Comparisons

11 Best Free Time Management Software

By February 1, 2018 No Comments

Why Use Time Management Software?

Time management software programs are widely used all over the world. Everyone loves them—small and large companies, freelancers, startups. People also use them for personal needs. For some, it’s even impossible to live without such tools. If you go through every time management website, you’ll quickly see why. There are good reasons for that:

  • Organized work
  • Transparency
  • Increased productivity
  • Higher income
  • Better work-life balance

Time management software helps to optimize and automate work. With such tools, corporations and large organizations can set all procedures right, small teams can streamline work, and freelancers can bill clients accurately. Shortly speaking, everyone can keep track of work time and facilitate business processes.

What to Look for in Time Management Software?

There is no simple answer to this question. The sector of time management tools is so wide that many apps fall into different categories.

Some tools are dedicated especially to particular niches. So a medium that works for a team may not be the best solution for an individual. Sometimes it’s possible to operate in different ways within one tool. Everything depends on your needs, business size, the field of work, and other aspects you may find important.

However, it’s worth considering such elements as flexibility, so how you can use the app and what the features let you do as well as integrations with other apps to streamline processes across different platforms.

It’s also a good idea to look for the free trial as it helps to discover the tool and learn whether it is suitable for you, your business, and employees. These are the basics to consider when looking for a proper solution.

And don’t get tempted by the fanciness of a software. The fact that it has a cool design or an endless list of features doesn’t mean it’s fitting for you. Focus on your needs and ultimate goal: what will you be using the tool for?

What Is The Best Time Management Software?

If you start looking for productivity software, you’ll get inundated with thousands of tools. It’s not easy to choose from all the available options. The market for time management tools offers various systems. Some of the most popular you must have heard about include the following:

Here are some of the finest time management software you can find out there. Choose the one you like the most, boost your performance, and take control over your time! 🦸‍♂️

QUICK NAVIGATION:

  1. TimeCamp – automated time and attendance tracking
  2. Toggl – simple time tracking
  3. Trello – simple project management with an extensive list of power-ups
  4. HeySpace – task management with chat
  5. Harvest -for tracking expenses in a project
  6. MyHours – project time tracking
  7. Remember The Milk – tracking time with a to-do list
  8. Clockify – free online time tracker
  9. ClickUp – project management & team collaboration
  10. focus booster – Pomodoro timer
  11. Everhour – team time tracking

 

1. TimeCamp — automated time and attendance tracking

Nice and easy-in-use software for time tracking and time management, TimeCamp generates detailed reports based on real-time tracking. Thanks to TimeCampt you always have access to your detailed and extensive reports.

TimeCamp is a great solution for freelancers who need to track time spent on work and billable hours. For larger teams, it offers various functionalities that combine work time tracking with project management to track project time and manage attendance.

Main features:

  • Automatic time tracking in real-time
  • Comes with a wide range of platforms. The tool is available for Desktop (Windows, Mac, and Linux, and has native mobile apps available for iOS and Android to help users track their time regardless the location
  • TimeCamp tracks time spent on applications, tasks, and with the browser extension also on websites
  • Timesheets with approvals
  • Attendance and leave management to keep track of vacations, leaves, absences, and more
  • Tracking billable and non-billable hours
  • Invoicing
  • Billing customers based on the project’s budget tracking
  • Measuring productive and unproductive activities
  • Records the time spent away from a computer – detects the idle time
  • Budgeting
  • GPS tracking — now available in beta!
  • Variety of integrations with the most popular productivity apps, project management tools, CRM software, and more

Available as:

  • A web app
  • Desktop app (Windows, macOS, Linux)
  • Mobile app (iOS and Android)
  • Chrome extension

 

Become a time management superhero! ⏳ Sign up free for TimeCamp!

 

2. Toggl — simple time tracking

Toggl free time tracking app

Toggl is a popular and widely used free time tracking program. The software has a friendly-looking interface without too many details.

Toggl offers simple time tracking with basic features. It’s a transparent system that allows you to plainly manage your time with an intuitive user interface. In Toggl you can manage different projects, tasks, and clients. Tags and colors make it easier to break down your hours to see precise time intervals in reports.

