What Is Toggl Track? Toggl Features, Pricing, and Alternatives

Toggl Track is a cloud-based time-tracking platform. It’s especially recommended for small teams that need custom reports to analyze time data. With this time-tracking solution, you can benefit from automatic time tracking, invoicing, timesheets, and more (for example, Toggl Track offers a built-in Pomodoro timer to help users stay focused and track time).

Toggl logo (source: https://toggl.com/track/media-toolkit/)

With this tool, you can start tracking by selecting a task or typing in your activity, and stop it just as easily (Toggl Track users can generate a unique QR code for specific projects or tasks to simplify time logging). Toggl Track works across web, desktop, and mobile platforms (mobility solutions are becoming more common, with many time tracking tools offering mobile apps for on-the-go tracking), so you can track time wherever you are.

The app lets you manually add, edit, or delete entries in case you forget to start or stop the timer (Toggl Track lets users assign tasks under each project, allowing team members to link these tasks to their time entries). You can also track both billable and non-billable hours, set rates by project, task, or team member, and generate accurate invoices (time tracking applications commonly include invoicing capabilities to help users bill clients).

So, although Toggl Track is a time-tracking tool, it also provides you with project management features that streamline team and task management in your company. And thanks to automated time tracking, you don’t need to worry about losing important time data.

Toggl Track Overview – Everything You Need to Know

Toggl Track is one of the most straightforward time-tracking solutions on the market. It simplifies time tracking by letting users switch between tasks, apps, and documents without the need for manual time entries or any manual input whatsoever. It uses automated time tracking to reduce errors and streamline team management. You can record tasks in real time, review your personal activity timeline, and convert selected segments into time entries. What’s important is that all activity tracking is private. Toggl Track is very serious about your team members’ privacy and doesn’t offer “surveillance features”, such as screenshots or mouse tracking.

Additionally, Toggl Track comes in handy concerning invoicing and billing. With this software, you can track every billable hour across your internal team or external contractors and freelancers. Next, you can use this input to create invoices and detailed reports with time data (available formats include PDF, CSV, and XLS).

The last thing that’s important to mention is that Toggl Track comes with over 100 integrations. It can be integrated with:

Google Calendar
Asana
GitHub
QuickBooks

And many more tools, so that you can benefit from integrated time-tracking software that provides you with a full picture of your company’s time-tracking data and productivity information. Users appreciate the ability to generate customizable reports and dashboards in Toggl Track, though some find them not as user-friendly as needed.

💡 Looking for a flexible Toggl Alternative?

If you’re looking for a time-tracking platform that can be integrated with project management tools, consider TimeCamp. Our platform is an AI-powered automatic time-tracking tool that also provides your team with detailed reporting, invoicing, and productivity insights.

Streamline time tracking with TimeCamp

Our time-tracking app comes with robust analytics to help you analyze time data in a matter of minutes instead of hours!

Key Features of Toggl Track

Toggl Track Time-Tracking Feature

Toggl Track has a clean and simple design that is easy on the eyes. Toggl Track uses a calendar timeline view of your workday by capturing all app, website, and document activity in real time. You can switch between tasks without the need to remember to log time, and later copy selected activities to your timesheet (no manual time entries are necessary).

Toggl time tracking (source: https://toggl.com/track/media-toolkit/)

In Toggl Track, time tracking is 100% private; the recorded activities never leave the user’s device unless they choose to share them. Your employees retain full control over what they log.

This time-tracking app has been designed to help you with billing and team management. There are several task management features (your team members can choose which activities to share as time entries based on their workflows).

Toggl Track lets users track billable hours, whether from internal staff or external contractors and freelancers. If needed, you can generate detailed reports in PDF, CSV, or XLS format and sync data with over 100 Toggl integrations via the Toggl API. There are also some additional features, such as:

Idle time notifications
Activity grouping
Keyword-based automated tracking
Personal timeline

Toggl Track Reporting and Analytics

Toggl Track reviews praise this tool for its advanced reporting and analytics capabilities compared to Toggl competitors. Your team can track time automatically or manually across different devices. There are built-in reports that help you generate accurate timesheets by filtering and grouping tracked hours by clients, projects, users, and billable status. Time logs can be reviewed, filtered, and exported for compliance and audit purposes. Lastly, there are project dashboards that allow users to monitor the progress of their projects.

Toggl reporting features (source: https://toggl.com/track/media-toolkit/)

However, it’s vital to note that some users found that creating and approving timesheets on Toggl Track wasn’t straightforward and took greater effort than expected. On the other hand, Toggl Track enables users to view data trend charts, project profitability, and employee profitability for their chosen time range.

If you need deeper insights, Toggl Track’s Analytics tool offers some advanced features and enables custom reporting with filtering and grouping options. Users can build visual dashboards and charts to analyze time data across teams and projects. Detailed time logs are also available. Once created, reports are exportable in PDF, CSV, or XLS formats for use in accounting or payroll systems.

