8 Best PTO Tracking Software in 2025: Reviews & Pricing

A recent study published by Solitared.com shows that a whopping 47% of Americans were leaving some PTO on the table in 2024. Oregon, Hawaii, Massachusetts, and Maryland are leaders in this ranking with over five days (on average) of unused paid time off.

When employees do file their time off requests, it happens for multiple reasons. The most common ones are as follows:

1. Travel (almost 52% of answers)

2. Sick leave (49.55%)

3. Relaxing (41.93%)

4. Health-related appointments (39.19%)

If you are an employer, you surely want to make sure you manage employee leaves effectively. And while time off management can be done manually, it’s not the most effective way of tracking PTO. With good PTO management software, you can track time off requests with just a few clicks. Your employees can easily file leave requests, and you have access to all of them in one, easily manageable place (which is true concerning even last-minute requests).

Obviously, there are many tools you can use, especially the HR ones. And while some of them are really good, there are also typically time-tracking platforms you can use to manage employee time in an efficient manner. We’ve gathered eight such tools. We hope our comparison will help you make an informed decision on how to automate PTO requests in your company.

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Key Features of the Best PTO Trackers in 2025

If you’re looking for a good PTO tracking software, make sure you have access to those features:

• Easy time off requests and approvals: A good PTO tracking tool will enable your employees to easily submit vacation, sick leave, or other requests, while managers will have the option to review and approve them in one convenient system.

• Customizable policies and reporting: Your PTO tracker should contain your PTO policy (keep in mind to define company-specific time-off rules) and generate detailed reports to track absences, ensure compliance, and spot attendance trends.

• Payroll integration: Choose a tool that will enable you to export leave data directly into your payroll system. This way, you can ensure accurate calculations (especially concerning accrued vacation time), reduce errors, and achieve significant time savings for both HR and finance teams.

• An analytics module: PTO tracking is also important from the analytics perspective. You need data to evaluate project timelines, budgets, and workload distribution while keeping employee well-being in mind.

• Cross-platform accessibility: Lastly, pick a tool that enables you to manage time off anytime (via desktop or mobile devices). This way, both employees and managers get the convenience they need to accept and request time off.

Best Employee PTO Trackers in 2025, Compared

Tool	Best for programs to track working hours	User ranking (Capterra reviews)	Pricing (cheapest paid plan)
TimeCamp	All-in-one time & employee activity tracking	4.7 (589)	Free plan available; paid plans starting at $2.99 per user/month
Vacation Tracker	General PTO tracking	4.4 (117)	Starting at $1 per user/month
Connecteam	Employee management	4.6 (4439)	Starting at $29 per user/month
Buddy Punch	Employee time clock software	4.8 (1102)	Starting at $4.49 per user/month
BambooHR	HR processes management	4.4 (3067)	No publicly available pricing
Day Off	Simple PTO tracking software	4.7 (90)	Free version available; paid plans starting at $2 per employee/month
Factorial	Business management software	4.4 (306)	Starting at $8 per user/month
UKG Pro	HR & workforce management	4.2 (680)	No publicly available pricing

TimeCamp

TimeCamp is an all-in-one time-tracking and employee monitoring software that can be used to track PTO, vacation days, sick leaves, overtime, and attendance.

How TimeCamp Works

Our platform offers time off tracking in addition to many employee management features. With our platform, you can easily manage vacations, sick days, and other absences in a simple and transparent manner. Employees can submit time-off requests directly through the platform, and managers can approve (or decline) them with just a few clicks. Everything happens in one centralized system, which eliminates back-and-forth communication and reduces the risk of potential errors or misunderstandings. With customizable PTO policies, your company can implement and share specific rules for vacation days, sick leave, or other absences, thus ensuring that everyone is on the same page.

Additionally, TimeCamp provides you with detailed reports and analytics features that give managers clear visibility into attendance patterns and scheduling. You can export PTO data directly to your payroll system if needed. Our system also helps your company plan ahead by showing how absences may impact projects and workloads. TimeCamp ensures both employees and managers can manage PTO effortlessly, wherever they are.

TimeCamp Pros

• All-in-one employee management solution with many useful features

• One convenient app for both employees and managers

• Clear visibility into employee schedules

TimeCamp Cons

• Overall, TimeCamp can feel a little overwhelming at first

• TimeCamp has been designed mostly with medium and large organizations in mind.

TimeCamp Pricing

TimeCamp offers a free plan; however, it doesn’t offer time off management. To benefit from this option, you should opt for one of the paid plans that start at just $2.99 per user/month.

