Best Free Task Management Software to Help You Organize Work

  • Kate Borucka
  • 2024-03-08
  • 18 min read

A good task management software can help keep all team members on the same page and improve collaboration. Tasks are part of our work and private life. But with all the distractions and responsibilities, making sure they’re all completed properly may be challenging. Without the right task management software, it’s easy to get confused and lose track of what really matters.

That’s why it’s important to organize all assignments. Using free task management software or a self-hosted time tracking app can help you stay on top of work.

What Is Task Management Software?

A task management tool is a solution that helps to plan, organize, and keep track of small, large tasks, and various projects. You can use it both individually and as a system for managing the team’s work.

There are different types of task management tools, and the most popular include the following:

  • Paper lists with tasks in the form of a calendar or a simple, personalized to-do list with due dates; used as a task organizer.
  • Apps for managing tasks with fully customizable, exhaustive task management features.
  • Online task managers, planner apps with basic features and simple lists.
  • Project management tools with features that let you control and monitor the full lifecycle of a project and single tasks.
  • Time tracking apps with features like project management, task manager, and due dates, that enable tracking every task by date and budget—particularly helpful for large organizations or people who track billable hours.

Check our list of the best note apps for Android.

The Magic Behind Effective Team Management

If you’re a project or team manager, you most likely know that the biggest challenge of this work is managing a team. It’s difficult because of the differences between people, various work habits, or points of view.

But it’s also difficult because it requires constant monitoring of the team and their work progress. It’s also about being able to collaborate and communicate with them. That’s why many project managers decide to use team project management tool to organize tasks

But in order to fully use the potential of such software in your organization, you need to know how to effectively manage your team with 6 simple steps:

  1. Be transparent, respect your team, and trust in their skills, and they will be happy. Remember, a happy employee is a productive employee!
  2. Communicate to keep things transparent and collaborate better.
  3. Encourage collaboration—collaboration improves information flow and work alignment. Make sure all the team members are always on the same page.
  4. Provide honest feedback—employees need to know how they perform. Provide objective assessment so people can find areas for improvement and work on their skills to better perform their tasks
  5. Trust your team—they know what they do, and they will do it amazingly if you let them.
  6. Prevent burnout—let your team take breaks, delegate tasks, and take a day off. That way, they’ll be more effective and will have the mental and physical strength needed for work.

All the magic behind effective team management is hidden in the use of the right techniques and dedicated software. It’s not all in the great task management software but in the way you treat your team and manage work.

Why Use Free Task Management Software?

Different people use task management software for different reasons.

When you’re choosing a free task manager app, you should consider such aspects as:

  • The industry you work in.
  • The business model of your organization.
  • Whether you work as a freelancer, remote worker, or in the office.
  • How big your team is.
  • And what features you’ll need to address all your business needs.

It’s important to think it through since not every task management solution will be suitable for you.

Nevertheless, using such apps has only benefits. A task management tool helps to organize and schedule work, keep you updated on the task or project progress, optimize processes, and automate work.

 If you haven’t implemented a task management software yet, it’s high time you did!

The Best Tools to Manage Tasks in a Team

There are plenty of task management tools out there. Some are simple task organizers, and others are extensive software with advanced project management features.

So why should you use free task management software? Simply because before you decide to use paid versions, you should do research and see which tools work best for you and your team and whether they’re worth investing your money in.

Here’s what it’s worth looking for in the best task management software:

  • Free plan or trial: free task tool gives you the option to test all the features and ensure it’s the right choice for your business.
  • Customizable environment so you can adjust preferences and flexibly adjust it to your needs.
  • Progress tracking features: to have real-time updates; the most popular features include time tracking, task priorities, task dependencies, ability to track progress at every stage of project, summary reports and analytics.
  • Collaboration features so people can easily communicate and find the necessary information easily.
  • Unlimited tasks: because you never know how much work your team will have.
  • Adjustable tasks so you can adjust, tag, filter, comment on, attach files to, create task assignments, add due dates, etc.

