- November 14, 2023
- by Kate Borucka
- One comment
Timesheets are everywhere. They’re an inseparable part of everybody’s work. You either have to fill them in or approve them. Whichever side you’re on, it’s hard to accurately track work hours without the right timesheet tool.
To help you better manage your time, we’ve prepared a short guide on the best employee timesheet applications.
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Table of Contents
Why Use Timekeeping Apps?
Why do people care so much about timesheets? Why is your boss so obsessed with them? And why should you use a dedicated timesheet app?
Because it’s hard to manage any business without timesheets. They help to monitor employees’ engagement (no, not to spy on them!) and make their daily jobs more efficient and smooth.
Employee timesheet app also helps easily track hours spent on particular projects, properly allocate budget and resources, and ensure all numbers add up. It’s a convenient solution for businesses of any type.
Additionally, there are many benefits to using the employee timesheet app:
Increased productivity—employees can focus on their jobs instead of manually filling in every single time entry in a spreadsheet.
Fewer mistakes—today’s time sheet apps automatically track and report time spent on all activities (including apps and website usage), so you can be sure all the data is correct.
Transparency—all projects, tasks, information, and numbers are stored directly in the app. It helps to keep things clear and easily accessible.
Unified system for organizing work—many applications come with numerous advanced features allowing you to create a centralized system for business management.
Smooth payroll processing—when you use a timesheet system, you can save a lot of time on payroll process. Your employees can easily report and clock hours, track hourly rates, expenses, overtime, and more.
Integrations—add-ons make it even easier to manage business across multiple platforms and devices
Paper time cards have become a thing of the past. If, in today’s world, you don’t use time tracking tools, you will stay behind. Without the right software, your company will sink in paperwork.
👉 Check our list of the best PTO tracking software
How to Choose a Timesheet App?
The market is superabundant with timesheet apps, and it can be difficult to choose the right one. If you haven’t tried a time tracking automation before, you may struggle with properly implementing the software into your organizational structure.
Here’s what it’s worth to look for in a time tracker:
A modern employee timesheet app should be versatile. The best timesheet apps are compatible with different devices and operating systems. That flexibility lets your team work the way they want, whether on mobile or desktop, on the road or in the office, offline or online.
Note that it’s essential when your company hires remote teams, mobile workforce, or operates on the hybrid model.
An automatic time tracker is more convenient, especially when it’s available for multiple platforms and devices and works in the background. No need to spend hours on paperwork—an online timesheet software fills time cards for you.
GPS tracking features definitely streamline mobile employee time tracking. Such tools, mostly working as mobile apps, punch in and out the employees whenever they arrive at the new location and fill the timesheets with job details.
However, accessing such an advanced feature may not be available for free employee timesheet apps.
An ability to track billable hours is definitely a must-have for accurate client charging. An employee time tracking app helps you learn how long it usually takes to complete a project so you can easily set an appropriate hourly rate and make better estimates.
This way, you keep an eye on project profitability and run a sustainable business that pays its employees fairly.
Using timesheet apps just to monitor time is counterproductive. You need to know how much time you dedicate to each activity to better manage projects and check project status.
Task and project management may be one of the more advanced features but it helps to re-create an organizational structure, the way things work in the company, and how the projects look like. It helps to better allocate the budget and save money.
Employee Attendance Tracking
Timesheets usually mean tons of paperwork to track time and employee attendance properly. The right timesheet software can help in tracking different types of billable and non-billable hours, improve calculating payroll, reduce absenteeism, and better allocate resources.
Before you decide to invest in software, it’s a good idea to try it and see whether it has all the components you need. Remember that not every tool will be suited to your business requirements. Look for a solution that fits you most, not that is the most popular or has all the fancy features.
If you need just basic time tracking, a free timesheet app may be enough.
What Is The Best Timesheet App?
Apps for timesheets can fall into two categories: simple and fully-featured. The latter can be used for more than just time management, for example, as an advanced time tracking system, project and task management software, or accounting software. So, it’s not always easy to find the right tool.
Check out our recommendations and choose the best app for timesheets that precisely corresponds to your business needs! (All available also on mobile devices – a mobile app for Android and iOS).
Use them with your planner or calendar templates to perfectly organize every day and week!
Best for: automatic and user-friendly time tracking with timesheets and reports for free
TimeCamp is a robust time tracking app and one of the most popular Zoho alternatives. Its practical features can help in or even completely eliminate monotonous activities. The software automates and optimizes workflow.
Using TimeCamp as a timesheet app is much more effective and easier than manually entering information. There are approvals, the ability to edit entries, a time clock with a start/stop timer, and extensive timesheet data.
The automatic time tracker records all activities so you can focus on your duties, instead of fixing problems with spreadsheets and doing paperwork.