Free

$

0.00

billed annually

Free plan includes all the essentials (accurate time tracking, unlimited projects, desktop, and mobile apps, idle time detection, and many more).

Starter

$

2.99

billed annually

Starter plan includes unlimited tasks, excel reports export, attendance, time-off, overtime tracking.

Premium

$

4.99

billed annually

Premium plan includes one integration, billable time, budget and estimates, apps and websites tracking, project archiving, and more.

Ultimate

$

7.99

billed annually

Ultimate plan includes unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more.

Enterprise

$

11.99

billed annually

Enterprise Plan, designed for companies with 50+ employees, includes priority support with SLA, self-hosted and private cloud instances, custom integrations, and more.

Top TimeCamp Integrations

TimeCamp can be integrated with over 100 different tools, including project management tools, helpdesk software, collaboration tools, CRMs, and more. Some of our top integrations:

• Asana

• ClickUp

• Monday.com

• Notion

• Quickbooks

• Xero

• Google Calendar and more

Available For

TimeCamp is available for all the devices you need in your business:

• Desktop (Windows, macOS, and Linux)

• Mobile (Android, iOS)

• Plugins (Chrome, Edge)

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Vacation Tracker

Vacation Tracker is one of the strictly employee PTO tracking software. Apart from PTO tracking, it doesn’t offer much.

How Vacation Tracker Works

Vacation Tracker is an efficient solution for both employees and managers. Employees can easily submit leave requests, which go through a smooth approval process based on customized leave policies. Managers can set rules such as notice periods, blackout dates, and leave duration limits to ensure the team stays productive. With features like entitlement by role, probation period settings, and seniority-based allowances, the system adapts to each organization’s unique policies, helping avoid confusion and ensuring fairness for everyone.

What’s more is that Vacation Tracker offers smart scheduling and location control (which is useful for international or remote companies), so teams across different offices or regions stay aligned. Managers can monitor who’s away at a glance, control the maximum users away at the same time, and receive automated reports and alerts to anticipate staffing gaps. There are also advanced add-ons, such as visibility management and team-based entitlements, that give leaders even more control.

Vacation Tracker Pros

• User-friendly interface

• Automated reports

• Very affordable Core plan

Vacation Tracker Cons

• Users say some options could be more customizable

• You can’t take half an hour off

• Some users report occasional glitches on Windows computers

Vacation Tracker Pricing

Vacation Tracker offers only two paid plans: Core ($1 per user/month) and Complete ($3 per user/month). There is also an Enterprise plan, but it doesn’t offer publicly available pricing.

Top Vacation Tracker Integrations

Vacation Tracker can only be integrated with Slack, Microsoft Teams, and Google Workspace (including Google Calendar).

Available For

Vacation Tracker is available as a web app and a mobile app (for iOS and Android).

Connecteam

Connecteam is an all-in-one team management tool, primarily for remote teams. It’s made of three main functionalities: Communication, Operations, and HR.

How Connecteam Works

PTO tracker is one of the features available in Connecteam. With this tool, employees can submit requests directly from their phones, while managers receive instant notifications to approve or reject them almost immediately. Every action is automatically recorded, PTO balances are updated in real time, and employees have full visibility into their balance history and past requests. Managers can also see who’s away, receive conflict alerts, and make informed decisions with real-time insights.

Also, Connecteam helps businesses stay compliant and organized with customizable policies. Companies can create their own rules or use ready-made templates for different types of absences, tailored by state, role, or employment type. There are additional features, such as:

• Accrual tracking

• Carryovers

• And maximum limits

You can also sync Connecteam with your schedules and payroll timesheets. As a result, you have a complete time and attendance ecosystem for your company. It’s a good option for both small businesses and larger teams that need advanced compliance.

Connecteam Pros

• Complete HR solution for your business

• Easy to use

• Helpful support team

Connecteam Cons

• Users say it can feel overwhelming at first

• Not all features are available in the mobile app

• Too many pop-ups in the system

Connecteam Pricing

Connecteam has four pricing plans:

1. Basic ($29/month for the first 30 users)

2. Advanced ($49/month for the first 30 users)

3. Expert ($99/month for the first 30 users)

4. Enterprise (on-demand)

Top Connecteam Integrations

Connecteam can be integrated with nine tools, including Quickbooks, Xero, Zapier, Wix, and PrismHR.

Available For

Connect team is available as a web app and a mobile app (for Android and iOS).