If you’re looking for a task manager, take a look at our list of the best free task management software that can tremendously enhance your work.

1. TimeCamp Planner

Collaboration and task planning app with chat

TimeCamp Planner is an innovative and intuitive free task management app with chat. Its free plan is available for up to five users. It is somewhat a combination of Slack and Trello but with more advanced features.

Not only does it help in managing projects and team workflow but also improves communication and collaboration in a team and with clients. It’s a project organization software for small and medium teams.

TimeCampl Planner helps to organize all projects and provides transparency. It’s an easy-to-use task management solution that lets you store all the information about multiple tasks in one place.

Main features:

  • Thanks to its ergonomic design, you can see three boards in one place—your team and spaces (different channels), chat, and a list of cards with tasks.
  • You can easily convert part of your conversation into a task.
  • The board with tasks in a Kanban-style allows you to see all projects at a glance for easy task tracking.
  • Every task can be adjusted – you can set a due date, assign tasks to particular people, add tags, create a to-do list, description, files, comment on it, make it a recurring task, watch overdue tasks.
  • The feature of workspaces allows you to create many spaces, if, for example, you work for various organizations or have different clients, so you can invite them for better collaboration and communication.
  • You can create personal to-do lists with a due date to follow your work every day and make sure every task is done on time (you can use MyTasks view as a personal task organizer).
  • A pleasant and intuitive interface makes it easy to use TimeCamp Planner.
  • Task tracking with TimeCamp directly in the app; reports are automatically generated in TimeCamp.

TimeCamp Planner gives you space to freely and smoothly organize tasks and projects. You can use it as an advanced tasks list app or a simple task management software for free and make sure every due date is effectively approached. You don’t have to switch between apps and tabs. Everything is in one place!

Escape the chaos, plan like a boss!

Discover comprehensive features tailored for every stage of task management!

2. TimeCamp

Time tracking software to automatically track billable hours and task progress

TimeCamp is a free time and task tracking software for unlimited users with unlimited projects and tasks. It comes with useful features, especially regarding task tracking and management, and workload management.

You can track tasks, projects, and activities by categories, including website and app usage, monitor the due dates, and automatically generate accurate timesheets. It can help you stay on track, budget, and always be on time with multiple projects.

It’s a great free task tracking software because it allows you to track the progress of your entire team, including remote workers and people who are spread all over the world, for example being on a business trip.

TimeCamp is the best task management software with project management features, task list, timeline view, and one-click time tracking.

Here are some of the most important features:

  • Non-intrusive desktop app with an automatic time tracker.
  • Tracking billable and non-billable hours for better payroll and profitability.
  • TimeCamp allows you to easily manage task dependencies with projects, tasks, subtasks, and tags (tags let you flexibly adjust the software and project structure to the way you want to track your time and organize projects’ data—categorize, mark, label clients, tasks urgency, project stage, overtime, department, add priority, and more).
  • Customizable reports with rich task and project data (time tracked, estimates, users, tasks, projects, budget, summary reports, and more).
  • Billing and invoicing.
  • Integrations with the most popular online task management software and other tools.
  • Available as a mobile app for iOS and Android so you can easily access all your projects.
  • GPS tracking with geofencing.

Try Task and Time Management Tool for free!

Try TimeCamp

3. MeisterTask

Lightweight online task management software for teams

Free task software

MeisterTask is an online task and project management platform. It was designed to be helpful in the project management process—from planning to completion. With the tool, you can watch the progress of your projects or help the team members collaborate with each other seamlessly.

MeisterTask combines the elements of project management, collaboration, and task management system. You can use it to quickly create projects for team members, and assign tasks effortlessly. This product helps you monitor all the phases of project implementation. MeisterTask has free apps for iPhone, iPad, and macOS.

