13 Best Time Tracking Software for Architects

  • Kate Borucka
  • September 29, 2022
  • 10 min read

Project management software for architects can be a great enhancement in the work of every creator. Their job is difficult, challenging, often complicated, and includes lots of numbers. Especially when it comes to financial aspects, calculating a budget, and estimating the time necessary for executing a project.

Plenty of automatic time tracking software is available for various industries and professionals, but architects tend to be omitted. Their work is tremendously important. If it wasn’t for them, we would still live in miserable sheds and walk on muddy roads. And it’s important to remember about architects to help them improve how they work.

Here’s a short guide to project management software tools for architects.

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What Is Project Management Software for Architects?

Architects need a healthy combination of software and manual work that can bring more efficiency into their profession.

And architecture project management software helps to improve and optimize the entire process for architectural projects. Beginning from planning and designing to tracking the whole lifecycle of a project with attention to all the details. It’s also a great solution to digitizing data and documentation for easier work management.

Project management software for architects can be used by project managers, architecture firms, engineering firms, and self-employed architects.

Why Use a Project Management Software for Architects?

Project management software for architects’ main purpose is to make work easier. It may contain different features, combine modules of various types, and target different needs.

And these can greatly improve work by providing you with everything you need for better task management as an architect:

  • Integrated system for all your projects with all important data about your work in one place

  • Better scheduling for projects deadlines and people’s work

  • Accurate client billing with tracking billable rates

  • Higher productivity—the right app will eliminate tedious, repetitive activities

  • Better project management—resource planning and allocation, precise forecasting, and budgeting

  • Collaborating with construction app developers can further enhance project efficiency by integrating customized solutions tailored to architectural needs

Which Software With Time Tracking Is Best for Project Management?

When you’re an architect, you need to consider many different factors when choosing the right project management software.

Depending on your business needs and preferences, there are different architect software comparison criteria. Here’s what it’s worth looking for:

  • Ease of use: your work as an architect is already demanding and it’s best to keep things simple. A steep learning curve in a new software means you’ll need to dedicate more time to learning how to use it rather than actually using it.

  • Necessary features: look for features that correspond to your business needs

  • Collaboration features: as an architect, you may find it helpful to share information about the progress of work with clients and other team members

  • Integrations: connecting the architecture project management software with your favorite tools will enhance and streamline workflow

To help you find the right tool, we’ve prepared a list of the best project management software for architects.

1. TimeCamp

Tracking billable rates and project progress

TimeCamp App

TimeCamp is an intuitive, user-friendly time tracking software for architects who are too busy to manually collect all the reports and manage projects. The tool optimizes and automates work, and helps to keep track of all activities.

Also, you can easily report back on the project’s progress to the client thanks to extensive database information.

Main features:

  • TimeCamp is a time recording software that tracks all your activities, no matter what they are—designing a new building, gathering information necessary for reports or delegating tasks to co-workers

  • You can create multiple projects, split them into smaller tasks or create individual tasks not depending on any project

  • Invoicing feature makes it possible to create invoices based on reports and send them to your clients right away

  • TimeCamp gathers all data in one place and gives you detailed reports on your work, your project’s stages, budget, and other numbers which you may find necessary

  • The software also works as a project management tool to enhance the communication and cooperation between you, the clients, and other engineers engaged in the project

  • An extensive list of integrations helps you operate between different apps and software to smoothen your work

  • A mobile app allows tracking time even when you are on the construction site or in the field without internet access. The app will automatically synchronize all the information after you regain the connection.

    Pricing

    • Free – a free plan of TimeCamp for unlimited users includes all the essentials – accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more,
    • Starter$2.99 per user per month, including unlimited tasks, excel reports export, attendance, time-off, overtime tracking (billed annually)
    • Premium $4.99 per user per month, including one integrations, billable time, budget & estimates, apps & websites tracking, project archiving, and more (billed annually),
    • Ultimate $7.99 per user per month, including unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more (billed annually)

    Enterprise – custom pricing; contact sales team for more details

     

    👉 Read more about construction time tracking software.

Get the best time tracking software for architects - sign up for TimeCamp!

2. Hubstaff

Basic project management with location tracking

hubstaff-screen

Hubstaff is a simple and handy project management software most suitable for architectural firms that need to replace messy excel spreadsheets with minimalistic timesheets. It’s also helpful in team collaboration as it offers team management features.

Hubstaff has a friendly user interface and is easy to use. And since it’s available for mobile devices and has location tracking capabilities, you can use it as an onsite work management app.