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Buddy Punch

Buddy Punch is an all-in-one workforce management tool that enables you to track employee hours and attendance, build schedules, manage PTO, and run payroll from a single platform.

How Buddy Punch Works

Buddy Punch’s PTO feature enables you to set up and automate all aspects of paid time off management. Employers can create different types of leave policies, including vacation, sick, holiday, and personal time, along with some additional custom options. Accrual rules can be configured to match company policies, whether employees earn PTO by pay period, hours worked, or annually. The software automatically calculates and updates PTO balances, so there’s no need for manual tracking. Employees can submit time off requests through the platform, and managers review and approve them, with approved time off automatically visible in timesheets.

Moreover, Buddy Punch offers guardrails such as blackout dates, maximum accrual limits, and prevention of requests when balances are insufficient. Both employees and administrators can view PTO balances at any time. The system also provides summary reports that show available balances, carryover amounts, and time off taken over specific periods. Additional features include the option to add holidays to calendars, automate approvals, and sync with payroll.

Buddy Punch Pros

• Many tasks can be fully automated

• Integration with payroll

• Easy-to-use summary reports

Buddy Punch Cons

• The mobile app lacks some of the features

• Holiday calendars need to be added manually

• Employees need to be trained on how to add PTO requests

Buddy Punch Pricing

There are three paid plans:

1. Starter ($4.49 per user/month)

2. Pro ($5.99 per user/month)

3. Enterprise ($10.99 per user/month)

There is also a $19 base fee per month.

Top Buddy Punch Integrations

Buddy Punch can be integrated with payroll and workforce management tools, including:

• Quickbooks

• ADP

• PayPlus

• Workday

• Zapier

Available For

Buddy Punch is available as a web app, a ChromeOS app, a mobile app (for Android and iOS), and as a Windows timer app.

BambooHR

BambooHR is your complete HR software that enables you to manage employees, payroll, benefits, and hiring. For businesses also looking to optimize productivity, these top free and easy-to-use timer apps for Windows can help track time and improve efficiency.

How BambooHR Works

BambooHR’s PTO management feature streamlines the process of requesting, approving, and tracking time off. Employees can submit requests for vacation, sick leave, parental leave, or other absences through the platform or mobile app, while managers receive notifications to approve or deny them. The Who’s Out calendar provides you with a clear view of upcoming and current absences to help you plan staffing and schedules. Employees also have access to a time-off calculator, which shows real-time balances and accruals, eliminating the need for the HR team to answer routine questions.

The system supports unlimited custom policies, allowing organizations to create rules that fit specific roles, departments, or locations. Accruals can be tailored to different employment types, and blackout dates or unique leave types can be defined as needed. Thanks to BambooHR’s reporting tools, you get clear insights into usage trends, potential burnout risks, and the overall effectiveness of your time-off policies.

BambooHR Pros

• Simple time off calendar

• Built-in time off calculator

• Custom PTO policies

BambooHR Cons

• Limited integration capabilities

• The app could use more advanced features

• Custom reports can require additional work

BambooHR Pricing

BambooHR doesn’t share pricing details on its website. If you are interested in this tool, you need to reach out and ask for pricing information.

Top BambooHR Integrations

BambooHR can be integrated with payroll, performance, time tracking, online learning, and benefits software. The app has its own Integrations Marketplace, where you can find and install the needed integration. Some of the available integrations include Quickbooks, Xero, Slack, and Checkr.

Available For

BambooHR is available as a web app and a mobile app (for iOS and Android).

Day Off

Day Off is a simple and free PTO tracking software, vacations, and absence management.

How Day Off Works

Day Off allows HR managers to set up different leave types, such as vacation or sick time, and keep accurate records of employee balances. Requests go through a configurable approval process that can be tailored to your company’s workflow. Employees and managers receive notifications when requests are submitted, approved, or when important announcements are shared, ensuring smooth communication throughout the process.

The system supports creating sub-teams with unique policies, balances, and working days, making it adaptable for organizations with diverse scheduling needs. Day Off also provides detailed reports to give managers a clear overview of leave usage across the company.

Day Off Pros

• A free plan for up to 10 employees

• AICPA, SOC 2 Type II, and SOC 3 Type II certified

• Backup and disaster recovery available

Day Off Cons

• Time zone management issues

• Limited customer support available

• Occasional errors in scheduling

Day Off Pricing

Day Off comes with only one paid plan called Pro. It costs just $2 per user/month.