Main features:

  • Kanban boards for projects that you can adapt to your workflow.
  • Project monitoring.
  • Task management capabilities with the option to add related files, links, and discussions.
  • Smart automation for efficient work.
  • Integrations with other task management applications.
  • In-app simple time tracking.
  • Basic, user-friendly reports with important task information.
  • Task tracking with TimeCamp directly in the app. Reports are automatically generated in TimeCamp to give you insight into project tasks, and your team workflow.

4. Todoist

Simple task manager for teams and individuals

Todoist dashboard - free task software

Todoist is one of the best to-do list apps and simple task management tools. You can get all your tasks out of your head, put them in Todoist, and the app will keep them for you. This free software allows you to prioritize tasks, give them different categories, assign tasks to people, and set due dates. You can also monitor your productivity and measure performance.

With Todoist, you will finally have peace of mind and ensure that all your tasks are under control. When integrated with TimeCamp, Todoist is a helpful time management solution. You can track every task with TimeCamp directly in Todoist, and reports are automatically generated in TimeCamp. Everything with just one click!

If you choose Todoist dedicated to teams, you will access even more powerful, smallish features that will help you organize your team’s work, easily manage projects and tasks, and monitor due dates. For similar tools with more features, feel free to explore Todoist alternatives.

It’s worth subscribing to one of the plans if you need granular team task management software.

Check TimeCamp integration for Todoist time tracking.

5. Trello

Collaborative task management tool with Kanban boards

Trello - dashboard

Trello is one of the most popular and best task management software. You can use it on your own, with your team, or even the entire company. It allows you to organize all work in one place in a transparent way with Kanban boards. It’s a simple, easy-to-use tool that lets you work on different tasks and projects in one place without the need to switch tabs.

Trello is a visual board for managing and planning tasks. Even though it has a basic design, it has many useful features. You can create various boards for different teams with as many task lists as you need, adjust cards’ settings, repeat them for recurring tasks, comment on tasks, share files, and use many other fancy options.

Trello has a wide list of power-ups that help enhance work and collaboration. Make sure to use them to improve project management, automate tedious work and task management in your team.

And the big TimeCamp and Trello power-up for time tracking makes task management extremely convenient.

The free version of Trello comes with limited functionalities.

See Trello time tracking integration!

6. Asana

Project management software for medium-sized and large businesses

Asana kanban board

Asana is a task and project management software that allows you to keep all the data about your team and work in one place. It’s best for teams who need to maintain a steady workflow and make sure deadlines are always met.

Although it may not be as easy to use in the beginning, after a short onboarding, you will learn how to make use of the tool for effective task management.

Your team can easily organize and structure their work and then follow and monitor it. In Asana, you can visualize the project to make sure things are going the right way, and eliminate risks and negative outcomes.

It’s a great task management app for any type of team. It is an advanced to-do list app with many features. With this free task software, you can organize your work the way you need and like.

Main features:

  • Boards let you visualize work and see the progress of tasks and projects.
  • Timeline to track project lifecycle and complete tasks on time.
  • Calendar to plan work.
  • File sharing.
  • Real-time updates on projects and tasks.
  • Managing team workload.
  • Creating rules for tasks to automate work.
  • You can customize the project to organize all tasks the way you want.
  • Forms help manage incoming requests.
  • Admin controls for security.
  • Integration of Asana with TimeCamp provides you with accurate and detailed reports on tasks and projects.

Asana is most suitable for larger teams. It has many advanced features that can help companies who will be able to fully use the full potential of the app.

7. nTask

All-in-one task management platform with customizable features

ntask dashboard screenshot

nTask is an online project and task management platform used to streamline processes for teams of any size. Gantt charts in the app help to manage workflows and visualize team’s progress for the whole project.

This tool makes you more productive by keeping everyone in a loop with seamless team collaboration. From project planning to execution and tracking, nTask will help you get it done by meeting the deadlines. The timesheets module is helpful for remote teams and freelancers to track time for each task, and sending for approval from managers.

