Timesheet software

Maximize productivity effortlessly. Seamlessly monitor tasks, analyze performance, and optimize workflows in real-time.

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1000+

5-star reviews
and counting

102

countries – used
across the globe

21M

hours tracked
yearly

28.8M

tasks created
each year

How to keep track of employee hours?Why use timesheet app?What to consider when choosing a timesheet app5 ways TimeCamp can save you moneyHow to implement timesheet app: Step-by-Step GuideSave time and money with TimeCamp!

Problems with timesheets? Turn these balky monsters into profit-bringing saviors with TimeCamp timesheet app.

How to keep track of employee hours?

Keeping track of employee hours can be challenging. And manually filling timesheets is not necessarily effective. Research shows that "more than three-fourths of employees spend three hours a day just manually entering data." (Zapier, 2021)

That costs companies billions of dollars every year and contributes to lower revenue. Also, many companies still use punch cards and other forms of manual closk ins/outs.

Instead, you can use an automatic timesheet app, such as TimeCamp. It's a modern and powerful method of keeping your timesheets under control.

Why use timesheet app?

Everybody hates timesheets. They're time-consuming, hard to read, and the approval process is a drudge. But when you implement the right time tracking software, you save time on tedious activities by automating the whole process of timesheeting. As a result, you save a lot of money.

There are 3 main reasons for why it's worth using a timesheet tool:

  1. Tracking billable hours: You can monitor hours logged and effectively measure your profits. It's also helpful for accurate client billing.

  2. Rich time tracking data: Detailed insights give you a better overview of your business's performance, enabling you to make smarter decisions.

  3. No red tape: Time tracking is like your personal assistant for bureaucratic aspects of work; it provides smooth payments and payroll processing, invoicing, tax management, accounting and bookkeeping.

All the other benefits

When you use timesheet software, you can utilize other functionalities that can help you better manage timesheets in your company. Here are all the benefits of using time tracking apps:

  • Track employee time automatically so employees don't have to fill timesheets manually.

  • Fewer mistakes with a unified system for monitoring clock ins and outs.

  • Leave and attendance tracking.

  • Overtime tracking.

  • Keeping track of expenses.

  • Tracking performance to improve efficiency.

  • Accurate reporting with clear work reports.

  • Track project costs and profitability.

What to consider when choosing a timesheet app

Not every time tracking tool is suitable for timesheet management. If you want to properly track attendance and have professional timesheets, it's good to look for specific functionalities.

Here are all the features that you should be able to find in a timesheet app:

Ease of use and user adoption

An intuitive design and easy-to-understand interface is a must. The app should be easy to navigate and utilize, and simple to set up and start using. That also means minimal training is required. Also, an additional onboarding is helpful for those who like to get to know the software better.

This helps to save time on implementation so you and your team can focus on what really matters. Because there's no use in going for software that adds more work, and what you're looking for is work automation and process optimization.

Core features for effective time tracking

Beside standard time tracking, look for all the key features necessary to monitor working hours:

  • Tracking employee time.

  • Overtime tracking.

  • Reporting and analytics.

  • Invoicing and budgeting.

  • Elements of project management.

  • Multiple projects and users.

  • Automatic reminders and notifications.

This ensures you have all the time tracking data necessary for smooth timesheet management.

Automatic time tracking

The best way to track time is with the automatic timer. Not only does it save time (so your team members don't have to manually enter worked hours), but it also provides error-free records of hours logged.

Timesheet tools

If you're going to use a timesheet app, you'll need to have all the attributes necessary to organize timesheets such as ability to assign tasks, projects, clients, and other important data, tracking time directly in timesheets, different timesheet views, rounding time entries, copying time entries, or approvals.

Integration with other tools and platforms

Because many people use timesheets for more than just monitoring employee hours, connecting them with other tools can be of big help.

You should be able to integrate the software with other tools and project management software directly, through Zapier connectors (or other similar apps), API available for custom integrations, or native built-in add-ons and extensions.

Free plan

Using a free software has two benefits. First, you don't have to spend extra money on it. Second, it gives you an option to test all the features before you decide to buy it.