Top Day Off Integrations

Day Off can be integrated with Google Calendar, Outlook Calendar, Slack, and MS Teams.

Available For

Day Off can be used as a web app and a mobile app (for iOS and Android).

Factorial

Similarly to BambooHR, Factorial is a comprehensive employee and talent management software that tracks time and attendance, helps you control finance, and streamlines payroll.

How Factorial Works

With Factorial’s PTO feature, you can automate time off management to give both managers and employees full visibility into absences. Employees can request time off by selecting dates, reasons, and even attaching documents. Requests are routed through customizable approval workflows, and managers receive notifications for quick action. There is also a team-wide time off calendar that provides a complete overview of upcoming absences, which helps you prevent overlaps.

The system also allows companies to build tailored PTO policies based on factors like location, contract type, or role. You can set accrual rules, carryover limits, and blackout periods to control when time off can be used. All approved absences are tracked automatically and can be exported to payroll for accuracy.

Factorial Pros

• Intuitive interface

• Many useful features

• Occasional bugs and glitches

Factorial Cons

• Lack of native integrations

• Long response times from the support team

• Users report that some features feel overwhelming

Factorial Pricing

Factorial starts at $8 per month, per user but each client gets a tailored quote. Contact the platform’s team for details.

Top Factorial Integrations

Just like BambooHR, Factorial has its own Marketplace. You can integrate it with IT, benefits, talent, recruitment, payroll, and travel software. Top integrations include:

• Gmail

• Zapier

• LinkedIn

• Payflow

• Microsoft Dynamics

Available For

Factorial is available as a web app and a mobile app (for iOS and Android).

UKG Pro

UKG is a comprehensive platform for people management processes.

How UKG Pro Works

UKG Pro combines HR, payroll, talent, and workforce operations. This platform enables you to store and manage all employee data, automate routine HR tasks, and provide self-service access for employees to view information and complete tasks from any device. The platform supports payroll processing with real-time insights, time and attendance tracking to ensure compliance with labor rules, and scheduling tools that balance coverage needs with employee flexibility.

Additionally, UKG Pro includes tools for talent management, workforce planning, compliance, and analytics. Businesses can create custom PTO and work policies, track staffing needs, and use AI-powered reporting. The system also emphasizes communication and collaboration by connecting employees across the whole organization.

UKG Pro Pros

• Easy to use

• Helpful support team

• Well-designed user interface

UKG Pro Cons

• Limited functionality outside of the US

• Occasional issues with login and access

• Limited profile customization

UKG Pro Pricing

UKG Pro doesn’t share pricing details on its website.

Top UKG Pro Integrations

UKG Pro doesn’t share any information on available integrations on its website.

Available For

UKG Pro is available as a web app and a mobile app (for iOS and Android).

How To Choose The Best PTO Tracking Software

When choosing the best PTO tracking software for your business, look for a tool that makes time-off requests and approvals simple for employees while giving managers an easy way to review and approve them. Your PTO tracker should allow you to customize policies to reflect your company’s specific rules and generate detailed reports to monitor absences, ensure compliance, and spot attendance trends. Integration with payroll is also essential, as it allows you to keep leave data updated, reduce errors, and save time on calculations for accrued vacation or sick days.

If you need an all-in-one platform for time and activity tracking, choose TimeCamp. If you’re looking for a simple and affordable PTO tracker, Vacation Tracker might be a good option. If you want a full HR solution with compliance and real-time updates, Connecteam will likely meet your needs. And for automated PTO and payroll integration, choose Buddy Punch.

Wrapping Up: Make The Most of PTO and Leave Requests With TimeCamp

Are you looking for a tool that will help you streamline PTO tracking in your business? We invite you to give TimeCamp a try. Our platform offers much more than just an employee PTO tracker. We have features for time tracking, employee activity, and productivity monitoring. With TimeCamp, you can optimize processes and workflows to make the most of every workday.

Our pricing plans are tailored to both small and large organizations. There is also a rich free plan that you can use if you’re after just basic functions. You can start today for free, just click the button below, and we’ll take it from there!

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Ola Rybacka Product Marketer and Content Specialist at TimeCamp. Remote worker advocate; has been working from home for 10+ years so far. Knows TimeCamp far and wide and does her best to translate the technical jargon into reader-friendly English to help users gain better understanding of our time tracker. Feels best in writing, but is also open for creating short video explainers. Privately, passionate about any form of Japanese culture and has been learning 日本語 for 4 years so far to devour animes and mangas in their native language.

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