With nTask, you can manage your meetings, issues, risks, projects, documents, and schedules all in one place.

Main Features:

  • Project management features for planning and tracking project progress.
  • Task management with to-do lists, time estimations, start and end dates, sub-tasks and dependencies, progress meter, time tracking, prioritization, categories, labels and filters, milestones, and more.
  • Kanban board and Gantt Charts for visualization.
  • Workspaces for team collaboration.
  • Basic time tracking with simple timesheets.
  • Meeting management.
  • Basic issue tracking and risk management.
  • Integrations with other apps via Zapier.

8. Google Docs

Document sharing for teams of all types

Everybody knows Google Docs, and it would be a sin not to mention it! Thanks to its functionalities, this is one of the best free task management software.

First of all, because everything happens in the real-time. Secondly, because all team members can create or work on the already created document simultaneously.

With Google Docs, you can easily track all docs and know what’s happening in your team. They are easily accessible, and when you decide to use Google Workspace’s, you get even more benefits with all the add-ons that can be easily integrated.

Smooth integrations with Google Drive and Google Calendar provide you with a powerful personal project manager.

10. Nifty

Task management tool with a set of tools to unite all data across projects

Nifty task management software

Nifty is a collaboration hub that helps teams create timelines, deliverables, and workloads that are clear to both employees and clients. It brings all aspects of task management into one browser tab.

With Nifty, all project discussions can be done within the app itself. You can communicate via project discussion threads, team chat, and Zoom video calls. You can time track all tasks, assign due dates, share files, and get automatically notified when a task is done and sent to another stage by your teammate.

It’s a comprehensive project and task management tool, that saves time otherwise spent switching between several collaboration tools.

10. Weekdone

OKR software for managing tasks and aligning team objectives

weekdone screenshot

Weekdone is not just a task manager. It’s a powerful, yet simple weekly planning and status reporting tool crafted to fit modern-day remote teams. It helps to keep everyone in the company up to date and simplifies giving status updates.

By using the PPP methodology (Plans, Progress, Problems), Weekdone enables teams to keep track of the progress on any given task or project. Thanks to its gamified newsfeed, teammates and employees can easily praise each other for work well done and offer feedback when needed.

The app is built around the concept of asynchronous team communication which allows teammates to receive the most crucial updates when they see fit. No more tons of notifications and stressing out about unread messages.

What’s more, Weekdone provides a unique set of employee surveys, team productivity stats, and private 1-on-1 conversations to enhance the process of giving and receiving feedback.

Main features:

  • Company, team, and personal goal setting.
  • Built-in weekly check-ins.
  • Team newsfeed with crucial updates and information.
  • Personalized 1-on-1 chats.
  • Customizable 5-point rated employee surveys.

11. Wimi

Resource management software with different tools

Wimi - tasks manager

Wimi is a collaboration tool with task management features. It comprises tools that enhance collaboration in a team and with clients.

In Wimi, you can organize work and teams, plan work, share important files and documents, and communicate with team members. The tool also allows you to invite clients as guests so you can keep everyone updated on tasks progress.

Wimi keeps your and your clients’ data secure with encryption, private storage, and multi-factor authentication.

Main features:

  • Unified workspace for each project or activity with centralized tools and data.
  • Task management with options to assign tasks, organize and structure them, real-time updates and notifications, and setting deadlines.
  • Messaging channels for team and direct conversations.
  • File and folders sharing with version management to see changes to the files.
  • Project, shared, and individual calendars.
  • Video and audio calls for individual conversations or video conferencing.
  • Reporting with monitoring project progression, team performance, workload analytics, and estimations and planning.


A simple visual tool to manage workflows integration is a no-code platform for managing work and target dates. It’s a visual platform that lets you organize tasks and track work in one place.

It’s a good visual task management tool for small teams that need a simple tool to organize, plan, and manage different types of workflows.

