.ai platform

How Does Reclaim.ai Work?

Reclaim.ai uses AI to automatically organize your calendar to make sure you’re never behind your schedule. By setting goals for focus time, habits, and tasks, the tool blocks time in your schedule, continuously adjusting as your meetings and priorities change. Reclaim.ai also comes with an AI Planner that builds an optimized daily plan, while Smart Meetings and Scheduling Links help you find the best times for meetings.

Apart from those scheduling features, Reclaim.ai helps you protect your energy and productivity throughout the day. AI Buffer Time automatically adds breaks and travel time between meetings, while AI Habits finds the best slots for routines you want to maintain. Lastly, the built-in AI Time Tracking analyzes how your time is spent across meetings, tasks, and personal time, thus giving you clear visibility into your work-life balance and helping you make better decisions.

If you’re looking for a different AI time-tracking tool that integrates well with your calendar, try Clockwise. Clockwise uses AI to optimize your calendar, freeing up uninterrupted blocks of time for focused work. Also, Tools like Motion and Clockwise analyze work patterns to set optimal, distraction-free work hours.

Reclaim.ai Pros

A free plan for one user
Many discounts available (e.g., for students and startups)
Actionable reports and productivity insights
Add-ons for Google and Outlook Calendars

Reclaim.ai Cons

Unlimited integrations are available only in the paid plans
Calendar reshuffling can be a little confusing, especially for last-minute, unplanned changes
The notifications about missed tasks or deadlines are not always visible
The reports could be more client-friendly

Reclaim.ai Pricing

Apart from the free plan, Reclaim.ai has three paid plans:

Starter: $10 per user/month
Business: $15 per user/month
Enterprise: $22 per user/month

Reclaim.ai Integrations

Reclaim.ai can be integrated with Outlook Calendar and Google Calendar. Apart from that, you can integrate this tool with 10 other tools, including Asana, Slack, Jira, ClickUp, and several others.

Available for

Reclaim.ai is available as a web app. The tool doesn’t offer native mobile apps, but the company can provide you with instructions on how to use Reclaim.ai on your mobile device.

Timely: Best for Automatic Timesheet Generation

Timely is one of the simplest time-tracking apps that offers automatic, AI-powered timesheet generation. This tool also uses AI to help you categorize tasks more effectively.

collage of timely tool views for a blog post about best timeular alternatives

How Does Timely Work?

First of all, Timely comes with an AI-powered Timesheet Assistant, designed to learn your habits and streamline your time tracking process. With one click, your timesheet is auto-populated, thus saving you hours of work every week. This feature has been primarily designed for professionals and teams that need to track time efficiently with enhanced productivity, accuracy, and ease in managing time entries.

Apart from that, this tool uses AI to help you categorize tasks and, in this way, make better business decisions, especially regarding project progress and resource allocation. Lastly, Timely uses a “Memory” tracker to record all active apps and web activity in the background.

Timely Pros

User-friendly interface
AI-powered timesheets
Many useful features
Up to 20 different projects in the Starter plan

Timely Cons

Categorizing work causes issues for some users
Sometimes, it confuses the apps that you use
No free plan available
Some integrations are only available in higher plans

Timely Integrations

Timely can be integrated with time tracking tools (including Harvest and Toggl), collaboration tools, project and product management platforms, marketing software, and ERP tools.

Timely Pricing

Timely offers four pricing plans ranging between $9 and $22 per user per month. The highest (Enterprise) plan is tailor-made for the client, so it doesn’t come with publicly available pricing. If you have more than five users in your company, you need to go with the Premium plan, which costs $16 per user/month.

Available For

Timely can be used as a desktop app (for Windows and Mac) or a mobile app (for Android and iOS).

AI Tools vs. Traditional Time Tracking: What’s the Difference?

The difference and decision between implementing AI time tracking and manual time tracking depends mostly on your needs and expectations. First of all, you should assess how much time, accuracy, and insight you want from your tracking system. If you’re looking for just basic insights and you run a small business, manual time tracking software will probably be sufficient.

