Keep track of working hours in one convenient place with TimeCamp’s attendance management system. Attendance management app simplifies tracking and streamlines workforce management, helping you focus on what matters most.
Use TimeCamp’s attendance management system to monitor the start and end of your employees' workdays.
Choose from three simple methods: a kiosk, desktop app, or mobile app, making time and attendance management effortless and adaptable to your team’s needs.
Mark your days as working, remote, vacation, sick leave, or other type with TimeCamp’s time attendance management system. Add notes to provide context and maintain accurate records of your team’s attendance.
This feature ensures clear documentation and reduces errors in employee attendance management.
Automate and simplify payroll processes with TimeCamp. Export or share all your attendance data with a click and speed through payroll operations, reducing manual errors and saving time.
TimeCamp’s time and attendance management software ensures efficiency and accuracy in managing employee compensation.
TimeCamp’s attendance reports offer valuable insights into your team’s performance. Use our time and attendance management system to manage workloads effectively, identify inefficiencies, and enhance overall productivity.
Comprehensive reporting empowers managers with the data they need to make informed decisions.
Sign up for a TimeCamp account or log in using your Google account.
Get the TimeCamp desktop, mobile or Kiosk app for your employees.
Begin tracking time and managing attendance seamlessly.
Analyze attendance reports and streamline payroll processes more efficiently than ever.
Despite being one of the pivotal processes for a smooth business run, attendance management can be challenging if not handled adequately. Compliance with the country's or federal labor laws, handling time off requests, dealing with absenteeism, and so on—if neglected or done traditionally, may cause severe damage to an organization's reliability.
Luckily, time and attendance software backs you up, introducing a modern approach to tracking and managing employee work hours and attendance data.
Get to know:
What is attendance management?
How to manage employee attendance?
What are the challenges of attendance management?
What are the benefits of using time and attendance software?
What is the best time and attendance tracking software?
The quick answer to the last question is: it's TimeCamp!
Get your free account now and see how easily it scales to suit your organization's needs.
Attendance management is a complex process of tracking employee presence and absence, their work hours, and time off requests for various purposes, such as accounting, regulation compliance, or scheduling.
In a nutshell, it manages who's present or absent, when, and why.
Being present does not necessarily mean an employee is diligent about fulfilling their duties during work. However, if their lack of engagement doesn't directly jeopardize the project's success, and the team is still on track with its assigned work, it's easy for managers to overlook that some members contribute less than others.
The problem arises when their low interest level starts being contagious, affecting the team's productivity and morale.
That's why tracking employee attendance should be combined with regular performance analysis. This approach helps identify the cause of workplace negligence and categorize it as time theft or job dissatisfaction, allowing managers to administer the right countermeasures to boost the team's performance.
How the company records employee attendance depends mostly on its size and industry.
However, we can group these ways into three main attendance systems:
Manual attendance tracking: Physical record-keeping methods, such as paper-based registers, punching cards, or daily sign-in sheets. Obsolete, prone to human error, may raise privacy concerns, and provide limited data insights. Involve high time and paper consumption.
Semi-automatic attendance tracking: Methods of employee verification based on physiological/behavioral biometrics, RFID cards, or GPS with geofencing capabilities. It helps prevent companies from losing time due to time theft, yet their initial cost is high compared to traditional or online ways of tracking time and attendance.
Online attendance tracking: Cloud-based time and attendance recording tools. Allow the employees to clock in/out using a web timer, a desktop app, or an app for a mobile device. Often packed with advanced features like paid time off tracking and robust reporting capabilities. The most flexible option that adapts easily to the needs of hybrid or fully remote teams.
As you can see, attendance tracker tools differ greatly. Punching cards, a biometric attendance system with face recognition, or an automatic time and attendance tool fully integrated with payroll software—they serve the same purpose yet on various advancement and accuracy levels.
So, what could happen if you chose the wrong tool or method?
How would it affect the efficiency of attendance-related business operations in your organization?
Attendance tracking is a complex process that requires much effort to ensure full law compliance and a smooth run at every stage.
However, a poorly managed and executed attendance system can put a company at a disadvantage in many different ways:
Lack of clear policy in workforce management: Establishing transparent attendance rules and their execution is the core of performing processes like absence management or payroll law-wise. Done otherwise, it guarantees problems with law compliance that are usually laborious to solve.
Poor time tracking: Traditional ways of attendance tracking don't provide detailed records of employees' work hours, so further usage, such as creating reports to analyze data, is almost impossible.
Inaccurate data: Keeping track of time and attendance hastily and without clear distinction leads to documentation gaps that may result in payroll delays or non-compliance penalties.
Insufficient data: Even if managers know employees perform time theft practices like buddy punching or excessive tardiness, it's hard to address this problem when the company fails to track time and attendance adequately.
Lack of consistency: Using separate methods or tools for attendance management and payroll may lead to miscalculations or poorly created and assigned work schedules.
Remote employees' time tracking: Traditional attendance management methods are not suitable for tracking the time and attendance of remote employees, which often makes companies avoid hiring remote workforce, even if the candidates present the highest level of industry-related skills.
High costs: Tracking attendance manually or with special hardware is a daunting task and usually involves additional costs for office supplies or the maintenance of biometric systems.
Sticking to traditional attendance tracking methods leads to data inaccuracy and limited control over labor costs. But don't worry; there's a simple (and almost free!) solution to keep the attendance records accurate and available for performance analysis.
All these pain points can be easily addressed and resolved by switching to an online time tracking and attendance management tool. The tool supports teams regardless of industry, size, or work models, automates time attendance-related processes, and ensures the highest legal compliance standards.
