Top / Free / Best Billable Hours Tracker in 2025: Reviews and Pricing

  • Kate Borucka
  • June 17, 2025
  • 11 min read
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The best billable hours tracker tools have become indispensable for freelancers, agency teams, and consultants who want to maximize productivity and ensure every minute is accounted for. By capturing every task—from client calls to project planning—these solutions help you avoid the guesswork of billing and eliminate revenue leakage.

In today’s fast-paced environment, investing in the right tracker not only streamlines your invoicing process but also offers insights into where your time is best spent. In this article, we’ll dive into the top billable hours trackers that can help you reclaim hours, optimize workflows, and better manage time.

Make your time count

TimeCamp ensures every task is tracked and billed correctly—no effort, no guesswork.

What Is The Best Way to Track Billable Hours?

Basically, you can track billable time in two ways. The first is by using the old-school (and quite outdated) spreadsheets. Be it Excel, templates, or tables. It all happens manually. This method is still preferred by many businesses (38% in the US) but it is inefficient and causes significant loss of money. (Factorial HR, 2023)

According to statistics by QuickBooks, 80% of employee timesheets require corrections because workers often forget to clock in or out and can’t accurately recall their hours (that’s also where a reliable time clock app can come in handy). (QuickBooks, 2024)

Or, you can implement a time tracking software that will not only help you track work hours and activities, but also billable time. Such software usually comes with a variety of useful features that help to bring your work into one place, replacing multiple apps and tools.

Using a billable hours tracker is the best method as it automates work, optimizes processes, and, as a result, saves money.

What Is the Best Billable Hours Tracker App?

TimeCamp has been on the market of time trackers since its early days (2010). And we know everything about it. But we also know that not every time tracking software will be suitable for tracking billable hours.

And of course, we recommend using TimeCamp (a little self-promotion here), but if you are curious what makes the best time tracking app to record billable time, here are the most important features to look for.

#1 Automatic time tracking

The main goal of billable hours tracking software is to eliminate paperwork and errors. Automated time tracking does that by capturing all work hours. And, top time tracking apps include built-in timers and also allow users to manually add or adjust time entries.

Real-time tracking is also important as it helps to monitor progress and adjust to changes effectively in a short time.

#2 Timesheet management

A good time tracking software should provide a comprehensive view of your work across daily, weekly, monthly, and yearly timelines with timesheets. Additional timesheet management features can also be helpful—approvals, manual entry, ability to edit entries or add notes, setting billable rates, or copying timesheets or time entries for recurring tasks.

#3 Project management tools

If you want to track billable hours to different tasks and projects, you’ll need a place where you can organize them all. A good time tracker will allow you to track time to multiple projects.

Team management of the best billable hours tracker features can also help to better arrange and plan tasks, workflow, and allocate resources efficiently.

#4 Reports and analytics

Reviewing your work patterns can lead to more informed and strategic business decisions. Hence, in the best billable hours tracker, look for reports that will allow you to analyze time spent on work for efficient time management.

Besides time reports and timesheets, it is a good idea to look for reports on performance, budget, expenses, and other financial aspects as these are necessary for accurate invoicing and payroll.

#5 Integrations and cross-platform availability

Time tracking software becomes significantly more valuable when it integrates smoothly with your existing applications—eliminating the tedious manual data transfers between disconnected systems.

You should also be able to track billable hours in various ways. Through smartphone apps, desktop software, or web-based platforms. Or with the use of extensions.

The Best Billable Hours Tracker in 2025, Compared!

To help you choose from all the options, we’ve gathered a list of the best time tracking software to record billable hours. Check which apps you can use to effectively track time and log work hours easily.

Billable hours tracker

Best for

User ranking

Pricing

TimeCamp

Users needing detailed project time tracking with automatic features

4.7/5 (Capterra)

4.7/5 (G2)

Free

Paid from $2.99/mo (paid annually)

Harvest

Simple, integrable time tracking

4.6/5 (Capterra)

4.3/5 (G2)

Free for individual freelancers. Pricing starts at $13.75 per seat/month

QuickBooks Time

Businesses already using QuickBooks for accounting who need integrated time tracking

4.7/5 (Capterra)

4.5/5 (G2)

Pricing starts at $20/user/month

Connecteam

A mobile workforce requiring an all-in-one employee management solution

4.6/5 (Capterra)
4.6/5 (G2)

Free with limited features. Pricing starts at $35/mo (with $0.6/month for each additional user)

Everhour

Tracking time to projects, planning and organizing team’s workflow

4.7/5 (Capterra)

4.7/5 (G2)

Free with limited features.

