Best / TOP / Free AI Project Management Tools in 2025: Top AI Tools Comparison

Project managers usually have their hands full. While there are many project management tools available to help streamline your work, managing multiple projects still requires significant effort. This is where AI project management tools come into play. As AI continues to transform various industries, it’s also reshaping how we approach project management—making tasks smarter, faster, and more efficient.

With those AI tools, you can:

• Streamline repetitive tasks (Automating manual tasks with AI is estimated to save over two hours per day for users!)

• Easily track project progress

• Simplify task scheduling

• Make the most of data analysis without the need to spend many hours on metrics and KPIs (key performance indicators)

Additionally, AI enhances decision-making by quickly analyzing large volumes of data to highlight anomalies, patterns, and trends. No wonder AI task management tools are on the rise. According to available data, this market will be worth over 5 billion dollars in 2027:

If you are a project manager, read on as we dig deeper into available AI project management tools that can help you significantly with many task management processes in your team.

Best Practices For Implementing AI in Project Management

Before we jump to the comparison of the selected AI project management tools, let’s have a look at some of the best practices that will allow you to make the most of AI in your project management endeavors:

Assess Your Readiness for AI Project Management Tools

First off, you need to assess organizational readiness before implementing AI tools in project management. Keep in mind that AI can support your work, but it will not replace you or your company’s structures. Only a company that’s ready to implement AI will be able to fully benefit from it.

Ensure The Quality And Security Of Your Data

Secondly, you need to esure the quality and security of the data used by your AI systems for effective project management. AI tools have access to many repositories and conversations featuring customer information (oftentimes, sensitive information). So, you should make sure there are proper security and access management measures in your business before you implement an AI project management tool.

Train Your Team to Use AI Project Management Tools Effectively

Provide adequate training for team members on how to use AI tools effectively. Don’t expect even experienced project managers to know how your tool works. Plan some training and workshops that will allow all the involved team members to get acquainted with the new tool in a comfortable setting.

What Makes The Best / TOP AI Project Management Software?

When it comes to AI project management tools, there are four main areas where they come in handy and can make a real difference in the way you work and manage tasks.

Automation	AI project management software should help you automate repetitive tasks (such as deadline reminders, task assignments, and tracking progress in real time) so that you can focus on the most important tasks and areas without unnecessary distractions.
Real-time insights	AI is capable of analyzing huge amounts of data in almost no time. Thanks to AI project management, you have access to real-time insights and suggestions that make progress tracking a breeze. Those insights also come in handy concerning resource allocation and task prioritization.
Risk management	Managing projects usually comes with many risks and challenges. You can leverage artificial intelligence to spot those sensitive areas and minimize risks related to your project. AI can help you identify potential risks and take corrective actions to mitigate them.
Cost savings	AI-powered tools offer features that help you save both time and money. Smart resource allocation can help you minimize unnecessary expenses and put your entire project’s budget to work.

 

On our list, you will find AI project management tools that check all the right boxes:

1. Are recommended by users (i.e., they have a high ranking in terms of user reviews; here, G2.com ratings are commonly referenced when reviewing project management tools)

2. Offer attractive pricing plans (the majority of the tools you will find below come with a free plan)

3. Are easy to use and set up

4. Work with different kinds of projects

5. Streamline team collaboration

We bet you will find at least one tool that works perfectly in your company, helps you save a lot of time, and facilitates daily work.

Top-Rated AI Project Management Tools In 2025, Compared

Tool	Best for	User ranking (G2)	Pricing
TimeCamp	Tracking work time and productivity	4.7	Free plan available
Taskade	AI-generated workflows and real-time team collaboration	4.5	Free plan available
FireFlies.ai	Taking notes, summarizing, and analyzing meetings	4.8	Free plan available
Asana	Managing complex projects	4.4	Free plan available
ClickUp	Project management across different teams	4.7	Free plan available
Fellow	Running effective meetings	4.7	Free plan available
Clockwise	Optimizing your calendar using AI	4.7	Free plan available
Jasper	Generating marketing and project management content	4.7	Starts at $39 per month

1. TimeCamp

Time tracking software with basic yet robust project management features. But it’s extremely helpful when it comes to time management and tracking your team’s productivity.