Fully automatic, the desktop app works in the background. Also, you don’t have to switch between different apps or tasks, TimeCamp detects it all.
The feature of tracking time based on billable or non-billable hours makes it easier to estimate the costs of a project for hourly employees.
With detailed but user-friendly reports, your employees can see how much of their time was spent on productive and unproductive activities
You can easily convert reports and export them into Excel files, PDF, CSV, or Google Spreadsheet.
The feature of a graphical timesheet gives you the possibility to clearly see the project’s progress in a weekly reports.
Ability to create projects and tasks, subtasks, and add tags to break down your work structure and create a project schedule.
Automatic reminders and idle time detection.
Project time and expense tracking.
You can track time against estimates, track breaks, overtime, and expenses.
An extensive list of integrations makes it easy to connect with other tools and browser extensions.
Free plan for unlimited users.
Wonder how TimeCamp works? Watch the short walkthrough video!
⇒ Available as a mobile app (Android, iOS), desktop (Mac, Windows, Linux), and web app.
- Free – a free plan of TimeCamp for unlimited users includes all the essentials – accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more,
- Starter – $2.99 per user per month, including unlimited tasks, excel reports export, attendance, time-off, overtime tracking (billed annually)
- Premium – $4.99 per user per month, including one integrations, billable time, budget & estimates, apps & websites tracking, project archiving, and more (billed annually),
- Ultimate – $7.99 per user per month, including unlimited integrations, billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more (billed annually)
Enterprise – custom pricing; contact sales team for more details
👉 Read also: 15+ Time Tracking Software for Mac OS X
2. Zoho Projects
Best for: having a project management hub with all projects and timesheets in one place
Zoho Projects is a powerful tool for managing employee time. With this app, you can create fantastic timesheets. You have the ability to manage milestones, task lists, and projects, tasks, subtasks, recurring tasks, and dependencies.
This timesheet software also gives you the ability to collaborate with your team to connect and create a seamless workflow.
It’s a great timesheet app for people who like to have detailed information regarding the total time for monthly and hourly employees to quickly analyze the company’s progress, financial situation, or project stages.
👉 Looking for Zoho time tracking solution? Check out Zoho time tracking integration!
⇒ Available for web and as mobile timesheet app (Android, iOS)
Pricing: A 10-day free trial is available; a free plan is available for 3 users. Pricing starts at €5 per user/month.
Best for: off-site and remote employees
Homebase, that serves also as an employee time tracking software, allows you to track work hours, breaks, and overtime of your staff to easily calculate payroll. It automatically identifies missed breaks or clock-outs so you can easily correct them. The app keeps records of all your timesheets, including edit history.
Homebase can be integrated with top payroll software to automatically sync your hours to payroll.
⇒ Available for web and as a mobile timesheet app (iOS, Android)
Pricing: A free version is available for one user. Pricing starts at $19.95 per user/month.
Best for: logging work time in online timesheets
ClickTime is a cloud-based time tracking software that lets you track, manage, and report on employee time. Simple timesheets and powerful reports reduce costs and improve performance. In the tool’s online spreadsheets, you can see all the data without the need to store them on your computer or in a cabinet. It’s a great alternative to traditional paper timesheets.
In ClickTime online timesheet app you can track working hours on your phone or laptop, quickly approve employee hours, or look into dashboards and reports to easily manage budgets and plan employee time from anywhere. It’s also a good team management tool.
ClickTime is a great tool for businesses and professionals that need an all-encompassing timesheet app. It also offers timesheet calendar templates if you need an addition to the software.
⇒ Available as a cloud time tracker and mobile app (Android, iOS)
Pricing: ClickTime offers only a free 14-day trial. Plans start at $9 per user per month.
Best for: lightweight time tracking with simple timesheets
Tick is a simple, automated time tracking software that is perfect for those who don’t have big needs regarding extra features so specific to most time tracking apps. Tick automatically tracks time for particular tasks and gives an insight into how much time is spent on activities in a simple report. Later on, you can access all data for review in timesheets.
It’s a convenient application accessible from any place. It has the option of project budgeting tracking and has transparent reports. Tick may be in favor of those who need a basic employee timesheet app that enables people to automatically create employee payroll.
⇒ Available as a mobile app (Android, iOS), web app, time tracking app for Mac, Apple Watch, Chrome extension
Pricing: Tick is free for 30 days. Pricing starts at $19 per month.
Best for: GPS tracking with online reporting and timesheets
Hubstaff features help to manage team, workflow, and improve efficiency. With Hubstaff you can see who’s late with the work and how much money and time you’re spending on it. The software is especially useful in remote team administration and has the feature of screenshot tracking with activity rates.
