Tracking overtime hours is crucial to the effortless workforce and workflow management. Working more hours than assigned in the contract usually negatively affects employees' mental health and may lead straight to job burnout. Moreover, the labor law states overtime pay, so employers must pay extra for their desk and field employees' work.
How to track overtime hours with TimeCamp?
Table of Contents
- 💚 Default workday length
- 💚 Employee overtime tracking automation
- 💚 High mobility
- 💚 Detailed reports
- 💚 Timesheet approvals
It's the addition to regular working hours, the hours that exceed the employee's regular working hours schedule. It also refers to the remunerations for such extra work in everyday discourse.
Why do we track overtime?
According to Fair Labor Standards Act (FLSA), if employees' working schedule exceeds 40 working hours per week, they must receive overtime pay of at least one and a half of their regular pay rate. Tracking regular and overtime hours is then just regulated by law.
Violating overtime rules results in criminal prosecution and high fines. You'd better invest in a good overtime tracker app than waste money on financial penalties because you avoided paying your employees for working excessive hours.
Besides, there's another issue that shouldn't require a special explanation - your employees deserve to be paid fairly, no matter if they're salaried or hired based on hourly rates.
Why use an overtime tracker?
Among the HR software available on the SaaS market, you can easily find a tool that'll streamline the overtime tracking process at your company. They're worth spending every money on because why do it manually when an easy-to-use app can do it for you and save you time and paper? An adequately used overtime tracker ensures you keep documents in the correct order and your employees get paid fairly, according to the correct overtime wages.
Let's find out how to track regular hours and overtime with TimeCamp, regular hours, and employee overtime tracker. Automatic time tracking and other TimeCamp features fully comply with state and federal labor laws.
💚 Default workday length
In TimeCamp, one platform for time and attendance, you can easily check out if your employees exceed their overtime limits. First, define a default workday length in the Attendance settings - set how many hours your employees should work per each working day.
Once you do it, generate attendance reports with a summary of employees' working hours. You'll be able to compare the preset value with how much time an employee tracked for each day.
Besides, if you want to prevent your employees from logging overtime, you can use some of these handy settings:
- Enable sending email notifications to users who are exceeding their weekly limits,
- Automatically stop tracking time after the browser has been closed - comes in handy when employees close the browser without stopping the timer, and it still tracks work hours; it will automatically stop the timer if a browser is closed for a specific time,
- Track time in specific hours - refers to computer time tracked by a desktop app. You can define working timeframes when the desktop app should track computer time and activities. The application will not register any data before or after the limited hours,
- Stop tracking time, when the daily hours limit is reached - refers to computer time tracked by the desktop app. Instead of setting rigid working timeframes, you can define the total number of hours a user can track each day. For example, if you set the limit of 8 hours on Monday and the user starts work at 8 AM, the desktop app will stop tracking computer time and activities after 4 PM.
💚 Employee overtime tracking automation
Tracking overtime and work time in general manually is just a waste of resources these days. Sure, companies still need to store paper copies of their documentation; however, you can also use an app to store the printed documents filled with data calculated automatically.
Download an app for Windows, Mac, and Linux here! You'll also find there mobile apps and browser extensions.
TimeCamp tracks hours worked and fills timesheets with them. Once you install its desktop app, you can forget about wasting time doing it manually - our tool works in the background and seamlessly assigns time entries to appropriate projects and tasks.
Besides, if your work style doesn't require tracking time meticulously and you only need to fill your timesheets with hours worked on a particular task, open a Week view and do it in seconds, even for an entire week at once.
💚 High mobility
If you still track overtime of your field employees with time clocks and paper punching cards, then I beg you to STOP. Traditional employee time tracking methods are highly inaccurate and support practices that may negatively affect the company's payroll results, such as buddy punching or even avoiding paying the employees for overtime hours worked. Because no one likes wasting money, no matter their business size.
TimeCamp offers plenty of solutions for keeping track of your mobile workforce's work hours.
First, they can download time tracking mobile apps for their personal mobile device (available for both iOS and Android) and start a new timer to mark their daily presence there whenever they start their shifts. Moreover, each app for mobile phone is packed with optional GPS time tracking - use it to get real-time data about your employees' locations and easily monitor the mobile team activity. It's available in all subscription plans, for unlimited users.
Second, a time clock kiosk allows employees to clock in and out using a shared device placed in a visible place in your facility and unique 4-digit PIN codes. It registers the beginning and end of their work, and once you generate powerful reports, you'll clearly see if any of your employees worked some extra hours.
Both ways serve you right to accurately track time and attendance of field workers.
💚 Detailed reports
Time reporting feature in TimeCamp allows you to control your company's resource usage. It uses all the data registered by timer, apps, time clock, or by manually filling timesheets with time entries to give you a complete overview of total hours tracked per employee, projects, and tasks.
One of TimeCamp's reports is an attendance report that allows you to compare the number of hours logged per employee with the limit defined in settings and thus calculate employee overtime. Combine the results with billing rates, and you'll get the overtime costs per each employee who had registered extra hours.
💚 Timesheet approvals
TimeCamp, an employee overtime tracker, prevents your employees from making unwanted edits to their timesheets with a timesheet approval feature. Once the timesheet is submitted, they must wait for their managers to approve it. Managers can approve timesheets or reject them if they consider the submitted time entries incorrect, according to the company's labor costs policy.
It may refer to overtime tracking - once a manager sees the overtime an employee had registered is against the company's regulations, they can send them a note asking for an explanation.
How much does TimeCamp overtime tracker cost?
💚 TimeCamp offers affordable pricing for teams of higher needs:
- Free time tracking app - a free version of TimeCamp includes all the essentials for effortless the best overtime tracker app should have - automatic time tracking, project tree structure, one integration, desktop and mobile apps, and many more,
- Basic - $7.99 per user per month, including custom reporting, billable time and budgeting, productivity tracking, unlimited integrations, and more,
- Pro - $10.99 per user per month, including billing rates, invoicing, timesheet approvals, custom user roles, and more,
- Enterprise - custom pricing, for teams with more specific requirements.