How Does TimeCamp Work?

TimeCamp’s AI time tracker takes the guesswork out of time tracking. Our AI algorithms analyze screenshots of your (or your team members’) screen activity and instantly match them with the tasks you’re working on to your projects. As a result, you can easily verify what part of the project your team is working on and how much time it takes them to complete tasks.

Thanks to this AI-powered feature, you don’t have to worry about manual data entry and have real-time access to every minute of your team’s work. As a project manager, all you need to do is simply review the task matches, approve them, and let the tracker do the rest.

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Free time tracking & easy attendance, project profitability analysis and precise billing.

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TimeCamp Pros

• Real-time insights on the project’s progress

• AI-powered tracking and data analysis

• Productivity monitoring

• Easy integrations with other project management tools

TimeCamp Cons

• It’s not a project management tool per se

• Designed rather for larger teams

• It can feel a little overwhelming at first

• Works better for more complex projects than personal ones

TimeCamp Pricing

TimeCamp comes with a free plan that enables you to track time on unlimited projects. If you need more advanced features, you need to go with one of the paid plans (they start at just $2.99 per user per month).

Free

$

0.00

billed annually

Free plan includes all the essentials (accurate time tracking, unlimited
projects, a time clock kiosk, desktop, and mobile apps, idle time
detection, and many more).

Starter

$

2.99

billed annually

Starter plan includes unlimited tasks, excel reports export, attendance,
time-off, overtime tracking.

Premium

$

4.99

billed annually

Premium plan includes one integration, billable time, budget and
estimates, apps and websites tracking, project archiving, and more.

Ultimate

$

7.99

billed annually

Ultimate plan includes unlimited integrations, billable rates, labor
costs, invoicing, timesheet approvals, custom user roles, and more.

Enterprise

$

11.99

billed annually

Enterprise Plan, designed for companies with 50+ employees, includes
priority support with SLA, self-hosted and private cloud instances,
custom integrations, and more.

TimeCamp Integrations

TimeCamp can be integrated with project management tools, help desk software, collaboration tools, CRMs, and even development tools (which is very handy if the development team is involved in your project).

Available For

TimeCamp is available as a web, desktop, and mobile app (for both Android and iOS users), although the main app with all the features available is the desktop one.

2. Taskade

Taskade is a straightforward task management tool that will help you create team outlines, checklists, and workflows.

How Does Taskade Work?

Taskade is an AI task manager. It’s one of the most impressive tools on our list. It uses AI to help you work faster and smarter by letting you create your own “team of AI assistants” that can help you plan projects, automate repetitive tasks, do research, and even chat with you to move things forward. Whether you’re working on a to-do list or mapping out a big project, Taskade’s AI features help you put your ideas to work.

Taskade Pros

• Many AI features (including chat)

• Helps with marketing projects

• Easy to use

• Visually appealing interface

Taskade Cons

• You need a paid plan to access AI features

• Takes some time to master

• Some integrations are missing

• Too many options for some users

Taskade Pricing

While the free plan is available, if you want to use Taskade’s AI features, you need to opt for one of the paid plans. They start at $10 per month.

Taskade Integrations

Taskade can be integrated with many tools, including Webflow, search engines (for scraping purposes), Calendly, social media, and many more tools.

Available For

Taskade is available for all major Internet browsers (plugins are available for Chrome, Firefox, and MS Edge), iOS, and Android.

3. FireFlies.ai

FireFlies helps you make the most of your meetings. This tool automates note taking and takes care of the meeting transcriptions.

How Does FireFlies.ai Work?

FireFlies.ai is an AI-fueled note-taking assistant that joins your meetings to automatically record, transcribe, and summarize what’s being said and by whom. Apart from taking notes, FireFlies also captures key action items and highlights crucial moments in the conversation. To make it more effective, you can integrate FireFlies.ai with your videoconference tools, including Zoom and Google Meet. With FireFlies.ai, you can easily review what was said, share insights with your team, and follow up on the discussed items.

FireFlies Pros

• It comes with a free plan

• Very easy to use

• The transcription feature is very useful

• It can be integrated with videoconference and collaboration tools

FireFlies Cons

• Some users report AI inaccuracy

• Meeting summary quality should be higher

• Sometimes, it misidentifies the speaker

FireFlies Pricing

The free plan comes with many useful features, including unlimited transcription. If you need additional features, such as additional integrations and 8,000 minutes of storage, you should apply for a paid plan (starting at $10 per month).

