What Is Clockify? Clockify Features, Pricing, and Alternatives

If you are looking for a free time-tracking tool that also offers timesheets, Clockify may be a good choice for you. Clockify offers basic time tracking with good reporting capabilities (the application has robust customization options for reports and dashboards). Even though Clockify offers paid subscriptions (billed monthly or annually), the essential features are available in the tool’s free plan. That’s including:

Unlimited time tracking
Kiosk function
Timesheets
Calendar
Idle detection
A mobile app and a desktop app

And more. Although Clockify doesn’t offer unlimited users for free, it still offers the flexibility and functionality most companies need to track productivity and each team’s time. Many users value this tool; Clockify reviews on G2 mention many advantages of this tool, with an average rating of 4.5.

Clockify logo (source: https://brand.cake.com/clockify/)

Clockify Overview – Everything You Need to Know

Clockify is a free time-tracking tool that allows you to work with unlimited projects, which makes it a good option for teams of different sizes. With Clockify, you can:

Track the progress of your projects
Track billable hours and rates
Track time and employee attendance
Plan and manage resources and your company’s capacity
Calculate payroll and employee costs

With this tool, you can track time via a timer, timesheet, or shared kiosk, while reporting features help you see where time is spent (your team members can enter hours manually if that’s what they prefer; however, Clockify comes with an auto tracker that tracks time even offline).

Additionally, Clockify offers some built-in features that help you with planning, budgeting, payroll, and attendance tracking. As a result, you can easily manage resources, monitor your team’s productivity, and analyze employee costs. You can think of this tool as a good balance between standard time tracking software and a project management tool.

Keep in mind, though, that Clockify’s interface is considered dated and clunky by users.

💡 Looking For a Flexible Time-Tracking Alternative?

If you’re looking for a good time-tracking tool, check out TimeCamp – a time-tracking tool that also provides you with detailed reporting, AI-powered analytics, billing and invoicing, and productivity and project performance insights for your team.

Automated time tracking for you and your team!

Try TimeCamp, monitor work hours, and improve your team's productivity.

How Does Clockify Work? Key Features of Clockify

Clockify Time-Tracking Feature

Time tracking is one of Clockify’s main features. It allows you to record work and break hours (a very useful option for restaurant or retail businesses) using a timer, timesheet, kiosk, or automatic tracking. Time can be logged in real time, entered manually, or tracked automatically across apps and websites. Time tracking works across multiple devices, including web, desktop, mobile, and tablets, and works offline with data syncing once you’re reconnected.

Users can audit and edit time entries, review logs for accuracy, and monitor any changes made. Timesheets can be submitted for approval, rejected, or retracted if necessary. Tracked time can be categorized by project, client, department, or other custom fields, and exported (e.g., for reporting purposes). According to some users, the task management features in Clockify are considered basic compared to competitors.

Additional features include setting time-tracking targets, Pomodoro intervals, and reminders for missed or excessive tracking. Additionally, administrators can enforce data completeness using required fields, prevent manual time edits with forced timers, and import bulk time entries if needed.

clockify time tracking feature screenshot

Clockify time tracking (source: https://brand.cake.com/clockify/)

Clockify Reporting and Analytics

Clockify provides you with several options when it comes to reporting and analytics. You can generate time, team, and expense reports to track productivity, monitor costs and billable hours, and track attendance, overtime, and scheduled vs. tracked hours (so-called assignments report).

Additionally, Clockify’s reports can be customized, filtered by project or date, and exported in various formats (Excel and PDF). Clockify also supports features, such as:

Report sharing
Decimal time formatting
Multiple currencies
Automated email delivery of summaries.

You also get access to dashboards, detailed weekly reports, and audit logs for tracking changes; all these features are designed to help you oversee your projects and make data-driven decisions.

Clockify reporting (source: https://brand.cake.com/clockify/)

Clockify Project and Team Management

Although Clockify is not your typical project management tool, it definitely can help you track project progress. First of all, you get access to a central calendar that gives you a clear, up-to-date view of your project timelines. With Clockify, you can organize and oversee every phase of your projects, from setup to analysis. Users can create projects and tasks, assign budgets and time estimates, and invite team members to collaborate. There is also a Manager role that allows you to control who can plan resource utilization.

Scheduling tools let you:

Plan shifts
Assign tasks
And manage team availability while keeping track of work capacity to avoid overtime.

Once work begins, you can track time on assignments, compare scheduled vs. actual hours, and forecast project completion based on those. Lastly, milestones and recurring schedules help you maintain the appropriate structure of your projects, while progress reports and cost tracking support your resource-utilization efforts.

Clockify dashboard (source: https://brand.cake.com/clockify/)

💡 Tip: When comparing time-tracking tools, look for a tool that offers automatic time tracking and advanced productivity monitoring, just like TimeCamp.