Main features:

  • Different kinds of views: Kanban, Calendar, Timeline, Gantt, map, form, workload, files, and main view.
  • An overview of tasks with column types, groups, items, sub-items, notifications, file attachments, and status.
  • Automations for recurring tasks.
  • Various templates for different types of projects and industries (e.g., agencies, freelancers, manufacturing, operations, construction, design, sales, and many more).
  • Integrations with other apps.
  • Available for iOS and Android.

However, the free version of is available only for up to 2 users.

Check our time tracking to better track time for your projects and improve workflows!

13. DragApp

All-in-one workspace for Gmail

DragApp - tasks manager for Gmail

DragApp is online task management software that works as a robust extension for Google Workspace. It’s a collaborative tool that brings all team members into one place so everyone stays updated on what’s happening in the company.

DragApp offers interesting collaboration features that make it easier to manage tasks for email-centered teams – managing emails, closing deals or tickets, customer inquiries, etc. The tool provides real-time communications visible to all your team.

Main features:

  • Board with a task list.
  • Shared inbox for all emails.
  • Building workflows with tasks based on emails.
  • Reports with activity on emails.
  • Email templates for one consistent tone of voice for all the team with automation rules.
  • Visualization with Kanban board to which you can add list views, customize lists, color-code, sort, and filter, manage tasks, add checklists, due date, contacts, notes, and files.

DragApp is most suitable for people whose work is focused on emails and information exchange.

14. Taiga

Agile project management for software development teams and agile companies

Taiga tasks manager

Taiga is one of the best task management tools for developers and agile teams. It helps to organize, plan, and track work for complex projects and, with its flexible features, allows for team interaction.

The tool lets you divide work and plan the entire project in a simple way. It’s a lightweight solution for teams who need an intuitive app. The scrum functionality makes it possible to break product backlogs into manageable, executable chunks, and prioritize work in short time cycles.

Taiga is most suitable for IT, software development, and technical teams.

Main features:

  • Agile planning with prioritizing tasks and deliverables.
  • Adapting workflows to reflect project structure.
  • Kanban module with all the information about assigned tasks to team members.
  • Scrum module to improve sprints.
  • Progress tracking with insights and dashboards.
  • Integrated and complete issues/bug tracking.
  • Customization of features for flexible management of team and projects.
  • You can extend Taiga with API, Zapier integrations, or by importing data from other tools.

15. Milanote

Easy-to-use tool to organize your ideas and projects into visual boards

Milanote is the best task management tool for creative teams that need to visualize work and ideas, and easily work on projects. It’s a visual board providing all the functionalities necessary to flexibly share tasks and resources.

With the app, you can work on multiple projects in one place. It’ll help you better present ideas and collaborate with all the team.

Main features:

  • Unlimited shared boards you can freely operate on.
  • Instant updates for every team member.
  • Built-in sharing, commenting and task-assignment.
  • You can download boards as printable PDF.
  • Combining text, images, video, and more for brainstorming.
  • Drag-and-drop feature for easy arrangement of notes and tasks.
  • Native apps for iOS and Android.

The free version of Milanote offers 100 notes, images or links, 10 file uploads, and unlimited shared boards.

16. Chanty

Communication platform with task management features

chanty screenshot

Chanty is a great team collaboration tool with an intuitive and easy-to-use interface that promises to increase team productivity with built-in collaboration tools. It offers neatly organized chats in public, private, and one-to-one conversations. It also offers an unlimited searchable message history, video, and audio calling features, and a seamless experience for all users.

The built-in task manager with the Kanban board is a joy to use and allows you to turn any message into a task, and is one of Chanty’s most useful features. If you’re frustrated with hopping between tabs at work, Zapier can link Chanty to any of the 1500+ apps accessible, turning your team chat into a single notification center.