However, you need to keep in mind that you’ll have to keep reminding your employees to log time as they go (something that AI tools do automatically). If you can accept occasional errors (e.g., missed time or inconsistent data), there’s no need to opt for an automatic tool.

On the other hand, if you run a medium-sized or large company and you need accurate time data and meaningful insights, AI time tracking is definitely a better choice. Such platforms can easily be integrated with project management tools so that you get the full picture of how your company’s doing. Such insights are incredibly helpful when it comes to task prioritization and counting billable hours. Automated time tracking can also help you optimize your routine tasks and streamline workforce management (especially if your company requires complex schedules).

There is one more aspect of this decision to consider. Think of the time needed to analyze the work in your company. Suppose each employee needs to spend 10–15 minutes per day manually entering time. That’s at least 40 hours of work every year spent just on analyzing time per person. If you have a team of 20 employees, your company need to spend 800 hours per year on analyzing time data, something that can easily be automated. And the truth is that as your team grows and the complexity of your projects increases, automation becomes a strategic advantage and a source of enormous savings rather than just a convenience.

How to Choose the Best AI Time Tracker for Your Team

The decision depends mostly on your needs and business size. To help you make an informed decision, we’ve created a shortlist of options that work with different work settings:

Freelancers: TimeCamp offers a free plan that’s sufficient for basic needs. If you work as a solopreneur and want to be more effective at work, give our free plan a try. If you’re a fan of Apple, try Timing, which is fully tailored to Mac.
Small teams: Here, TimeCamp is also a good choice, primarily because our paid plans are really affordable, so your small team doesn’t have to spend a lot of money on time tracking without manual input. Another good tool that works great for small teams is Toggl Track, which is also accurate and affordable.
Remote teams: If your company is dispersed across different locations, or you run an agency where everyone works from home, consider Hubstaff and Time Doctor. Both tools work well with a remote work setting and can help you track tasks and focus time.
Agencies and consulting firms: If billing and invoicing are your priorities, consider TimeCamp (our tool helps you get accurate timesheets and automatic calculation of billable hours) or Timely (especially if you’re looking for auto-timesheets).
Personal productivity: If you want to improve your productivity as an employee, you can consider Rize and Reclaim.ai. The latter tool also comes in handy if you want to track time with your calendar app (e.g., Outlook Calendar).
Schedule optimization: Large companies can benefit from an AI scheduling assistant. Such a tool helps you create and sync tasks with ease, so that you can plan your team’s time automatically. This way, time management becomes easier and more effective, and your employees spend time exactly where it moves the needle the most. Here, two tools to consider are Motion and Reclaim.ai.

AI Time Tracking for Specific Industries

Lawyers

AI time tracking for lawyers helps law firms capture every billable minute without relying on memory or manual timers. Law firms use AI time tracking to automatically track and log time by client, case, and other case-related activities. This way, you can reduce (and even eliminate) missed billables and improve the accuracy of your invoices. There are other benefits, too:

Less administrative overhead
Cleaner time records for clients
Being paid for all the work you actually do for your clients

Developers

Automatic time tracking for developers usually runs in the background while you code, communicate with your clients or managers, or switch between tools, so you don’t have to interrupt your flow. In other words, you do your work as usual, and the tool quietly keeps up with you. At the end of the day, you get a precise activity timeline that helps with sprint planning, project estimates, and improving your productivity. And similar to law firms, developers use automatic time tracking to ensure their billing and invoicing is 100% accurate.

Freelancers

Automatic time tracking for freelancers helps them stay productive and bill their clients accurately. If you are a solopreneur working from home, it is likely you lose precious hours because of distractions, chores, and other work-unrelated activities. With automatic time tracking, it’s easier to stay productive and ensure you maximize your work hours to get as much as possible done.

Agencies/Consultants

AI time tracking for consultants can be incredibly beneficial for agencies and consultants. This technology gives you a clear view of how your time is spent across different clients, projects, and teams. With AI time tracking, you can monitor work activity and turn it into structured time data that supports accurate billing, better project profitability, and improved productivity on a daily basis.