$10 per seat (minimum 5 seats)

Primetric

Agencies and consultancies that require resource management with time tracking

4.9/5 (Capterra)

4.9/5 (G2)

Custom pricing tailored to individual business needs

Gusto

Small to medium businesses needing an all-in-one HR solution with integrated time tracking

4.6/5 (Capterra)

4.6/5 (G2)

Pricing starts at $54/month + $7/month per person

1. TimeCamp

Best for teams and individuals needing detailed project time tracking with automatic features.

a collage of features offered by timecamp, best billable hours trackers

How does TimeCamp work?

TimeCamp is a free time tracking software that offers many robust features. It combines a time tracker with project and team management. That way, you can easily organize all your projects and team members (even with multiple projects and departments) and track time with no effort.

Fully automated, best billable hours tracker collects all the data on work hours and activities in neat timesheets and reports, so your workforce can focus on work that really matters instead of manually logging time.

Here are the key features useful for tracking billable hours:

  • Timesheet management: you get three types of views (daily, weekly graphical view, and monthly), can add time entries manually, edit them, add notes, set tasks as billable or non-billable, copy timesheets for recurring tasks, and approve timesheets.

  • Budgeting and billing: set costs, custom billable rates, automatic calculations of revenue and expenses, smart notifications with alerts when you’re exceeding the budget.

  • Automated invoicing based on timesheets.

  • Setting different billable rates.

  • Reports with all time tracking data on hours worked. You can export reports and share them with clients and stakeholders.

TimeCamp Pros

  • Unlimited projects and unlimited users in the free plan (and generous free tier with many features).

  • Offers all the features necessary for tracking billable time and managing payroll by gathering all your team and work data in one platform.

  • Non-intrusive background tracking that does all the admin work for you.

TimeCamp Cons

  • It may be too complicated if you’re looking for a basic time tracker.

Pricing

Free

$

0.00

billed annually

Free plan includes all the essentials (accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more).

Starter

$

2.99

billed annually

Starter plan includes unlimited tasks, excel reports export, attendance, time-off, overtime tracking.

Premium

$

4.99

billed annually

Premium plan includes one integration, billable time, budget and estimates, apps and websites tracking, project archiving, and more.

Ultimate

$

7.99

billed annually

Ultimate plan includes unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more.

Enterprise

$

11.99

billed annually

Enterprise Plan, designed for companies with 50+ employees, includes priority support with SLA, self-hosted and private cloud instances, custom integrations, and more.

Integrations

TimeCamp, the best billable hours tracker, easily integrates with other tools. You can also connect TimeCamp with payroll and accounting software such as Xero and QuickBooks. Or, you can choose from the built-in apps. For a more personalized experience, you can use the API.

Additionally, you can track time directly to every Google Calendar event and ensure that even client meetings and all activities from your daily agenda are included in your timesheet.

Available for

TimeCamp comes with a wide range of platforms—as a desktop app (Windows, Mac, and Linux), mobile apps (iOS and Android), online timer, and punch Kiosk. You can also use the best billable hours tracker’s browser extensions.

Stop leaving money on the table!

TimeCamp helps you capture every billable second and turn it into revenue effortlessly.

2. Harvest

Best for freelancers and small teams looking for simple, integrable time tracking with invoicing.

a collage of harvest features for billable hours billing

How does Harvest work?

Harvest is a simple time tracking app that allows you to log time easily and invoice your clients from one platform. It works in 3 easy steps: you log your work hours, view time entries in basic reports, and create invoices based on tracked time. Harvest works as a time log, basic task manager, and expense tracker.

Harvest is suitable for both individuals and small teams looking for a simple app: you can log your hours when working on various projects, log your expenses by capturing receipts, manage invoices and payments, and view real-time insights like time spent on projects, billable hours, and costs.

Harvest Pros

  • Easy-to-use with user-friendly interface.

  • Suitable for basic needs.

Harvest Cons

  • No detailed records of employee hours or advanced reporting features.