The free plan is usually the best choice for small teams or individuals who don't need all the extra functionalities.

5 ways TimeCamp can save you money

Since a good time tracking app can help you save money and improve time management for your company, here are 5 ways how TimeCamp can help you become more profitable.

1) Free forever time tracker

TimeCamp offers a free forever plan for unlimited users and unlimited projects.

And if you want to upgrade for more advanced features, you can choose one of the subscription plans at a reasonable price. Check the full pricing plans here.

2) Automatic time tracking

Manually filling out timesheets is often time-consuming and inaccurate. Statistics show that "50% of professionals who do not have automated systems say manual data input and data adjustments are the most time-consuming parts of the process." (Deloitte)

Also, "80% of those surveyed who use paper systems reported that they needed to correct 80% of the timesheets that they receive." (WorkPuls, 2019)

With automatic tracking by TimeCamp, you can log time even when you work on multiple projects with 100% accuracy and no effort.

Instead of manual data input, you get a neat time log while you can focus on work. Later, check all hours logged in timesheets and see how many hours you and your team spent working on particular projects. (No need to correct!)

3) Central place for project management

With TimeCamp, you don't need professional services teams to handle all business processes. You have everything in one place.

From team management to leave and attendance system, TimeCamp gives you resources to track project progress and finalize it with all the necessary built-in tools.

Additionally, the software is constantly under the process of development and enhancement with any troubles being solved immediately. This ensures you have a modern platform instead of an outdated system.

4) Reports and analytics

Spot bottlenecks, monitor project and team productivity, and make smarter, data-driven business decisions. Real-time dashboards provide you with daily insights into where all the time goes.

Unaccounted work activities and time theft result in billions of dollars in losses for the US economy each year. Implementing time tracking can aid in reclaiming these lost funds.

5) Billable hours tracking

"$7.4 billion is lost daily due to unrecorded work activities", according to statistics. TimeCamp helps to precisely track billable time and avoid losing money.

Assign which activities are billable and which are non-billable and don't lose any more money. Boost efficiency, profitability, and ensure every team member achieves a perfect work-life harmony.

How to implement timesheet app: Step-by-Step Guide

Implementing a time tracker is easy as pie, provided you follow a process that will allow you to establish the right practices. Applying a tool without clear guidance will bring confusion to your team.

Here's how to start using a timesheet app with TimeCamp step-by-step:

1. Set up your account

First, you need to create an account. (You can register here, free forever, no credit card required, no fees.) Provide an email and password, invite other team members and you're ready to start using the software.

You can choose to go through the optional onboarding, but TimeCamp is such an intuitive solution that you can use it immediately.

There are many settings in TimeCamp that let you customize it however you need. You can turn them on and off whenever you want.

Also, it's a good idea to have internal policies on how to track time. That ensures transparency and that all employees adhere to company standards. As a result, all business processes are always efficient.

2. Choose methods of time tracking

Another step is to start tracking time. TimeCamp offers different ways of logging hours:

  • Directly in the online timesheet app with a start/stop timer in a web panel.

  • Via the desktop app (fully automatic tracking).

  • With mobile devices (Android, iOS).

  • GPS tracking with geofencing GPS tracking (for employees working in different locations).

  • With web plugins for Google Chrome and Microsoft Edge.

  • Time Kiosk.

  • You can also use the option of tracking time directly from Google Calendar event.

Choose the method that is best for your business model and needs. For example, Kiosk and GPS tracking for field workers, mobile time tracking for business trips, plugins for remote work, and a desktop app for in-office workers. Or use them all for even better results.

3. Set up tracking specifics

TimeCamp offers many modules with advanced time tracking features:

  • Timesheets with all the important data on tracked hours.

  • Attendance for managing leave and attendance management.

  • Expense tracking.

  • Billable hours tracking.

  • Reporting and analytics.

  • Invoicing.

If you need to track more than just employee time, you can use all the above functionalities. They help to see the bigger picture and the overall state of your business. They're also helpful in managing finances, client relationships, and ensuring you're working on profitable projects.