Who Should Use Clockify?

Clockify has been designed for three major groups of users:

Group of users	Users	Use cases
Office workers	Accountants	Timesheets and reporting features help you track billable hours, request time off, and labor costs
	Attorneys	Track time spent on your clients’ projects, streamline invoicing
	Agencies	Track time across all projects and clients, stay organized and productive
	Developers	Follow each project’s progress and invoice your clients easily
	Designers	Help your team track productivity, approve timesheets, and invoice your clients with ease
	Marketers	Monitor your clients’ budgets, use idle detection to improve productivity, and manage your team’s time
	Remote workers	Assign tasks to remote workers, follow their progress, and manage their time off (Users can request time off in Clockify, and admins can approve these requests)

Group of users	Users	Use cases
On-site workers	Call center consultants	Optimize staff scheduling and attendance tracking, measure time spent on every call
	Retail business employees	Analyze employee’s timesheets, edit hours manually if needed, and track their weekly activities
	Healthcare staff	Streamline scheduling and administration-related staff. Report your work and time spent with patients.
	Tutors and teachers	Schedule staff, organize replacements, track employee attendance, analyze time entries

Group of users	Users	Use cases
Field services	Cleaning staff	Optimize employee scheduling, stay informed about employee location, and invoice clients with ease
	Construction workers	Report time entries for payroll, track your employees’ location, manage time off requests
	Security team	See where your security workers are on a map, track their daily routes, and manage work-related expenses
	Public services	Set different cost rates for each employee, assign them to projects and tasks

Clockify Pricing Plans Explained

Clockify free plan features unlimited tracking through various methods such as a time tracker, timesheet, kiosk, auto tracker, and calendar. The plan also includes access to mobile and desktop apps, a Pomodoro timer, idle detection with reminders, and integrations with other tools for easy tracking. However, keep in mind that many users report that Clockify pricing becomes significant for larger teams as the costs can accumulate quickly when additional features are required.

If a free plan is not enough for you, you can choose one of the four paid plans (all costs billed annually):

Basic ($3.99 per seat/month)

Standard ($5.49 per seat/month)

Pro ($7.99 per seat/month)

Enterprise ($11.99 per seat/month)

Everything in the free plan plus:

Add time for others
Hide time & pages
Required fields
Bulk edit
Decimal format
Time audit
Customize export
Project templates
Historical rates
Import time

Everything in the Basic plan plus:

Time off
Invoicing
Approval
Lock time
Attendance & overtime
Targets & reminders
Manager role
Task rates
Rounding

Everything in the Standard plan plus:

Scheduling
Forecasting
Expenses
Labor cost & profit
Budget & estimates
Custom fields
Multiple currencies
User fields
Email reports

Everything in the Pro plan plus:

Single sign-on (SSO)
Custom subdomain
Control accounts
Audit log

For the most advanced users, there is also a Cake.com bundle ($12.99 per seat/month, billed annually), where, for one monthly fee, you get access to three different tools:

Clockify (time tracking)
Team communication (Pumble)
Project management (Plaky)

The free plan does not include advanced features like scheduling and expense tracking, which are available only in paid plans. As a result, teams needing comprehensive scheduling and time tracking solutions may find Clockify’s pricing higher than some competitors.

💡 Considering Cost Efficiency?

TimeCamp also offers a rich free plan that’s perfect for most small and medium-sized companies. Check out our pricing plans.

Clockify Integrations – What Apps Work With Clockify?

Clockify API is incredibly helpful for custom integrations. This tool can be integrated with project management and productivity tools to enable you to create a comprehensive productivity ecosystem, where everything is integrated and easily accessible. Integrating Clockify with other apps will give you a more comprehensive view of your projects and resources, which will facilitate your daily work and help you plan future projects in a more efficient manner.

Major Clockify integrations:

Jira
Asana
Trello
GitHub and GitLab
Monday.com
ClickUp
QuickBooks
Google Calendar
MS Outlook
Zendesk
Hubspot
Salesforce

Clockify does not support integration with third-party payroll providers like ADP or Gusto.

How to Use Clockify: Getting Started Guide

Step 1: Create a Clockify Account

First, you need to create a free account using Clockify sign in. You can use your own Clockify login or log in with your Google or Apple account. Once you do, you will receive an email with a verification code that you need to provide in order to finish the registration process.

Step 2: Configure Clockify Settings

As a Workspace Owner or Admin, you can configure the settings for your Workspace. To access the Workspace settings:

Click on the options button next to the Workspace name
Choose Workspace Settings from the dropdown
Go to Workspace settings > General tab

Here, you can configure:

Timesheets
Change the name of your Workspace
Set the billable rate and currency
Set week start (e.g., Sunday or Monday)
Control billable rates visibility
Set default billable projects
Group projects by client or other criteria
Project and task permissions

And more.