Main Features

  • Task management with the Kanban board.
  • Integrates with other project management tools.
  • Audio and video chats.
  • Personalized notifications.
  • Unlimited message history.
  • Sharing and privacy features.
  • Searchable history.
  • Voice messages.

17. Hubspot

The leading CRM platform for scaling companies 

HubSpot task management provides countless resources for its customers and community, like best-in-class education and a leading business blog.

It also has a powerful CRM and a plethora of free marketing and sales tools that make it easy for your business to create campaigns to attract new leads and deliver a remarkable customer experience.

With built-in analytics and reporting tools, companies can easily identify which content offers, ads or specific pages are delivering the most value.

HubSpot’s CRM platform provides an end-to-end experience with advanced free tools that are simple to use, like email, contacts database, ads, integrations, forms, and dashboards.

18. Airtable

A platform that allows you to create and share a relational database online

airtable desktop

Airtable is a great tool to use with small businesses or larger companies. It’s easy to use and has plenty of functional features that help your agile teams fulfill their tasks quickly.

Its useful features would benefit from the free ability to track time spent on projects which would allow for a better track of progress within your team. TimeCamp provides Airtable time tracking integration to help you better manage your work time and productivity.

Main features:

  • Timelines customized to your needs.
  • Pre-made project templates that make it easy to get started.
  • Document storage to keep project files in one place.
  • Task management and tracking.
  • Collaboration features for teams—users share files and data with ease.
  • Integrations with other apps.

19. TickTick

Simple productivity and task management tool that helps to focus on your goals

TickTick for time blocking

TickTick is a simple productivity tool that to focus on your goals. The app combines features of a traditional to-do list, task manager, and checklist. You can use it to plan daily to-dos by collecting all your unplanned tasks and random ideas in one place. In addition, the app lets you see all tasks in the time blocks in the calendar view, which makes it really convenient to use.

It is worth mentioning that TickTick is a free app. The Annual plan is $35.99 and gives you more flexibility. TickTick is available on the web, desktop (Windows, macOS), and all Apple devices, as a Chrome and Firefox extension, and as an Outlook and Gmail add-on. TickTick’s time tracking integration will definitely help you improve your task management skills.

Main features:

  • Task management- set task duration and prioritize them.
  • Various calendar views.
  • Available Pomo Timer for Pomodoro technique.
  • Team collaboration – share lists and assign tasks.
  • Multiple reminders (for example, location reminder).

20. Tweek

Basic task management software in the form of a calendar

Tweek is one of the simplest task management solutions with no steep learning curve. It’s created around a week calendar view without any hourly scheduling so it lets you create tasks and track projects in a flexible way.

Tweek helps to schedule tasks for you, your team, and other people engaged in your work. You can share your calendars along with all to-do lists and tasks, collaborate, add new tasks, set reminders, create notes and checklists. You can also share your calendar anytime and anywhere.

Additionally, you can use Tweek as a weekly planner with printable templates.

Tweek has only a free plan, you don’t pay for using the tool.

21. Coda

A collaborative platform for docs and projects

Coda is a task management software with features similar to Notion and Airtable. Hence, it’s a good free alternative for such tools.

It comprises features characteristic of docs, spreadsheets, and applications for a streamlined workflow. Also, it replaces numerous tools by providing one, unified system. It’s a flexible system that you can freely adapt to different use cases.

It allows teams to create documents that function like apps, enabling them to combine text, tables, and interactive elements in one place. Coda provides customizable templates and building blocks, empowering users to design their own solutions for various tasks such as project management, task tracking, and team collaboration.

However, the free plan offers limited functionality, if you are a demanding user, you’ll need to choose the paid version.

How Do You Manage Tasks?

Task management software helps in completing tasks on time and budget. When combined with time tracking, task management software is a robust system for work, budget, and team management. And you can adjust the combination to your needs in any way you want.

What is your favorite task management app? Or maybe you have your own way to track task progress? Let us know your thoughts in the comments, we’d love to hear from you! Share your favorite task organization software!

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