4. Track time

When you've defined how you want to use time tracking system, you can start tracking time.

TimeCamp tracks time automatically and gathers all the data on work hours that you can later access in neat reports and transparent timesheets. Your team can always change time entries.

It doesn't matter how you track time, each time entry is always accurate up to the second.

5. Choose your timesheet

First, you get 3 different types of timesheets.

  1. Day view is a textual version where you can find detailed information about time entries. The daily timesheet allows you to track time in real time with the "Start timer" and manually add time entries.

Day timesheet contains a few additional functionalities such as:

  • People picker (which allows to choose a user from their team and view their Timesheet).

  • You can see the report to all-time tracked on a task.

  • Change the date of and entry.

  • View the time entry history.

  • Make the entry billable/non-billable (useful if you want to invoice tracked time).

  • Clone the time entry within a selected day, and delete the selected time entry.

  • Fill in your Timesheet for the past or future days.

You can also edit timeframes, change assigned tasks, add tags and notes to your entries at any time.

If you're using the desktop app, you can review registered activities under a specific time entry.

  1. Weekly view is also a textual version where you can quickly fill in a timesheet with tasks and their duration time within the week. It's best for those who don't require specifying the exact start and end time of their working day but count the general duration time of each task they are working on.

The weekly timesheet is similar to the day view, but it has fewer options. Other functionalities here include a People picker, viewing if a task is billable, seeing time entry history, seeing the report to all time tracked on this task, seeing the number of time entries within the selected day and its timeframes, viewing if a note is added, and others.

  1. Calendar view is a graphical view designed as a calendar board. Here, you can also track time in real time with the "Start timer" and manually add time entries.

This is the graphical view of the timesheets and it helps to visualize work hours and general workflow of employees. It's helpful especially for those who like to use the time boxing and time blocking methods.

6. Manage your timesheets

All tracked team's time is available in timesheets. You can use all three views of timesheets or choose the one that best suits you and your team.

Timesheets can be adjusted with different options (all described above in step no.5).

What's important, as an administrator, you can assign user roles to different team members so not everyone is allowed to make changes. People can easily submit timesheets for approvals, the admin can review them and approve with one click. So the whole approval process is smooth and easy.

You can also export timesheets and share them with clients, stakeholders, or other teams.

7. Check reports and analytics

Besides timesheets, TimeCamp provides you with detailed and comprehensive reports and analytics. If you track time with the desktop app, you can get all the data about work including logged hours, used apps, websites, and activities, productive and unproductive tasks, breaks, overtime, time budget, and other important time tracking data.

You can check that data and make performance reviews, compare logged time, review, and adjust your current project budget.

8. Create invoices

Based on employee timesheets, you can create invoices. Include tracked hours and other information in completely customizable invoice, or create a blank document.

You can send invoices to your clients directly from TimeCamp via email. You can also generate a public link or download them as PDF files and later share them with your contractors.

Optionally, you can integrate TimeCamp with your PayPal account and track your payments for issued invoices on an ongoing basis.

Save time and money with TimeCamp!

It seems that timesheets aren't going anyway any time soon. And while they may not be the best part of work, you can effectively automate the process of timesheet fill outs and submission. Give your employees room for development and make their work easier with automatic timesheet app.

Try TimeCamp for free and forget about keeping track of time manually!

Keep your time under control with TimeCamp, a simple overtime tracking software!

Start tracking time

With the best online timesheet app, you can easily track attendance and billable hours, automate time entries, and streamline approvals. TimeCamp free time tracking software makes task management and time reporting easy for teams of all sizes, ensuring accuracy, transparency, and faster payroll processing.

Here's a short FAQ section to help you find answers to the most important questions about our app.

Frequently Asked Questions About TimeCamp Timesheet App

Does the time sheet app support both manual and automatic time entry?

Yes, TimeCamp free timesheet app allows you to track time manually by adding and editing time entries. And you can track time automatically (which is the most efficient way of tracking time as it's precise).