FireFlies Integrations

FireFlies.ai can be integrated with videoconferencing tools, collaboration software, digital calendars, CRMs, and dialers.

Available For

FireFlies.ai is available on both desktop (with a Chrome extension available) and mobile devices (for both iOS and Android devices).

4. Asana

Asana is one of the most popular enterprise work management platforms, and it is now fueled by AI capabilities.

Image source: https://asana.com/product

How Does Asana Work?

Asana is a popular project management tool known for its ease of use and user-friendly interface. Some time ago, Asana added AI capabilities to its task management tool. Those AI capabilities are designed to support you at work across the full project lifecycle, from intake to reporting. With Asana’s AI, you can automatically assign incoming requests, suggest timelines and resource allocation, identify potential risks, and generate summaries or project updates.

What’s especially interesting is that your team can build and deploy AI agents using a no-code interface to automate repetitive tasks and streamline workflows. As a result, you can reduce manual work by handling routine actions, while AI-driven insights help you with prioritization and real-time decision-making processes.

Asana Pros

• One of the most comprehensive project management tools tailored to many different sectors

• Easy to use

• Supports both team collaboration and task management

• Helps with resource management, automated workflows, reporting, and project management

Asana Cons

• Asana AI requires a paid plan

• Some users report an unintuitive dashboard

• Some users report custom fields are cumbersome to manage across different projects

Asana Pricing

Asana comes with a rich free plan, but it lacks AI capabilities. If you’re after AI support, you need to purchase at least the Starter plan, which is available at $10.99 per month.

Asana Integrations

Asana can be integrated with many different tools, including:

• Finance and HR

• IT and development

• Marketing and design

• Operations

• Product management

• Productivity (including TimeCamp)

Available For

Asana comes with a desktop app (for Mac and Windows), as well as a mobile app (for iOS and Android).

5. ClickUp

Similar to Asana, ClickUp is one of those all-in-one project management hubs that come with many features to streamline your work.

How Does ClickUp Work?

ClickUp is often favored for its customization options and lower pricing compared to other tools. This tool offers a wide range of tools to support project management, product development, and team collaboration within a single platform. It includes task management features, such as portfolios, Gantt charts, and board views, as well as development-focused tools, such as sprints, sprint reports, and backlog roadmaps.

If you are interested in AI capabilities, ClickUp has its own ClickUp Brain. When working with it, you can simply ask questions about tasks, docs, and team members to receive informed answers. The system automates communications (e.g., concerning progress updates and status reports) and includes a built-in AI writing assistant for drafting content, checking spelling, and generating quick replies.

ClickUp Pros

• Everything you need for project management within one tool

• A rich free plan

• Easy to use

• Dozens of available features

ClickUp Cons

• It may seem a little overwhelming, especially at first

• Some users experience problems with organizing ClickUp docs

• Limited mobile app

• Sometimes, it tends to work slow

ClickUp Pricing

ClickUp offers a rich free plan that provides users with 100MB of storage space, unlimited tasks, and unlimited access for free-plan members. Paid plans offer even more, and they start at $7.00 per month.

ClickUp Integrations

ClickUp can be integrated with over 1,000 different tools, including Slack, Zapier, Github, Hubspot, Dropbox, MS Outlook, Figma, Google Calendar, and many more.

Available For

ClickUp is available for Windows, Mac, Linux, iOS, and Android. It also offers Chrome and Outlook extensions.

6. Fellow

Similar to FireFlies.ai, Fellow is a note-taking and AI meeting assistant app.

How Does Fellow Work?

Fellow helps you manage tasks and organize your meetings. During meetings, Fellow’s AI note-taking assistant records, transcribes, and generates automated action items, while meeting statistics offer insights on talk time and participation. After meetings, Fellow uses AI-powered recaps and centralized recording libraries to ensure that key information is easily accessible. If needed, Fellow can also be integrated with tools such as Salesforce and Hubspot. Additionally, Fellows’ AI assistant can answer questions about past meetings by searching through transcripts (this feature is known as Ask Fellow Copilot).