  • No advanced automatic time tracking; requires manual input. You can only use the timer in the browser window.

Pricing

Free for individual freelancers (with 2 projects), Pro at $13.75 per seat/month, and Premium at $17.50 per seat/month.

Integrations

Harvest easily connects with other apps (including all the popular software). And it includes built-in invoicing features that enable users to generate invoices directly from their tracked time.

Available for

Harvest is a cross-platform time tracking app and you can get it on the web, desktop (macOS and Windows), Android and iPhone.

3. QuickBooks Time

Best for businesses already using QuickBooks for accounting who need integrated time tracking.

How does QuickBooks work?

QuickBooks (previously TSheets) is an accounting software. It’s part of the QuickBooks products and integrates with its other tools. It offers a time tracker, but its greatest asset are all the functionalities related to bookkeeping.

These include manual and automatic time tracking, mobile app with GPS tracking with mileage tracking, clocking-in/out, billable and non-billable hours tracking, real-time reports, timesheets with approvals, overtime and break tracking, and client management.

There is also GPS for tracking mobile or field workers, and comprehensive scheduling and shift management tools.

QuickBooks Pros

  • Rich accounting and bookkeeping features.

  • Especially helpful for businesses such as law firms, HR and administration, financial companies, or others with high performing teams.

QuickBooks Cons

  • One of the most expensive time tracking apps.

  • Time tracking is not its primary focus; lacks depth for specialized needs. May not be the right choice if you want more advanced project management features.

Pricing

No free plan is available; only a 30-day free trial. You can choose from two modules: Track time with Time Premium at $20/month, or Time Elite at $40/month, and the Track time + run payroll at $85 or $130.

Integrations

QuickBooks Time integrates seamlessly with other QuickBooks products. Other than that, you can connect this time tracking app with the most popular accounting and payroll tools, for example, Paychex, Dapt, Procore, but also with Google Drive, Dropbox, OneDrive, or Power BI.

Available for

Desktop, mobile devices (Android and iOS), or as a web app.

4. Connecteam

Best for businesses with a mobile workforce requiring an all-in-one employee management solution.

How does Connecteam work?

Connecteam is an all-in-one app to manage, train, and communicate with employees. It connects all your workforce by providing a unified system that allows every project manager to schedule shifts, track time and attendance, create checklists employees need to follow, and better understand daily tasks.

It connects with multiple communication tools—company feed, chat, and direct phone calls to stay in touch with everyone. There’s also the option to create an engagement event for special days like birthdays.

Connecteam also lets you train employees with onboarding or professional training, with access to the necessary knowledge.

Connecteam Pros

  • Connecteam is a user-friendly mobile app with real-time updates and GPS tracking.

  • Strong integrations with payroll/HR tools and customizable workflows.

  • 24/7 support with desk help that works as a dedicated customer success manager.

Connecteam Cons

  • Time clock can be slow or glitchy with occasional bugs, requiring manual fixes.

  • There are also inconsistent notifications for shift updates or alerts.

  • Limited features in lower-tier plans.

Pricing

Free for up to 10 employees. Pricing starts at $ 35/month (with $0.6/month for each additional user); $29 when paid annually.

Integrations

Connects with tools like Zapier, QuickBooks, ADP, Gusto, Paychex, and Xero for payroll and HR automation. Supports API for custom integrations, allowing workflows like triggering actions based on form submissions or shift updates.

Available for

The platform is accessible via mobile apps, web, or a kiosk app for shared devices.

5. Everhour

Best for tracking time to projects, planning, and organizing team’s workflow. Great to use with other popular project management software.

How does Everhour work?

Everhour is a team management and time tracking app. It helps to organize and plan work for all team members on one platform and track billable time to projects as well as adding expenses. You can use it as a standalone app or integrate with other productivity tools for a streamlined workflow.

Everhour features allow you to create tasks, track billable and non-billable time, watch progress, set up a fixed fee or recurring budget, view team timers with the real-time progress, and visualize tracked time in team reporting. There are also simple timesheets with approvals, and ability to track team leave and holidays to avoid scheduling conflicts. And you can store important information, notes, or project details in documents.

Everhour Pros

  • Offers detailed reporting and resource planning features.

  • Supports invoicing and expense tracking.

  • Relevant price for great functionality and a helpful set of features.