All data, whether done by manual entry or tracked automatically, is available in reports and timesheets.

Can employees edit their entries in the online timesheet app after submission?

Employees can edit timesheets before submitting them for approval. Submitted and approved timesheets cannot be edited. To edit them, you'll need to reopen the timesheet, make changes, and submit it again for approval.

How does the employee timesheet app help with monitoring attendance and breaks?

TimeCamp timesheet app automatically tracks attendance by logging clock-in/clock-out times, total hours worked, and time spent on tasks. It also detects idle time, making it easy to identify break periods throughout the day.

You get all the data available in timesheets as well as in the attendance module. The attendance module allows you to manage leaves, vacation, holidays, and other types of days so you get a clear overview of who's working and who's out. That way, you can adjust your schedule perfectly.

Does the timesheet application support hourly, salaried, and freelance workers?

Yes, TimeCamp timesheet app is suitable for all types of workers—hourly employees, salaried employees, and freelancers.

No matter how many employees your team has, and what type of salary structure they follow, TimeCamp brings everyone together in one system. All types of employees can track their time with adjustable billable rates, ability to assign different tasks and projects, and manage flexible work arrangements, all in a single dashboard.

Does the time sheet application support offline tracking and later sync?

TimeCamp’s timesheet application supports offline time tracking. Employees can log work hours even without an internet connection. The time tracking data is stored locally and automatically synced to the cloud once the device reconnects.

This feature is especially useful for freelancers, field workers, or remote teams who need a reliable timesheet app regardless of their location.

Can I approve or reject submitted timesheets directly from the timesheet app?

Yes, TimeCamp’s timesheet app allows managers to approve or reject submitted timesheets directly within the platform. You can review timesheet data and employee hours, check for accuracy in billable hours, and send feedback if adjustments are needed.

Is there an automated approval flow in the timesheet program?

TimeCamp’s timesheet program features an automated approval flow that streamlines the process of reviewing and approving timesheets. Once employees submit their time tracking data, the system can automatically route entries to designated managers for approval.

How does TimeCamp handle recurring timesheet submissions?

TimeCamp supports recurring timesheet submissions by allowing employees to regularly log their work hours for ongoing projects and tasks. Managers can set up schedules for periodic timesheet reviews, making it easy to maintain consistent tracking of billable hours and monitor productivity across repeated cycles.

How customizable are the approval workflows in the timesheet systems?

TimeCamp’s timesheet system offers highly customizable approval workflows to fit the structure of any organization:

  • You can define who approves submitted timesheets

  • Set multi-level approvals and enable a limited hierarchical reporting structure - with this setting Supervisors will receive submitted timesheets only from Supervisors who are below them in the structure, not their entire teams

  • Set approval period with frequency of sending timesheets for approval (there's daily and weekly periods)

  • Choose the time at which timesheets will be automatically sent for approval for daily approval period

  • and many more.

You can adjust the approval workflows to fit your organizational structure.

Can I assign different approval roles in the time sheet programs?

Yes, TimeCamp allows you to assign two approval roles: time tracking administrators, or supervisors and administrators for people they manage. Hence, time tracking administrator is a global role that let's the Administrator approve timesheets for multiple users. While a Supervisor or Administrator can approve timesheets only for groups and subgroups they manage.

Remember that if you're having any issues with the timesheets or approvals, don't hesitate to contact support. Our customer support team will be happy to help!

Does the employee time sheet app send reminders for submitting timesheets?

Yes, TimeCamp employee timesheet app sends automatic reminders via email to submit missing timesheets for approvals. There are 4 types of reminders:

  1. To approve time in submitted timesheet

  2. Alert when someone submits timesheets you should approve (for Supervisors and Administrators)

  3. Alert when someone approves the timesheets

  4. Alert when someone reopens the timesheets

Can the timesheet tool generate reports for billing or payroll purposes?

Yes, with different billing rates, accurate time tracking for team's time, and finance reports, TimeCamp generates all the data necessary for billing and payroll. You can also create custom reports to better fit your needs.