As mentioned before, modern, thriving companies tend to automate the laborious administrative tasks to squeeze the most out of their work time for revenue-gaining activities. Attendance management is one of these processes, and it can be easily handled with the help of time and attendance software.
Let's split the numerous advantages of attendance tools into four clusters.
Implement an online time tracking and attendance solution to reduce the risk of errors caused by manual data entry.
Streamlines administrative tasks: Use one tool to let the employees clock in and out automatically, request time off, and access their attendance records. The attendance tracker seamlessly processes the data and prepares attendance reports and payroll lists, saving managers time on manual time reporting.
Simplifies workforce management: Bring your workplace structure into the attendance management tool, assign employees roles and permission levels, and keep current staff data in one place.
Keeps attendance data of an entire organization in one place: Keep employees' records in order thanks to easy access to time and attendance document storage.
Keeps track of time off requests: Track and manage employees' paid time off requests and keep them updated with their accrual balances.
Facilitates employee-friendly work scheduling: Track and analyze data to create a work schedule tailored to employees' availability and shift preferences. Post open shifts for the staff to claim.
Time and attendance data is not just only a bunch of meaningless numbers collected for documentation purposes. It provides managers with data essential for evaluating employees' performance, addressing violations of the company's attendance policy and expectations, as well as promoting accountability among employees.
Provides insights into attendance patterns: Identify consecutive unwanted behavior, such as absenteeism or tardiness, at its early stage to address these issues properly with the staff and take proper countermeasures to prevent them from occurring in the future.
Reduces time theft, such as buddy punching: Time tracking and attendance software shows work time and computer activity recorded between the first and last timesheet entry for a particular day, so it's easy to tell if the employee performed their duties this day or not.
Measures team performance: Generate custom reports based on employees' time and attendance records to determine if attendance issues may cause the lowered performance.
Promotes accountable and satisfied workforce: Reduce the sense of micromanagement by enabling employees to track time spent on their assignments and do regular performance self-checkups. Having constant access to their own data increases trust levels toward an employer, affecting their engagement, morale, and positive contributions to the team's work.
Monitor staff's attendance and track time spent across tasks to simplify payroll and calculate job costing.
Helps track and approve timesheets: Introduce a transparent timesheet workflow - your employees clock in and out or track work activity with a time tracker, and once the time comes, they send their time submissions for approval.
Enhances HR systems: Not every payroll software offers native time and attendance tracking features. A seamless integration with a time tracking tool extends HR suite capacity and ensures proper billing of both salaried and hourly workers.
Minimizes labor costs: Optimize workforce management with better insight into the team's performance to reduce overtime expenses.
Provides better insight into job costing: Estimate resource usage in projects and adjust it to your employees' capacity to control costs required for projects to be completed.
Align the attendance practices with current labor laws to avoid legal issues and ensure the fair treatment of your employees regarding accrual and accumulator balances, as well as other employment benefits.
Protects employees' personal data: Find a time and attendance software that provides full compliance with GDPR and other regulations regarding data privacy.
Helps establish a clear attendance policy: Educate your staff on your company's attendance policies and train them in using the chosen time and attendance software to reduce the risk of compliance violations.
Believe it or not, we could keep going with the numerous advantages of implementing time and attendance software into the organization's workflow.
These key benefits provided above should have already convinced you that switching to an online time tracking software to track attendance is the only reasonable option to keep the accuracy and consistency of attendance records, control costs of the workforce and their jobs, and spot trends in attendance data to prevent time theft or employee burnout.
Now, let's dig deeper into how to implement the best employee attendance management practices in your organization with the help of automatic time tracking software.
Ready to upgrade the attendance-related processes at your organization to a digital level?
Allow TimeCamp to assist you in going through this transformation smoothly. Save time and energy tracking and managing employees' absences with a time and attendance app.
Let's take a quick tour through TimeCamp's attendance management essentials:
The core of TimeCamp attendance management are timesheets and computer activity.
Selecting Timesheets will display the records based on time tracked across projects, such as total time worked, time of first and last entry (and time between first and last), vacation hours used, day type, and more.
Selecting Computer activity will display data based on time and activity entries registered by the desktop application, such as computer usage, the total time between computer turns on/off, break time, paid time, and more.
Once you enable the attendance management feature, you can choose the data input in Settings. Here, you will also set the default workday length and enter holiday dates and the number of vacation days. Change it for the entire organization or a specific group of employees.
Learn more: Attendance basics
Of course, one of TimeCamp's greatest assets is customizable reporting.
Attendance reports in TimeCamp differ slightly depending on the selected data input:
An Attendance report based on Timesheets shows the average time tracked on each date within the selected date range, the total time tracked between the first and last time entries of the day, etc.
An Attendance report based on Computer Activity shows active computer usage per day, hours of turning the computer on and off, and total time between, etc.
You can export and download your reports to an Excel file.
Learn more: Attendance reports
Export and download an attendance management report:
For documentation purposes,
To get a clear insight into employees' work hours and their attendance patterns,
To streamline creating accurate payroll lists.
Sure! TimeCamp allows you to report regular working and non-working days, different types of leaves, remote work, holidays, and business trips. Managers can also mark employees as absent on a particular date.
TimeCamp integrates directly with Xero and Quickbooks. The integration allows managers to import attendance data from TimeCamp to speed up payroll processing and improve accuracy.
Check TimeCamp Xero time tracking and TimeCamp Quickbooks time tracking.
Yes! Besides automatic time tracking, robust timesheets, desktop and mobile apps, and browser extensions, TimeCamp also offers a Time Kiosk App, allowing employees to simply clock in and out using the PIN codes they enter into a Kiosk bar on a shared device.
Learn more: TimeCamp Time Clock App