Everhour Cons

  • You may need to connect it to other tools if you want a robust time tracking app with more advanced functionalities for project tracking or detailed time tracking data.

Pricing

Free time tracking is available with limited functionalities. Or you can subscribe to a Team plan at $10 per seat (minimum 5 seats).

Integrations

Everhour can be integrated with other popular project management tools such as Basecamp, Trello, Asana, ClickUp, or Jira. You can also connect it with other apps via Zapier.

Available for

Web, as a browser extension for Chrome, or an iPhone app. Everhour offers an app for optional screenshots, which you can download to your desktop (Windows and macOS).

6. Primetric

Best for agencies and consultancies that require resource management alongside time tracking.

How does Primetric work?

Primetric is an essential tool for enterprises and larger companies that need a specialized system for managing their workforce.

Primetric creates a coherent system for organizing work—you find who’s available and plan workflow accordingly, set estimates, and optimize project delivery phases. Then, you track people’s work with employee logs with billable time and adjust your project cycle based on time tracking data.

Real-time dynamic reports allow you to budget effectively and adjust to changes. Primetric also offers resource management with HR elements, where you can administer your team, contracts, cost rates, and other aspects of people management.

Primetric Pros

  • Advanced resource management and allocation tools.

  • Detailed analytics for project profitability and performance.

Primetric Cons

  • May be too specialized for businesses with general time tracking needs.

  • Pricing is not transparent and may require custom quotes.

Pricing

Primetric offers custom pricing based on your business needs.

Integrations

You can integrate Primetric with other time tracking, project management, and leave management apps.

Available for

Only as a web time tracking tool.

7. Gusto

Best for small to medium businesses needing an all-in-one HR solution with integrated time tracking.

How does Gusto work?

Gusto is one of the most popular online payroll and HR software used by small teams and medium-sized businesses. It can be especially helpful for industries such as healthcare, wellness, restaurants, field services, and all firms that operate on appointments, shifts, or hourly work schedules.

Gusto has everything needed for billing processes—unlimited payroll runs, local, state, and federal payroll tax filing, state tax registration in all 50 states, international contractor payments in 120+ countries, and time tracking. It is fully compliant with state and federal laws

There’s also hiring and onboarding, talent management, insights, and reporting.

Gusto Pros

  • Dedicated customer success manager to ensure successful implementation and ongoing use.

  • Combines payroll, HR, and time tracking in one platform.

Gusto Cons

  • Time tracking is a secondary feature; may lack advanced tracking options.

  • Can be expensive if only used for tracking hours worked.

Pricing

Gusto offers 3 pricing plans: Simple at $54/month + $7/month per person, Plus at $89/month + $13/mo per person, and Premium at $199/month + $24/month per person.

Integrations

Gusto integrates with numerous tools for accounting, onboarding, collaboration, IT, and many more.

Available for

Online and as a mobile app for iOS and Android.

Final Verdict: Choosing the Best Billable Hours Tracker for Maximum Profitability

Using the right tools with automated time tracking can help you achieve a better work-life balance by minimizing paperwork and modernizing your work environment.

Real-time work data collection through billable hours tracking software enhances the accuracy of billing. This ensures all numbers add up, your payroll has no errors, and you stay compliant with labor laws. As a result, your business is more accountable and reliable, which positively impacts profitability.

TimeCamp ensures precise billing by accurately recording and organizing all tracked time. So don’t waste any more minutes, try it for free and use this best billable hours tracker with no effort!

Ready to track every billable hour effortlessly?

Try TimeCamp and turn your time into profit with just a few clicks.

Sources:

https://factorialhr.com/blog/time-tracking-statistics/

https://quickbooks.intuit.com/time-tracking/resources/time-attendance-stats/

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1 Comment

  1. Acteamo
    June 23, 2025 at 09:22
    (Edit)

    Great blog, Kate! It’s super helpful to see a comparison of the top billable hours trackers in 2025. Tools like TimeCamp, Harvest, and QuickBooks Time are definitely popular picks.

    If anyone’s looking for an all-in-one tool with strong project and task management, team collaboration, and time tracking, I’d also recommend checking out Acteamo. It’s simple to use and great for freelancers and teams who want to keep track of billable hours without hassle.

    Thanks for the insights – time tracking has never been more important to stay profitable and productive!