Additionally, you can use reports to generate invoices directly in the time tracker app or to use with other tools and popular accounting software such as QuickBooks Online. TimeCamp timesheets are fully compatible with other tools and apps to help you in better time managing.

Does TimeCamp’s timesheet tracking software include overtime calculations?

Yes. Simply, define the default workday length and track and monitor overtime. You can also turn on the option to send an email notification to users who reached weekly limit so employees and managers can oversee worked hours. There are also a few settings that can limit logging overtime hours.

How does TimeCamp’s timesheet software for employees help with project budgeting?

TimeCamp is a great tool to aid in project budgeting. First of all, it brings all team members into one platform and allows you to distribute tasks and work time evenly based on employee availability—this allows for perfect time utilization (because time is money).

And detailed reports help to understand how people work, spot inefficiencies, and make relevant changes to save time on unnecessary or repetitive tasks. And the better your workflow, the more efficient the budgeting. With more accurate time tracking and better resource allocation, budgeting becomes smarter, faster, and more reliable.

Can I export data from the online timesheet app to Excel or other tools?

Yes, you can easily export the data from TimeCamp online timesheet app to Microsoft Excel, Google Sheets, and PDF.

Can managers view all staff timesheets in one dashboard?

Yes, TimeCamp offers a centralized dashboard where managers can view all employee timesheets in one place. This unified view makes it easy to track attendance, monitor billable hours, and oversee task progress across the entire team.

With color-coded indicators and filtering options, it’s simple to identify missing entries, spot trends, and ensure timely approvals—all without switching between individual profiles or tabs.

How does the staff timesheet software ensure compliance with labor regulations?

TimeCamp helps you stay compliant with labor laws by automatically recording work hours, breaks, and overtime. It maintains accurate logs and audit trails for every employee, making it easy to verify attendance, manage leave, and prepare for audits or legal checks with confidence.

Can I use the time sheet apps on mobile devices for remote teams?

Of course, TimeCamp offers a mobile app that allows your team members to monitor time on the go. It's perfect for the remote work environment, hybrid teams, and small teams who need to track time for timesheet compliance.

How does TimeCamp’s timesheet tool handle multiple time zones or locations?

TimeCamp is a universal timesheet app that works well in all countries on all continents. You can set different billable rates and currencies, and track time no matter where you are with the mobile app. All time tracking data syncs across multiple time zones and locations.

What integrations are available in the timesheet application (e.g., with project management tools)?

TimeCamp offers numerous integrations with the most popular tools, including project management software (Asana, ClickUp), collaboration tools (Google Docs, Slack), accounting software (QuickBooks Time, QuickBooks Online, and Xero), and many more.

What features does TimeCamp’s timesheet software offer for tracking work hours?

Key features that can be helpful in tracking work hours include:

  • Automated time tracking for employee hours, including clock-ins/clock-outs, idle time, and breaks

  • Manual entry of timesheet data

  • Completely customizable reports

  • Rich time data and real-time insights into project progress

  • GPS tracking with geofencing for on-site teams

  • A suite of built-in tools and integrations with other tools necessary for running a business smoothly.

What’s the difference between TimeCamp’s time tracking and the timesheets app?

The main difference between traditional timesheet apps and TimeCamp is that our time tracking software is fully automated and offers a set of tools that allow you to run your company efficiently. TimeCamp allows you to track time in different ways: online, with desktop app, mobile app, and browser extensions. It offers features necessary to organize and manage projects and track progress to them.

It also helps in scheduling workflow so there are no bottlenecks and work goes as planned. What's more, you get all timesheet data necessary for audits and labor compliance with the FLSA regulations.

Is TimeCamp a good choice for companies looking for an employee timesheet app free of charge?

TimeCamp is an indispensable tool for all types of companies—small businesses, large enterprises, and even freelancers who need a free version of a timesheet app. Our free plan offers unlimited projects and unlimited users.

And if you'd like to have additional features, you can sign up for one of the paid plans at a reasonable price—pricing starts as low as $2.99/moth/user (billed annually).

Get to love timesheets with TimeCamp - sign up today - free forever!