Toggl is most suitable for individuals, small and medium teams who need simplified project time tracking.

Available as:

  • A web app
  • Desktop app (macOS, Windows)
  • Mobile app (iOS, Android)

🆚 See the comparison between Toggl and TimeCamp

 

3. Trello — simple project management with an extensive list of power-ups

Trello - dashboard

Trello is a tool designated to help you organize your time and tasks. It can help track your time as it allows you to follow all your tasks and track time on them with time tracking integrations. With Trello, you can create a space for your entire company. There is also an option of allocating people to different groups (e.g. marketing, IT, support). In every group, you can organize tabs for each member and assign tasks to them, depending on what’s their role in the team.

This tool can serve as a great time tracking program because you can set a due date (with precision to one minute) of your tasks. Additionally, you can add anything you want to your project cards, beginning with a short note, a file, to a link to your bank account.

But that’s not all! You can effectively measure the time spent on tasks allocated to Trello cards with the

 TimeCamp + Trello Power-Up to increase your productivity. Make sure to check it out and always stay on top of your work!

Available as:

  • A Web app
  • Desktop app (macOS, Windows)
  • Mobile app (iOS, Android)
  • Trello is supported in browsers (Chrome, Firefox, Edge, Safari)

 

4. HeySpace – task management with chat

HeySpace is a task management software with chat. It’s a great solution especially for small teams, medium-sized businesses, or startups that need a flexible tool to plan and collaborate on work in one place. The software is also great for everyone who works in the agile methodology.

This free tool allows you to exchange information with other employees, teams, and even lets you invite people from outside of your organization to work on a common project. You can use HeySpace to freely plan your work schedule, employee shift, and all tasks you need to perform.

Here are the main features of HeySpace:

  • The flexible design lets you see three boards in one place—your team and spaces (different channels), chat, list of cards with tasks
  • You can easily convert part of your conversation into a task
  • The Kanban board with projects and tasks allows you to see employee workflow in one place
  • Every task can be adjusted – you can set date, assign people to it, add tags, checklists, description, files, comment on it, make tasks recurring
  • The feature of workspaces allows you to create many spaces, if, for example, you work with various organizations or have different clients
  • The calendar view lets you visualize the work schedule
  • A pleasant and intuitive interface makes HeySpace easy to use

HeySpace gives you space to freely and smoothly collaborate with your teams and clients on different types of projects. The app is free for up to 10 members.

 

5. Harvest — for tracking expenses in a project

Harvest time tracking

Harvest offers simple time tracking with team time management. The tool enables you to follow your as well as your team’s work from any place — from your smartphone, website, or a computer. The tool tracks estimated and actual costs so you always know if you’re exceeding the budget. Next to the automatic time tracking, it is also a timesheet app as it allows you to see everyone’s work and idle hours, also, how much time was spent on particular activities.

Harvest is widely used and has several integrations with different apps and tools. The free version doesn’t have the extra features but for the beginning, the free variant should be enough. Especially if you want to track expenses in your projects.

Available as:

  • A web app
  • Desktop app (macOS, Windows)
  • Mobile app (iOS, Android)

🆚 See the comparison between Harvest and TimeCamp

 

6. MyHours — project time tracking

MyHours time tracking

MyHours is a time off-off and attendance tracking app. If you’re looking for clock-in and leave management functionalities, try out MyHours. Also, the software combines features of a time tracker and app for managing projects.

MyHours also makes it easier to delegate tasks. This feature can save a lot of time and energy. However, not all features are available for the basic free plan so it may require investing some funds in the tool.

Available as:

  • As a web app
  • Mobile app (iOS, Android)
  • Desktop app in development (as of January 2020)

🆚 See the comparison between MyHours and TimeCamp

 

7. Remember The Milk — tracking time with a to-do list

Remember The Milk app dashboard

To-do lists are an inseparable part of successful time management. So if you have a problem remembering your tasks, Remember The Milk can help you stay on track. The tool has some extra features to help you stay productive:

  • Task’s properties (due date, priority, repeat, tags, and more),
  • Reminders
  • Tags
  • Subtasks for subtasks (yes, you got it right 😉 )
  • You can attach files
  • Filters
  • Notifications
  • Smart list

Available for:

Apps for the web, Mac, Windows, Linux, Apple Watch, iPhone, iPad, Android phones & tablets, BlackBerry 10, and Fire

 

8. Clockify – free online time tracker

Clockify free time tracker

Clockify is a free time tracking software for everyone. All your team can use it, no matter how many people it counts. It’s a simple time tracker and timesheet app. Use it to track hours across different projects and synchronize the work of your team. You can use Clockify on your own or invite your team members to keep track of how much time you spent in particular projects.