Step 3: Start Using Clockify Core Features

Once all the settings are ready, you can start using Clockify’s features. Now, you can go to Clockify log in and do several things:

Create a project: Go to the Projects page, click Create new project, enter a name, select or create a client, choose visibility (Public or Private), and click Create.
Manage clients: Go to the Clients page to add, edit, archive, or delete clients. Each project can belong to only one client, but clients can have multiple projects.
Edit projects: Admins and Owners can add and edit multiple tasks across several projects at once. All you need to do is select the projects you want to update, use the bulk edit screen to modify visibility, access, client, and tasks. You can also add new tasks to multiple projects or overwrite existing tasks.
Track progress: Lastly, you can assign tasks, set estimates and billable rates, and monitor status. You can also manage project access and set individual billing rates per user.

💡Clockify Alternative Worth Testing:

TimeCamp is one of the most user-friendly time-tracking tools out there.

Start today with a free version of TimeCamp

See how easy it can be to track projects and productivity!

Three Different Ways to Use Clockify

If you want to use Clockify, you have three different options. First of all, there’s the Clockify mobile app that’s available for both Android and iOS. If you prefer desktop access, you can go with a Clockify desktop app (for Windows, Mac, and Linux) or a web browser extension (available for Chrome, Firefox, and MS Edge). The mobile app mirrors the desktop experience, allowing time tracking and timesheet updates.

Clockify app download

Clockify vs. Competitors: Best Clockify Alternatives

If you are looking for a tool that will help you track time and project progress, you have several interesting options out there, including:

TimeCamp (one of the best automatic time-tracking software)
Harvest (interesting option if you need a tool that streamlines invoicing)
TogglTrack (a worthy alternative for small teams)
Hubstaff (great if you’re looking for workforce analytics)
And Everhour (good for teams using project management tools)

It’s also true that these tools are similar, so it’s a matter of your preference which one you should choose. We recommend comparing different tools and their basic features. This way, you can select an app that checks all the right boxes.

Clockify Customer Service And User Resources

Clockify support team is available 24/7 and can be reached via email, online form, instant chat, and telephone. Some users confirm that Clockify’s support team has a response time of under an hour for queries.

Clockify offers a help center with articles and video tutorials to assist users. Here, you will find many helpful articles and guides on all Clockify’s features, common questions, and troubleshooting tips.

If you need to contact Clockify’s customer service, you can send them an email, call them, or start an online chat via their website. There is also a built-in user forum where you can ask the Clockify community about different aspects of using this tool.

Frequently Asked Questions About Clockify

Is Clockify Free?

Yes, Clockify comes with extensive free plan. However, if you’re looking for more advanced features, you can choose one of the available paid plans (between $3.99 and $12.99 per seat/month, billed annually).

How Secure Is Clockify?

Clockify offers a number of security measures that keep your account protected. However, if you’re looking for full protection, you need to select the Enterprise plan that offers all the available security measures, including:

Single sign-on (SSO)
A custom subdomain for all Clockify users within your team
Two-factor authentication for all users

Can Clockify Be Used Offline?

Yes, Clockify tracks time even if you’re offline. Once you’re reconnected, it will sync the collected data with your account.

What Are The Best Alternatives to Clockify?

There are many tools out there, but if you’re looking for Clockify’s alternative, consider TimeCamp, Toggl Track, Harvest, Rescue Time, Timely, or Hubstaff.

Conclusion

Clockify is undoubtedly a good option for individual users (e.g., freelancers) and small and medium-sized teams. If you’re looking for a tool that offers many free options for time and project tracking, Clockify is one of the strongest contestants. However, there are other great tools out there, and you may want to do more research before selecting the one that’s the best fit for your business.

We invite you to take a look at TimeCamp. Just like Clockify, TimeCamp offers an extensive free plan. Our software facilitates your work and offer many useful features. You can start using TimeCamp even today for free. Just click the button below to begin!

Endless possibilities with best Clockify alternative

Try TimeCamp – an intuitive time tracking tool with more features, adanced reporting, and top-notch automation.

Sources:

https://clockify.me/

https://www.g2.com/products/clockify/reviews?source=search

Check out our other popular posts

Ola Rybacka Product Marketer and Content Specialist at TimeCamp. Remote worker advocate; has been working from home for 10+ years so far. Knows TimeCamp far and wide and does her best to translate the technical jargon into reader-friendly English to help users gain better understanding of our time tracker. Feels best in writing, but is also open for creating short video explainers. Privately, passionate about any form of Japanese culture and has been learning 日本語 for 4 years so far to devour animes and mangas in their native language.

CUSTOMER STORIES