Toggl Track Project and Team Management

Of course, Toggl Track comes with project management tools as well. With such support, you can easily stay within your budget while gaining real-time insights into project performance and profitability. You can track time and project profitability across multiple clients and teams, and compare labor costs with billable hours to understand where your revenue is coming from.

Toggl Calendar features (source: https://toggl.com/track/media-toolkit/)

The tool also gives you access to historical time data to scope new projects accurately, improve forecasting, and create realistic budgets. The platform also provides visibility into team workloads, allowing managers to balance tasks and prevent burnout or underutilization. And when it comes to project management features, you can monitor schedules, identify risks, and spot bottlenecks using custom-built insights and charts.

💡 Tip: If you are looking for the best project-based time-tracking tool, check out TimeCamp, an advanced automatic time tracker with and advanced analytics.

Who Should Use Toggl Track?

Toggl Track has been designed to be flexible and easy to use by both individual users and large teams.

User group	Users	Use cases
Individual users	Freelancers	Track time during the day, keep billable rates under control
	Solopreneurs	Stay on budget and on track with your work, use easy invoicing to save time

User group	Users	Use cases
Small teams	Agencies	Track billable hours for client projects, ensure accurate invoicing and maximize profitability of every project
	Software & IT companies	Use calendar and dashboard views to monitor how developers spend time and how your resources are used
	Consulting & law firms	Track ROI and earnings per client and deliver transparent reports for client billing

User group	Users	Use cases
Large teams	IT teams	Use automatic time tracking so that your developers can log time from meetings, coding sessions, and tools without disrupting their workflow
	HR departments	Monitor time and resource distribution across different teams and departments for improved workforce planning
	Marketing teams	Track time spent on campaigns and client deliverables to allocate resources more effectively. Generate transparent reports for clients.

Toggl Track Pricing Plans Explained

Toggl Track comes with an extensive free plan and three paid plans. The Free plan of Toggl Track is available for freelancers and teams of up to 5 users (many time tracking solutions offer free plans for individuals or small teams). It offers essential time tracking features, including:

Time tracking on web, desktop, and mobile
Integration with 100+ tools via browser extension
Google & Outlook Calendars integrations
Productivity reports

The free plan offers unlimited projects and clients and should be enough for teams under five members. If you have a larger team, you should consider one of the paid plans:

Starter ($9 per user/month)

Premium ($18 per user/month)

Enterprise (custom pricing)

Everything in Free plus:

Billable rates
Projects and tasks
Project time estimates and alerts
Revenue and productivity analysis
Team collaboration features

Everything in Starter plus:

Profitability analysis
Fixed fee projects
Scheduled reports
Timesheet approvals
Data accuracy features
Fully customizable reports
Jira, Salesforce integrations
Single sign-on (SSO)

Everything in Premium plus:

Personalised onboarding & dedicated customer success manager
Custom solutions for your setup, workflows, and integrations
Multiple workspaces under one Organization
Volume discounts for large teams on our annual plan

Tip: Toggl Track provides a 10% discount on the Starter and Premium plans if paid annually.

💡 Considering cost efficiency?

If you are looking for a cost-effective time-tracking solution, consider TimeCamp. Just like Toggl Track, our platform comes with an extensive free plan, and it offers affordable paid plans for both small and large teams. TimeCamp offers pricing that starts at $3.99 per user per month, which is lower than Toggl Track’s pricing structure.

Choose TimeCamp

Gest top-notch time tracking features for the best price.

Toggl Track Integrations – What Apps Work with Toggl Track?

Many time tracking tools offer integrations with project management software to enhance usability, and Toggl Track is no exception. This tool is famous for offering 100+ integrations with third-party software, including:

Calendars (e.g., Google Calendar and iCal)
Communication tools (e.g., Slack, MS Outlook, Google Mail)
HR & accounting software (e.g., QuickBooks Online, Spidergap, Xero)
IT tools (e.g., GitHub, Jira, Testrail)
Customer support apps (e.g., SalesForce, Freshdesk, Hubspot)

How to Use Toggl Track: Getting Started Guide

Step 1: Create a Toggl Track Account & Get Toggl Track Login

First, you need to go to Toggl Track’s webpage and create a free account. You can do so by creating an individual Toggl Track login, but you can also use your Google or Apple account. Once you are logged in, you can begin tracking time for projects and tasks, categorize entries with clients and tags, and analyze your time usage with reports.

Mobile and desktop apps for Toggl Track are easier to navigate than the web portal because they focus almost entirely on time tracking (Toggl Track’s mobile and desktop apps do not manage projects or adjust admin settings).

Step 2: Configure Toggl Track Settings

In the Account Settings tab, you can adjust all personal settings, such as:

Your name
Email address
Password
Timezone
Alternate login options

You can also reach the Toggl Account Settings page from the Profile pages of each product (namely, Toggl Track, Toggl Plan, and Toggl Hire), as well as the Settings screens of the mobile and desktop applications.

If you want to change the settings of your application, you should use the settings button, located next to the sidebar icon. It allows you to customize your Timer page settings. Here, you can adjust display settings and calendar Settings or go to the appropriate pages to manage these.