Fellow Pros

• Supports 36 languages

• Easy access management

• Conversational AI meeting assistant

• AI support is available even in the free plan

Fellow Cons

• Only 5 meetings/recordings per user in the free plan

• Occasional bugs and inaccuracies in notes

• Some users report issues with multiple accounts

Fellow Pricing

Fellow offers a limited free plan. Paid plans start at $7.00.

Fellow Integrations

Fellow can be integrated with Google Meet, Zoom, MS Teams, Confluence, Notion, Salesforce, and Hubspot (the last two in the Enterprise plan).

Available For

Desktop and mobile apps are available for Mac, Windows, Android, iOS, and Chrome.

7. Clockwise

Clockwise is an AI-powered calendar assistant that helps you create more productive schedules.

How Does Clockwise Work?

Clockwise is an intelligent calendar that automates scheduling, sends invites, and adjusts your schedule in real time by moving flexible meetings (it also optimizes your schedule to free up blocks of uninterrupted time), holding time for routine tasks, and ensuring you have sufficient breaks. It also syncs your personal and work calendars, accounts for travel time, and color-codes your schedule for easy visualization. The AI adjusts dynamically to your preferences for meeting hours, work hours, and focus time to help you balance work and well-being.

Clockwise Pros

• Easy to use and easy to get used to

• Helps you find the time for all the meetings you need to attend

• Comes with a free plan

• Integrates with project management tools

Clockwise Cons

• Integrating with other calendars can require some effort

• Some users report that free users in your account cannot be removed (they need to remove themselves)

• It could be more beginner-friendly

Clockwise Pricing

The free plan comes with unlimited Clockwise scheduling links and can be enough for small teams. Paid plans start at $6.75 per month.

Clockwise Integrations

Clockwise can be integrated with Zoom, Google Meet, Asana, and Slack.

Available For

Clockwise offers free Firefox and Chrome extensions and works with Windows devices.

8. Jasper

Jasper.ai is an AI-powered tool that helps you with your marketing projects (including content creation).

How Does Jasper Work?

Jasper is the only tool on our list that’s strictly focused on marketing. With this tool, you can write documents for various marketing and branding purposes. Jasper provides editing and writing guidance tailored to marketing best practices, including prompts that enhance clarity and maintain brand consistency. It comes with over 80 marketing-specific apps to help you create written content and images that resonate with your audience.

And if you need help, Jasper offers a marketing-trained chat assistant that answers your questions and guides you on how to improve your writing.

Jasper Pros

• Specifically made for marketing

• 80+ apps to create content and images for your brand

• Works in 30+ languages

• Plagiarism-free content

Jasper Cons

• Some users report a steep learning curve

• Sometimes, finding the right template takes time

• Output is sometimes described as generic

• Some users report inconsistent performance

Jasper Pricing

Jasper does not offer a free plan (just a free trial). Pricing starts at $39 per user per month.

Jasper Integrations

Jasper can be integrated with many tools (primarily via API). Some of them include Webflow, Zapier, Surfer SEO, and Google tools.

Available For

Jasper can be accessed only via a web app that’s available from both desktop and mobile devices.

Wrapping Up: Use The Best Project Management Tools With AI Features

AI tools make your work easier and help you save a lot of time. If you’re struggling with task management processes, look for an AI project management tool that will help you streamline work and keep tabs on what’s going on with your projects.

Here at TimeCamp, we help you track work time and improve productivity. If you’d like to find out more about our platform, start today with a free plan!

Get to know where your time goes with TimeCamp!

Track time in projects and tasks, create reports, and bill your clients in just one tool.

Sign up for free

Sources:

https://www.businessinsider.com/ai-saving-sales-teams-hours-work-daily-survey-says-2024-1

https://g2.com

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Ola Rybacka Product Marketer and Content Specialist at TimeCamp. Remote worker advocate; has been working from home for 10+ years so far. Knows TimeCamp far and wide and does her best to translate the technical jargon into reader-friendly English to help users gain better understanding of our time tracker. Feels best in writing, but is also open for creating short video explainers. Privately, passionate about any form of Japanese culture and has been learning 日本語 for 4 years so far to devour animes and mangas in their native language.

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