Staff time tracking

Maximize productivity effortlessly. Seamlessly monitor tasks, analyze performance, and optimize workflows in real-time.

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1000+

5-star reviews
and counting

102

countries – used
across the globe

21M

hours tracked
yearly

28.8M

tasks created
each year

Employee time tracking software is a must-have for modern small and large businesses. It streamlines many tedious processes that are related to human resources, just as attendance tracking, resource scheduling, or time reporting for efficient project tracking. A good employee tracking app helps you plan your workload smarter, providing you with valuable info on how many hours your employees spend on specific tasks.

Why use staff time tracking software?

All employee timesheets in one place

Paper time cards and spreadsheets are a waste of time and money, and it's so easy to lose them. To keep work hour records in perfect order, track employee time with an online time tracker or incorporate time tracking features into the team management software you've already used.

Thanks to time tracking software, you'll never spend hours preparing attendance and payroll lists based on paper time cards anymore. A time tracker keeps all your employees' records in an easily accessible place, so you can use them anytime and for any purpose you want.

Helps monitor employee productivity

Good real-time personnel time tracking tools not only help you keep employee attendance in order but also enable productivity tracking, especially if they offer reporting features. A productivity report provides you with insights into employee time and performance, so if you suspect a productivity drop in your team, you can quickly find its reason and prepare a recovery plan for improvements.

Supports project planning

Effective project management should always be based on thorough human resource analysis - people and their skills are the most precious resources in the end. Employee monitoring software, especially when it's supported by an employee scheduling feature, allows you to keep an eye on the team's workload and make smarter decisions when assigning team members to tasks in projects.

TimeCamp for staff tracking

Let's check what key features of TimeCamp support efficient employee hours tracking!

Automatic time tracking

Download a TimeCamp desktop app for Mac, Windows, or Linux and enable automatic time tracking to let the tool fill your timesheets automatically with time entries and/or daily activity.

Desktop time tracking apps work in the background - they seamlessly assign employee time to the appropriate tasks, so you don't have to switch between them manually when starting a new task. One you should do is set up a keywords list for projects and tasks to let the app know how to assign time entries to the appropriate projects.

Automatic time tracking in TimeCamp is entirely free!

TimeCamp Mac time tracking app

Time clock kiosk

Computer usage in non-desk jobs, like those from the manufacturing or hospitality industry, is significantly lower, so employee time tracking apps for desktop or web timers are not the first-choice options to track employee hours in this case. There are many companies that still use paper punch cards to clock in and out both off-site and on-site employees, but this method is quite outdated, carries a high risk of inaccurate time tracking caused by human error, and often triggers bad practices like buddy punching.

To replace timecards (and stop wasting paper, by the way), check Time Clock Kiosk by TimeCamp. It's a simple-to-use module that only requires a shared device like a laptop or tablet placed in a visible place in your facility and an internet connection. Each employee receives their unique, 4-digit PIN code and uses it to clock in and clock out within a work day.

Employee work hours tracked this way appear in timesheets automatically, and, thus, in attendance reports, so managers can easily prepare payroll lists based on their records.

Reporting

TimeCamp allows you to prepare detailed time tracking reports for both project progress and employee performance.

You can choose from plenty of pre-built detailed reports for:

  • a summary of the total number of hours logged for tasks and projects,

  • a specific task or for groups of tasks,

  • a particular user or the entire team,

  • budgeting to compare tracked work hours with the estimated budget and assigned billing rates (billable hours included),

  • estimates to compare time registered for tasks and time or fees that has left from the assigned budget,

  • revenues to get a clear overview of the income of a certain employee and tasks they tracked time for,

  • costs to check the cost of logged time, filtered by a certain employee on a specific task,

  • margin to prepare a comparison between the cost and revenue,

  • location to keep an eye on GPS tracking app usage and mobile employees' locations,

  • attendance to create a detailed overview of your employees' absences,

  • activities to show the breakdown of browsed websites, documents you worked on, or apps you used,

  • custom reports to create a report based on your own needs using a pivot table and drag&drop variables.

You can also create time reports using a pivot table and drag&drop variables if you can't find a suitable template on the list above.

timecamp summary report

Integrations 

TimeCamp offers a wide range of native time tracking integrations with 30+ accounting, sales, team collaboration, marketing, dev, or project management tools like Trello, JIRA, Asana, Monday.com, Clickup, Zendesk, Salesforce, Quickbooks or Azure DevOps. By integrating Time Camp with other tools, you can enhance its usage and create an ultimate toolkit with time tracking, billing, and accounting features. Most of the integrations exist as in-app plugins or allow you to import the entire project structure to TimeCamp.

Moreover, you can integrate TimeCamp with your PayPal accounts and stay up to date with payments for already issued invoices.

Besides, TimeCamp offers a browser plugin for Chrome and Edge - it extends the list of integrations to 70+ tools and allows you to track time to tasks on specific project management services directly, within the chosen app.