Step 3: Start Using Toggl Track Core Features

To start using Toggl Track time-tracking features, you need to go to the Timer page (you will find it in the left navigation bar). This icon will take you to the main Timer page, where you can start tracking your time. The Timer page is divided into three sections:

At the top is a bar where you can easily enter a new time entry or view the currently running timer.
Under it, on the left, you can view time entries in three ways: Calendar view, List view, and Timesheet view
To the right of this is a sidebar you can expand or collapse, showing you daily or weekly stats, which allows you to manage your goals and favorites.

💡Toggl Track Alternative worth testing:

Here at TimeCamp, we’ve created a system that’s intuitive and user-friendly. You can do the majority of things with just a few clicks!

Get to know where your time goes with TimeCamp!

Track time in projects and tasks, create reports, and bill your clients in just one tool.

Toggl Track vs. Competitors: Best Alternatives to Toggl Track

Toggl Track offers intuitive time tracking, and many users value this tool, as well as its mobile app (Toggl download) and web app. And yes, while Toggl Track offers a clean interface, users have reported that its individual features are not intuitive. So, if, for whatever reason, you don’t want to use Toggl Track, but you still want a tool that supports time tracking and project management, there are several good options to choose from:

TimeCamp: Your best bet if you need a tool that offers automatic tracking and many additional features (e.g., GPS tracking, shift scheduling, task management, attendance tracking, client billing, and more). Also, TimeCamp offers geofencing for remote time tracking, unlike Toggl Track.
DeskTime: Consider this tool if your main focus is on the company’s productivity levels.
Clockify: A good option if you’re looking for a free tool that comes with timesheets. Clockify has advanced time reports for tracking employee hours, similar to Toggl Track, but its reporting is considered simpler.
Hubstaff: Give this app a try if you have remote employees in your company and want to focus on their productivity and workforce analytics. Hubstaff includes GPS time tracking for remote workers, while Toggl Track does not.
Harvest: Another simple time-tracking app. Harvest automatically transforms timesheets into invoices for fast billing, while Toggl Track requires integrations for similar functionality.
Everhour: This tool is a good option if you’re after project management features. Everhour integrates with project management tools for time tracking directly within those applications, while Toggl Track does not offer this feature natively.

Toggl Track Support and User Resources

Toggl support is accessible only via email; there’s no phone number users can call in order to get help. If you use Toggl Track and you need support, you can go to Toggl’s Knowledge Base (which comes with over 150 articles and guides) or reach out to the Toggl Community for support from other users.

Frequently Asked Questions About Toggl Track

Is Toggl free?

Yes. If you work with a team of five members or fewer, you can use the free version of Toggl Track. If your team is larger or you need access to more advanced features, you need to choose one of the available paid plans.

How secure is Toggl Track?

Toggl Track implemented many security measures in 2024 and 2025. This tool is ISO/IEC 27001 certified. Users can secure their accounts with two-factor authentication (2FA) and passkeys, while organizations benefit from enhanced SSO functionality. Toggl is also GDPR-compliant, uses access controls and encryption, and maintains 99.9% uptime for uninterrupted service (although the company doesn’t offer any SLA).

Can Toggl Track be used offline?

Yes. Toggl Track offers offline time tracking. Users can track time offline and sync later, once the connection is restored. You can switch between timer mode and manual input mode to track as you go or add time later.

What are the best alternatives to Toggl Track?

There are many good alternatives; if you’re looking for one, take a look at TimeCamp, DeskTime, Clockify, Hubstaff, and RescueTime. Depending on your needs, each tool is potentially a good choice.

Conclusion

Toggl Track is a solid choice for individuals and teams who value a clean interface, strong security features, and reliable time-tracking options (with unlimited projects and clients). And with security features such as 2FA, SSO, and ISO 27001 certification, it’s a good choice if you have strict data protection requirements.

However, depending on your needs, it’s worth exploring other time-tracking solutions as well. TimeCamp, for example, offers a powerful free plan and AI-based features designed to streamline your workflows.

Our platform also comes with advanced workforce monitoring features, and unlike Toggl Track, we also offer attendance tracking. With TimeCamp, you can easily track progress across multiple projects, manage resources (with accurate billing), and analyze team performance to maximize the productivity of your entire company.

If you’d like to start with our free plan, you can do so below!

Try TimeCamp and take time tracking to a new level!

Benefit from unlimited projects, GPS tracking, shift scheduling, expense tracking, and project management features in one user-friendly app.

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Sources:

https://toggl.com/

https://support.toggl.com/en/articles/2015973-the-timer-page

https://community.toggl.com/

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Ola Rybacka Product Marketer and Content Specialist at TimeCamp. Remote worker advocate; has been working from home for 10+ years so far. Knows TimeCamp far and wide and does her best to translate the technical jargon into reader-friendly English to help users gain better understanding of our time tracker. Feels best in writing, but is also open for creating short video explainers. Privately, passionate about any form of Japanese culture and has been learning 日本語 for 4 years so far to devour animes and mangas in their native language.

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