Main features:

  • Location monitoring—tracking through GPS, web-based reports

  • Online timesheets

  • Team dashboard

  • Reporting

  • Scheduling with employee attendance tracker and staff scheduler

  • Invoicing

  • Setting up pay rates once for each member of a team or project, so payments are automatically sent based on hours worked during that pay period

  • Numerous integrations with other tools and platforms

Pricing: Hubstaff offers a free 14-day trial. The free version is available with basic features. Pricing starts at $7 per user per month.

 3. TallyPro 

Simple timesheet management with basic reporting

TallyPro website

TallyPro is a suitable project management software for architects with basic project tracking features. It lets you organize all your projects, report on the work progress, and improve financial planning.

TallyPro also allows you to manage all resources and control every aspect of the project, as well as analyze staff performance and report back to your clients.

Main features:

  • Billable and non-billable categories for projects

  • Web-based platform easily accessible from anywhere

  • Integrated billing with auto-generated invoices

  • Automatic data recording

  • Resource planning and performance analysis

  • Has all your data encrypted and backed-up

Pricing: TallyPro is free for a single user. Business Plan is £20 per employee per month, and Enterprise Plan has custom pricing.

4. SQUAVA

Timesheet management with integrated time tracking capabilities

squava

SQUAVA is a timesheet management software for architects and professional services firms. The tool offers basic built-in project management features. It’s a unified system of tracking time, budget, and progress of projects.

Also, SQUAVA is fantastic for checking on your backlog. The tool enables you to monitor the current state of the required resources and easily plan future work.

Main features:

  • Tracking time with rich timesheets and reports

  • Flexible billing based on time and materials, lump sum, or cost plus fixed fee contracts, or a combination of them

  • Backlog reports available in real-time for balancing the workload

  • Budgeting with cost tracking

  • Automatic invoicing

  • Record of bank transactions and financial management features

Pricing: SQUAVA has one pricing plan – The Only Plan – $40 per month per user.

5. Monograph

Simple task and project management software for architects

monograph

Monograph is an architectural project manager software designed specifically for architects. It’s a simple and intuitive tool that helps to organize work and streamline complex processes.

With Monograph, you can plan and manage projects, track time, and report on work. It’s straightforward software for architects built by architects.

Main features:

  • Project planner with resource and budget allocation

  • Project management features with Gantt Charts

  • Resource management

  • Tracking time and timesheet management

  • Invoicing

  • Ability to log expenses

  • Reporting with visualization

Pricing: You can choose to pay a flat rate—$45/user/month or $480/user/year ($40/user/month).

6. Bill4Time

Tracking time and expenses for architects

bill4time

Bill4Time is a great software for architects who need to manage and track their budget. It helps to control all the financial aspects and ensure there are no mistakes. The app allows the team of your architects to stay on track but it also ensures smooth communication with your clients in terms of information exchange.

Thanks to the client portal, everybody always knows what’s happening. There’s no room for mistakes with such a powerful database.

Main features:

  • Time and expense tracking

  • Billable and non-billable hours tracking

  • Billing and invoicing feature

  • A wide variety of reports, including client summary, internal time, invoices, expenses, and more

  • Integrations with accounting software

  • Online payments and client portal to let your customers stay on track

  • Contact, project and document management to better track project progress

Pricing: You can choose from three plans—Time & Billing – $27 per user/month (billed annually); Legal Pro – $45 per user/month (billed annually); Legal Enterprise – $80 per user/month (billed annually).

7. BQE CORE

All-in-one project management architecture software

core

BQE CORE is the best project management software for architects who need a unified hub to manage work. It’s a solution that combines a variety of features that make it easy to deal with daily issues of an architecture firm, such as participating in developing the requirements the client wants, coordinating a team, designing, and administrating the contract with all its aspects. 

BQE CORE is a robust time management software that helps to plan and monitor the project lifecycle. It also provides deep insights with statistics and KPIs for better performance.

Main features:

  • Project management features: tracking and managing a budget, tracking profitability and project advancement, task and people management, project planning

  • Available as a web and mobile apps

  • Tracking time, timesheets, time cards, and

  • Multiple, customizable dashboards with a graphical interface

  • Time and expense tracking with billing and invoicing

  • Automated reporting and analytics with different metrics and values

  • Rich accounting and money management features

  • Billing, invoicing, and payment processing

  • Multi-level submittal and approval processes for time and expenses, budgets, estimates, vendor bills, and invoices

  • CRM tools for client management

Pricing: BQE CORE comprises different modules and the pricing depends on the options you choose.

8. TimeTrack

Web-based attendance tracking app for architecture project management

TimeTrack

TimeTrack is one of the best architectural project management software because it’s straightforward and doesn’t require additional onboarding. It has the basic features that allow you and your team to record working time and improve all processes related to planning, designing, and evaluating projects’ profitability.

TimeTrack helps to eliminate tedious paperwork, manually fill up timesheets, and makes your team’s work fast and effective. It’s also a good resource allocation software for architects with attendance tracking features.