GPS tracking app

TimeCamp time tracking app for mobile devices (available for iOS and Android) enables a GPS location tracking module. Use it to supervise the location of employees who often need to spend hours outside the office, e.g., to meet their clients.

Create a Location report and get a detailed overview of employees' locations for expense tracking purposes.

Overtime alerts

Using time tracking software prevents overworking - you can keep an eye on how many work hours your employees log, and if that number doesn't exceed the default timeframe.

TimeCamp sends you emails when the total number of hours tracked within a week is nearly exceeding the expected weekly total of time spent on projects and tasks.

Besides, TimeCamp has a few other ways that prevent logging overtime. Enable these solutions in Settings:

  • Automatically stop tracking time after closing the browser window - perfect for these employees who often forget about stopping the timer when they end a workday,

  • Allow tracking time only during a specific timeframe - define a timeframe when your employees track time (are allowed log working hours), e.g., between 8 AM and 6 PM; it prevents them from staying at work all night - it's time for proper rest (works with desktop apps only),

  • Stop tracking time, when the daily hours limit is reached - define a total number of hours an employee can log for a specific time frame (e.g., 40 hours per week or 8 hours per day); the desktop app will stop tracking time when an employee exceeds this value.

How much does TimeCamp staff time tracking app cost?

TimeCamp offers a 14-day free trial and affordable pricing for teams and freelancers with various needs:

  • Free time tracking app - a free plan of TimeCamp for unlimited users includes all the essentials the best employee time tracking software app should have - accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more,

  • Starter - $2.99 per user per month, including unlimited tasks, excel reports export, attendance, time-off, overtime tracking

  • Basic - $6.99 per user per month, including unlimited integrations, billable time, budget & estimates, apps & websites tracking, project archiving, and more,

  • Pro - $10.99 per user per month, including billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more

  • Enterprise - custom pricing; contact sales team for more details

Keep your time under control with TimeCamp, a staff time tracker app!

Keep your time under control with TimeCamp, a simple overtime tracking software!

Start tracking time

Managing employee hours, tasks, and project timelines isn’t just about filling out timesheets. Whether you run a small business or manage a distributed team, staff time tracking software helps you stay productive, compliant, and in control of your team’s workload.

TimeCamp’s employee time tracking software is built to streamline operations, boost accountability, and offer accurate time tracking data for smarter decisions. In this FAQ, we’ll explore how our time tracking app supports modern teams—from automatic time entries to project management and billable hours tracking. Let’s dive in.

Frequently Asked Questions about TimeCamp Employee Time Tracking App

How does TimeCamp’s staff time tracking software monitor working hours?

TimeCamp offers fully automated time tracking features that capture all necessary employee data, including work hours, clock-ins and clock-outs, attendance with different types of days, projects with tasks, and activities. There's also GPS tracking for field workers.

You can use manual time tracking and add/remove, or edit time entries for more precise timesheets.

How accurate is the staff time tracking in TimeCamp?

TimeCamp delivers highly accurate time tracking through a combination of automatic time tracking, manual adjustments, and detailed time entries. The time tracker captures activity down to the second (including time spent on specific apps, websites, and tasks) so managers get reliable, real-time time tracking data.

Plus, built-in features like idle time detection and editable logs help eliminate guesswork and ensure that every minute is recorded with precision.

Does TimeCamp include a staff timesheet feature?

Yes, TimeCamp includes a robust staff timesheet feature. All tracked time is available in timesheets with accurate time data. You get three timesheet views: daily, weekly (graphical view), and monthly.

Each time entry is automatically captured, but team members can also adjust entries manually for accuracy. Managers can then review and approve time entries, generate detailed time reports, and export timesheets to payroll or billing systems.

Can staff manually edit their tracked time entries?

Yes, TimeCamp timesheet app allows staff to manually edit time entries without a problem.

How does the staff time tracker handle breaks and idle time?

TimeCamp’s staff time tracker automatically detects idle time, so breaks or periods of inactivity are logged without manual effort. All this data is available in the attendance tracking module.

Can TimeCamp track time spent by staff on specific tasks or projects?

Yes, TimeCamp offers unintrusive and user-friendly employee monitoring features that track time spent on projects, tasks, and even activities.

TimeCamp reporting capabilities allow you to track project progress, track employee time, project profitability, and how many hours your team spends on particular activities.

Is there a mobile staff time tracking app for field employees?

Of course! Our employee time tracking tool works as an employee time clock app for mobile devices. All you have to do is download the mobile app (available for iOS and Android devices) and record time spent on work. Additionally, you can track work hours with the use of GPS time tracking with geofencing.

How does TimeCamp support remote staff tracking?

TimeCamp offers robust time tracking capabilities that make it easy to manage all your remote team members in one place. Several key functionalities can help you track remote staff:

  • TimeCamp offers project management tools for team management and task management to bring all team into one platform.

  • Works as an employee scheduling app with employee scheduling tools (timesheets, attendance tracking, and activity tracking allow project managers to better organize workflow).

  • Budget management features allow you to manage financial aspects of your business (billable hours tracking, invoicing, expense tracking, or budgeting).

