Best Google Calendar Integrations for Your Team!

  • July 10, 2020
  • by Ola Rybacka
  • No comments

Many professions require attending various meetings every day. Writing all them down on a paper calendar and tracking them relying on our memory abilities is acceptable, but quite risky these days. Wonder why? Because we’re that overwhelmed we even often forget where we left the calendar and we’re wasting time seeking it. Besides, as long as you don’t keep there personal details or money, the loss isn’t that painful. On the other side, imagine losing your smartphone or laptop – that would be an awful situation.

Just because these are more expensive and offer many more features than the traditional solutions, we’re more attached to them, so the chance to lose them isn’t as high as in the case of the paper calendar. That’s why more and more of us decide to track their meetings and events in online calendars. And one of the most popular service providers is Google, which offers Google Calendar as a part of GSuite. Today we’ll recommend some of the most useful Google Calendar integrations that supercharge your workflow!

But first, what is Google Calendar?

Google has provided its time management and scheduling service since 2005 when they released its beta version, the full one appeared in 2009, available for Web and Android/iOS apps. Ut’s one of the most popular calendar apps, especially because it’s entirely free! You can create events in Google Calendar and keep track of them.

As a GSuite part, once you use Google login credentials, you’re able to turn Gmail messages, Google tasks, Drive files, and so on into new google calendar events. It’s a cloud-based solution, so you don’t need to worry about losing the already created events and details included. With Google Calendar, you can also invite guests, accept/decline the participation, set the dates and reminders, and add other details. To make it more transparent, each event can be indicated by a different color. No matter if you use its web or mobile version, the calendar automatically syncs the added events.

Google developers share the API to allow the app makers to integrate their tools with their tools to engage the users even more.

After this quick introduction, let us recommend the best Google Calendar integrations (hope we’ll surprise you with some there are some you may have never heard of).

Best Google Calendar integrations for your team!

Time tracking

Do you want to know how much time you usually spend on meetings? Integrate your Google calendar with time tracking software! Most of the time trackers work in a similar way – they import your events and turn them into a task structure. Depending on the ways of tracking time they’re offering, they log hours when you’re at the meeting. Then, based on the hours tracked, the tools are generating reports showing how attending the meetings affects your productivity. What is more, the most popular time trackers offer the invoicing feature, so you can bill the customers according to how long the meeting lasted.

Integrating your Google Calendar with a time tracking software has even more benefits – you won’t waste time on entering the calendar data manually anymore, because it fills the timesheets automatically. Once you create a new event, it appears as a new task in your timesheet. Smart!

Here are the most popular time trackers that offer a Google Calendar integration:

timecamp screenshot

Task management

We often consider meetings and other events as tasks to perform. But using only task management software we often forget about adding them to the projects they belong to, so we don’t think about it as an important part of this project. That’s why most of the popular task managers integrate with Google Calendar! The events are imported automatically and considered as a part of the projects’ structure.

todoist

 

Collaboration

Want to be reminded of new Calendar meetings? Would like to stay up to date with the changes in your events? Integrate your collaboration software with Google Calendar! Most of the integrations work the same way: they import your cards as events to your Calendar and appear as all-day events. Once something changes, you’ll get reminded, so you don’t have to check it all the time.

Here are the most popular collaboration apps that offer Google Calendar integration:

heyspace screenshot

 

Marketing/CRM

Google Calendar is not only a place for saving event details, but it also serves the teams, especially marketing-related ones, as a content planner. They enter the dates of the blog and social media publications, using the Calendar features to make as transparent as possible (colors for different posts, etc.). But some of the teams find it not enough for their needs – fortunately, there are plenty of marketing tools that offer Google Calendar integrations on the market. They simultaneously log the meetings and create the events in Google Calendars and send the invitations to guests as well. Moreover, they automatically sync your content plan, so the publications and their details appear in the Calendar view. the integration works automatically, so you’re not only up-to-date with marketing-related issues, but you’re saving time as well!

Marketing and CRM tools that offer Google Calendar Integrations: 


Google Calendar is the most popular app for meeting management and integrating it with other tools can only make it even more useful for your business. You find out the exact time of the events, manage meetings like tasks, and discuss them without leaving your favorite collaboration app. Smart and handy! 

Do you have your own favorite Google Calendar integrations? Tell us about it in the comments!

Ola Rybacka

Social Media Manager at TimeCamp, copywriter, content designer. Loves books and jazz/rock/celtic music. Ph.D. and speech therapy student. Find her on Twitter: @Pidzuchna

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