Clockify has timesheets and reports that let you see all the information about every project and team in a transparent way. Comprehensive reports give you insight into the status of work, budget, and work time. Clockify has many minor features that allow for precise financial estimates and calculations.

It comprises some project management functionalities to help you manage your team.

Available as:

  • Browser extension (Chrome, Firefox)
  • Desktop app (Windows, macOS, Linux)
  • Mobile app (Android, iOS)

 

9. ClickUp – project management & team collaboration

ClickUp dashboard

ClickUp is an all-encompassing platform for simple project management and collaboration. In ClickUp You can share information with team members in various formats. But the tool also gives you the flexibility to organize work and projects the way you like.

It also replaces long messy email threads by providing you with a convenient chat space for group and individual conversations. Everything you need to plan projects and exchange information with your team.

In ClickUp, you could distinguish several modules, including Process Management, Task Management, Time Management, Reporting, and Customization. But since all the features nicely interface, altogether they create a unified hub for organizing work.

Streamline projects, plan every step, and make quick changes. You can also schedule workflow, manage team capacity, and track all processes. For more effective work, your team can integrate ClickUp with other apps and customize the tool according to personal preferences. It has many smallish proprietary features so it’s possible to personalize every aspect of a project.

ClickUp helps to save time because you don’t have to switch between different apps. It works as a unified hub for project management.

Available for web, desktop (Windows, Mac, Linux), mobile (Android, iOS), Amazon Alexa enabled, works with the Google Assistant

👉 Integrate ClickUp with TimeCamp to boost your productivity!

 

10. focus booster – Pomodoro timer

focus booster - time management software

focus booster is a simple yet powerful time tracking app. It lets you track time with the famous Pomodoro technique.

The tool is a perfect solution if you’re looking for a simple Pomodoro timer to track time in 25-minutes intervals, or if you want to try out the technique.

The app has the basic features necessary to manage and track time—a to-do list, simple time tracking, mini and minimalistic timer, light and dark modes, reports with date, client, or label. You can see your progress in a neat dashboard that visualizes all data, and add entries manually to your timesheet.

The free version of the focus booster includes 20 pomodoro sessions per month, simple time tracking, and productivity reporting.

Available for desktop (Windows, Mac), mobile, web

 

11. Everhour – team time tracking

Everhour time tracking software

Everhour is time tracking software dedicated to teams. It combines simple team and project management features to help you keep track of time and organize projects and workflow.

It has eight modules that let you administer different parts of your business.

  1. Schedule with a calendar view to plan a project in the Gantt chart
  2. Time with tracked hours; list view, timesheet, time card with a clock in/out time and breaks
  3. Projects with the list of all projects and tasks
  4. Clients
  5. Team with all team members and information on how much time they’ve tracked
  6. Reports with rich data on projects, time, budget
  7. Invoices
  8. Expenses

And in the main dashboard in the “home” section you can quickly see all the key information to plan a future project and organize workflow.

The free version of Everhour has all the features except add-ons and is available for up to 5 members. Choose the free trial if you want to test all features in a larger team.

Available as a web app and an iPhone app (in beta)

 

What Is Your Favorite Time Management Program?

There are thousands of tools to help you manage your time and projects. On the above list, you can find the most popular tools highly-ranked by customers.

Maybe we missed some of the best time management programs? Or maybe you have your own way of tracking time? Let us know in the comments!

 

Last updated: May 2020

 

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Kate Kurzawska

Author Kate Kurzawska

Marketing Assistant at TimeCamp. Freelance translator, proofreader, copywriter & content writer, software researcher.

More posts by Kate Kurzawska

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