  • You can generate detailed reports to share with clients or for further analysis to make better business decisions.

Not only does it help to improve employee productivity, but also achieve a healthy work-life balance where all team members feel satisfied with their work.

Is TimeCamp suitable for tracking staff time in hybrid or flexible work environments?

Yes, TimeCamp is an ideal employee time tracking app for teams in hybrid and flexible work environments. Its workforce management features help to manage teams of all types and sizes by providing project managers with tools necessary to bring all team members together: timesheets and attendance tracking, project progress monitoring, and managing financial aspects of your business.

Can I track time for individual staff members and teams separately?

Yes, you get to track time in two ways: for specific projects and tasks or for team members.

That way, you can monitor profitability and project progress but also overall employee performance (whether for individuals or the entire team).

What access controls are available in TimeCamp’s staff time tracking software?

In TimeCamp, you get team's access rights with different levels of permissions:

  • Administrator: can see reports of all users within the groups and subgroups they manage, manage the account settings for groups and subgroups they manage, and invite new users to these groups.

  • Supervisor: can see computer time tracked by other users within the groups and subgroups they manage. Supervisors don't have access to account settings.

  • User: can only see their own time in the reports.

The additional Guest role is a special role granting access to reports of time tracked by your team to people outside your company (e.g., contractors, stakeholders). Guests can only view the reports, can't track time.

There are also 2 predefined roles in projects: Project Manager and Regular User. And there are different time tracking permissions with different options to track time.

How do I onboard my team to use the staff time tracking app effectively?

In general, TimeCamp is a user-friendly employee time tracking software that doesn't require any additional onboarding thanks to its intuitive interface.

Our pro tip for you would be to implement a unified time tracking policy and set up time tracking rules that would guide your team on how to effectively track time.

And if you need any help, our support team is always happy to help!

How can managers approve or reject staff time entries in TimeCamp?

TimeCamp has a clear and simple approval option. The platform offers a simple approval workflow within the employee time tracking software, where all time entries appear in a centralized dashboard. From there, managers can review daily or weekly logs, spot inconsistencies, and take action with just a click.

This feature supports better team management, ensures accurate time data, and helps maintain accountability across projects.

How does TimeCamp support compliance with labor regulations in staff time tracking?

TimeCamp’s staff time tracking system is designed to help businesses stay aligned with local labor laws and industry regulations. The platform tracks employee hours, break times, overtime, and absences necessary to create a detailed log of time tracking data that supports audits and labor law compliance.

Managers can also set custom work schedules and use features like attendance tracking and automated time tracking to ensure records are accurate and up to date.

TimeCamp is also DCAA and HIPAA compliant.

What notifications or reminders does the staff time management system offer?

There are email notifications with time summary, timesheet approvals, alerts related to time entries, and alerts when the budget is exceeded. You can also enable job site notifications for GPS tracking and reminders to track time.

Does TimeCamp allow for generating timesheet reports for staff?

Yes, in fact, TimeCamp does it for you! Our employee time tracking software generates timesheet reports based on automatically collected time tracking data.

Can I export staff time data to payroll or billing systems?

Without a problem! You can export time data in three ways: share it with a link, export to Google Spreadsheet, or download as an Excel, PDF, or CSV file.

Can TimeCamp be integrated with other staff time management software or tools?

Yes, TimeCamp offers numerous integrations with other project management software, team management apps, and other tools. There's also Xero and QuickBooks Time integrations for better payroll management.

Is TimeCamp’s staff tracking secure and GDPR-compliant?

Yes, TimeCamp time tracking software is fully compliant with GDPR.

Can TimeCamp help detect time theft or unproductive behavior in staff tracking?

Yes, TimeCamp employee time tracking offers basic employee monitoring functionalities with background tracking with the desktop app like activity tracking with website and app usage. That helps to eliminate time theft. For example, time spent on unproductive non-work-related activities.

Also, by analyzing timesheets and attendance, you can spot how employees spend time during work hours.

How does TimeCamp’s staff time tracking improve productivity and accountability?

TimeCamp employee time tracking software helps to improve productivity and accountability by providing project management tools necessary to always stay on top of your work.

Automatic time tracker ensures all data is accurate (and eliminates manual, repetitive tasks), productivity tracking helps to spot inefficiencies, project progress tracking gives you insight into profitability and lets you easily track billable hours for accurate accounting.

Can TimeCamp be used as a full-featured staff time software for larger teams?

TimeCamp is a universal employee time tracking app that allows to manage staff in small teams, medium-sized teams, and larger teams. No matter the size of your team, you'll find something for your business!

Can I use TimeCamp as a staff time tracking software free of charge?

Absolutely, TimeCamp time tracking solution offers a free plan for unlimited projects and unlimited users. However, if you'd like more than just a basic time tracking, you can upgrade to one of our paid plans—all at reasonable prices so you don't go bankrupt. Pricing starts as low as $2.99 per user/month billed annually.

Ready to improve your staff management? Sign up for TimeCamp for free!