Main features:

  • Tracking time and progress for multiple projects

  • User rights: tracking time with numerous options on different levels (manager, leader, employees, etc.)

  • Synchronizes across different platforms: available for iOS and Android as well as for Microsoft platforms

  • Project evaluation with different filters

  • Adjustable timesheets

  • Attendance tracking with leave administration

Pricing: TimeTrack offers a free version with limited features. Upgrades start at $3.99. You can also buy an on-premise version. Features vary on the pricing plan.

9. Synergy

Simple business intelligence and digital project manager for architects

Synergy

Synergy is a cloud business and project management software used by architects and engineers. It’s precisely tailored to architects’ needs and that’s what makes it a perfect solution for this industry. It’s a tool packed with extensive and elaborate features.

Not only will Synergy help in delivering successful projects, but it will also give a boost to your entire business.

Main features:

  • Project Portal that allows you to keep track of all aspects of the project

  • Billable and non-billable time entries

  • Assigning rates and costs to projects, rate and costs calculator

  • Dashboard with important information in the real-time

  • Advanced accounting add-ons with financial planning help

  • Project collaboration for smooth work with other professional services firms

  • Real-time reporting with custom reports

Pricing: Synergy offers different pricing plans: Professional ($10 USD user/month); Business ($25 USD user/month); Enterprise ($44 USD user/month).

10. BigTime

Project management for architecture and engineering firms

BigTime is the best project management software with a simple user interface for firms with complex projects. It offers a set of digital tools architects can use to plan, track, and monitor projects and activities at the company.

Not only does BigTime help to manage architectural projects, but also makes it easy to run business processes.

Main features:

  • Resource management functionalities: scheduling, budgeting, skills matching, staff and utilization metrics, other team members’ capacities

  • Project planning features: estimates, due dates, project budget, project tasks, the ability to see real-time task completion against schedules

  • Visualization features with Gantt charts and task dependencies

  • Time and expense tracking

  • Timesheets with reviews and approvals

  • Integrations with other tools

Pricing: BigTime offers three prcing plans with different set of features – Express at $10 per month, Pro at $30 per month, and Premier at $40 per month

11. ProCore

Best project management software for construction projects

ProCore is the best architect software with money management features included. The tool can help architectural firms in managing projects at all stages, beginning from preconstruction to ad hoc project planning, financial management, and final project delivery.

ProCore PM software offers rich features and doesn’t have a steep learning curve. It’s easy to use and helps in replacing messy excel spreadsheets.

Main features:

  • Tender management

  • Document management lets you store and update project documents

  • Task management and project management tools allow you to give access to everyone involved in the project

  • ProCore offers professional estimation features with advanced and automated options

  • Reports with timesheets

  • Quality and safety risk insights, and issue coordination

  • Budgeting, forecasting, and financial planning help with billing and invoicing

Pricing: not provided by the vendor. Pricing depends on your business needs and the products you choose.

12. ArchiSnapper

The best reporting software for architecture firms

ArchiSnapper is a field report and punch list app for architects and contractors. Its main purpose is to bring you a unified hub for reporting and collaboration.

ArchiSnpper helps to automate work, optimizes processes, and lets you store all the information about projects in one place.

Main features:

  • Rich document management options: you can import existing files, capture photos, sketch and annotate, store drawings and documents, and organize all important items

  • Collaboration on the same project with all parties involved

  • Checklists and to-do lists help to create reporting and analytics

  • Gantt charts with task dependencies help plan and manage work

Pricing: $34/month per user for up to 25 users with all features. A 14-day free trial is available.

13. Mosaic

Project and resource management for architecture firms

Mosaic is a tool dedicated to architecture firms. It offers timesheets, planning features, and budgeting to help keep your projects on track. As a resource and people management aid, Mosaic keeps people engaged and ensures everyone in your company is treated equally.

Although it’s an easy-to-use tool with an intuitive design, it offers many useful functionalities.

Main features:

  • Visualization to track scope creep for your architectural project with work assignment, notes, and roadmap

  • Live timesheets to keep up with budget

  • Managing employee capacity and workload

  • Dashboards with real-time reports

  • Capacity hiring can help you better manage your people and build the right teams for each project

  • Integrations with third-party apps

Pricing: Mosaic has three pricing plans with different features—Team Plan at $9.99 per user per month, Business Plan at $14.99 per user per month, and Enterprise Plan with custom pricing.

Which Software for Architects Will You Choose?

Are you an architect? Which time tracking software do you use? Are your favorite project management tools on our list? Or maybe we missed it? Let us know in the comments!

Remember that not every architecture software is suitable for all businesses. You should look for one that corresponds to your company’s needs, has all the necessary features, and is flexible in use for your team. Choose smartly and stay productive!

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