AI Timesheet Generation: How It Works

AI timesheet generation is a relatively new feature that enables you to create timesheets with little to no manual work. The AI collects data from the websites, apps, calendars, and IDE that you use throughout your work day, it automatically categorizes each activity and assigns it to your clients and projects, and suggests ready-made time entries (AI timesheets). All you need to do is verify the list AI has prepared for you and approve it. In fact, AI time tracking can eliminate traditional timesheets entirely for organizations that do not bill by the hour.

This feature is extremely helpful and allows you to save hours of work every month, especially if you need to approve your employees’ timesheets daily. There are a few tools you can use to generate AI timesheets:

TimeCamp
Timely
Tempo (Jira)

If you want to start generating AI timesheets, compare the functionality of these three platforms and go with the one that makes the most sense in your case.

Accuracy Comparison: Manual vs. AI Timesheet Generation

Factor	Manual timesheet generation	AI timesheet generation
Error risk	Yes, high risk of forgotten entries and guesswork	No, timesheets are created automatically in real-time
Data precision	Limited, relies on memory and manual input	High, precise activity data from apps, websites, and system
Effort required	High, requires daily/weekly manual entries and verification	Low, requires verification only
Verification	Full manual review necessary	Only a quick review and approval necessary
Accuracy	Limited, even the most attentive employee can miss something or forgot some of their activities	High, AI time tracking can improve accuracy by identifying related meetings and work sessions and grouping them under the correct project or client

FAQ: Frequently Asked Questions About AI Time Tracking

What is AI time tracking?

AI time tracking is an advanced feature that automatically tracks how you work across apps, websites, and tasks. Apart from that, AI time tracking generates reports and insights to help you analyze your work patterns and increase productivity.

What is the best free AI time tracking software?

There are several tools that use AI and offer a free plan. Some of the options you can consider include TimeCamp, Clockify, Toggl Track, and Reclaim.ai. However, you need to be aware that those free plans usually have limited AI functionality (if any).

How accurate is AI time tracking?

AI time tracking is more accurate than manual time tracking, primarily because it eliminates human error and works on autopilot (you don’t need to remember to turn it on and off every time you change the task you’re working on). However, here, a lot depends on the specific tool and its AI accuracy. It’s best to compare several tools and choose the most accurate one.

Is AI time tracking legal and ethical?

In general, yes. However, there are a few obligations on your end and the company owner. First off, your team members need to be informed about what is being tracked and how. You also need to comply with local privacy laws, such as GDPR or CCPA.

Can AI generate timesheets automatically?

Yes, AI time tracking tools can convert your activity data into ready-to-review timesheets without manual input. For instance, with TimeCamp, you can easily track attendance and billable hours, automate time entries, and streamline timesheet approvals.

What’s the difference between automatic and AI time tracking?

Automatic time tracking just records your activity (for example, the apps you use or websites you visit). AI time tracking takes it one step further and helps you interpret that data: Categorize work, prioritize tasks, detect work patterns, and suggest timesheet entries.

Is AI time tracking suitable for developers?

Yes. AI tracking can monitor time spent across IDEs, web browsers, and other tools, so it can be fully tailored to dev work.

Can AI time tracking help with billing clients?

Yes, both automatic and AI time tracking allow you to track billable hours and even generate invoices and detailed reports for your clients.

Does AI time tracking work on mobile?

Yes, although not every platform offers mobile time tracking. We recommend checking your tool’s pricing plan to see if mobile time tracking is available.

How much does AI time tracking software cost?

Every tool has its own pricing. Refer to the table we shared in the beginning of this article. TimeCamp’s pricing starts at just $3.99 per user/month.

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Ola Rybacka Product Marketer and Content Specialist at TimeCamp. Remote worker advocate; has been working from home for 10+ years so far. Knows TimeCamp far and wide and does her best to translate the technical jargon into reader-friendly English to help users gain better understanding of our time tracker. Feels best in writing, but is also open for creating short video explainers. Privately, passionate about any form of Japanese culture and has been learning 日本語 for 4 years so far to devour animes and mangas in their native language.