It also helps in keeping a hand on the team’s calendar, invoices, payments. All reports are automatic. Hubstaff is an advanced employee hours tracker with many helpful features: location tracking, productivity monitoring, payroll, automatic reports, team scheduling, and billable hours recording helpful in keeping track of monthly and hourly employees.
⇒ Available as a desktop app (Windows, Mac, Linux, Chrome OS), mobile app (iOS and Android devices), Chrome extension.
Pricing: Hubstaff is free for a single user. Pricing starts at $4.99 per user/month.
Best for: managing team with classic timesheets
Timesheets lets you observe people’s work progress and workflow. The tool has many other useful features. People can track their time and customize settings as they need, you can administer leaves, keep all information in one place, and access the tool from mobile devices.
It’s a suitable timesheet app for people looking for an easy way to monitor employee work and keep track of all your projects. At the same time, it’s an advanced solution with powerful reporting features—mó employee documents are stored in one place with the HR suite, you can make payroll and billable time calculations, and report overtime. Leave management system handles employee requests, supervisor approvals, and accrual calculations.
It’s also possible to track expenses and mileage from anywhere and even upload receipts from your phone.
⇒ Available as a mobile app and as a web app
Pricing: Timesheets is free for a single user. The Standard version is $5.50 per user and Nonprofit – $4.40.
Best for: free online employee timesheets
Clockify is a free employee timesheet software with the features of time tracking, reporting, and simplified task management. It enables you to add as many users as you want in the free version. With this tool, you can see how many hours you and your employees spend on work and what takes most of their time.
The tool tracks time, creates a summary of your work, and helps you to manage all the tasks. Due to its simplicity and focus only on time tracking, it is the best solution for businesses, freelancers, or startups looking for comprehensive free employee timesheet software. Also, in the free trial, you have access to all the extra features.
⇒ Available as a browser extension (Chrome, Firefox), app for Windows, Mac, Linux, and as a mobile app
Pricing: Clockify is available in a freemium plan, but for more extensive features, you need to subscribe. Pricing starts at $6.99 per user/month.
👉 See also our list of the best Clockify alternatives
Best for: in-depth analytics and calendar templates for timesheets
Replicon is an extensive system that easily enables you to monitor your employees’ activities. If you are looking for a fully-featured yet uncomplicated solution, Replicon will be the right tool. It is a great timesheet system and time tracking app for large companies with PMs or leaders who manage sizeable or even remote teams.
Replicon allows you to manage global time and employee attendance, time off, gross pay, wage-and-hour compliance, tracking billable rates for hourly employees, client billing, or revenue recognition. The software makes it possible to manage time and projects based on localization (tracking with GPS) so you can more accurately scale and configure tasks.
You can adjust Replicon to create a time tracking app perfectly tailored to your needs.
⇒ Available as an online timesheet app, mobile time tracking app (Android, iOS).
Pricing: varies across products and modules.
Best for: managing team and leaves with timesheet data
Beebole is a timesheet application that allows you to keep all things together in one place. It is a timesheet in itself. With this tool, you can replace paper documentation with online spreadsheets.
- You can record time daily, in a week format, monthly and in the real-time.
- Integrate your timesheet with ERP and billing software, and G Suite.
- You can create a customizable dashboard and generate employee reports on time, attendance, budget, paid time, margin and profits, and print, export, audit them to check teams accountability.
- You can keep track of employee overtime total hours.
⇒ Available as an online timesheet system and for mobile
Pricing: 6.99€ per person/month.
Best for: business management with real-time updates
Scoro is one of those tools in which you can work on many levels – track work hours, manage timesheets, assignments, teams, finances, and workflow. If you’re looking for a solution that will enable you to incorporate all aspects of managing work in one place, Scoro is the perfect tool.
Not only will you be able to see the hours of your employees in a cloud format but also the progress of all assignments, people’s productivity level, important dates, budget, etc.
It’s a great tool because it also works as your personal reporter on the business’ state and as a project management hub.
⇒ Available for mobile and web.
Pricing: Scoro is an expensive solution (pricing starts at $26/per user/month) so it’s better to test it out before purchasing. Scoro offers a 14-day free trial.
Journyx is the best solution for online timesheets. It’s dedicated to time and expenses management. It allows you to monitor the time worked and time off, resource usage across the project and non-project activities, and review schedules.
Journyx also has the accounting feature for billable and nonbillable time and expenses.
It’s a great tool for automatizing the process of timesheet creation and approval but also managing workflow.
⇒ Available as a web app and for mobile (Android, iOS).
Pricing: starts at $13 per user/month.
Best for: team collaboration and keeping track of work
ProofHub is a project management and team collaboration software with helpful time tracking capabilities. For teams and businesses looking for an all-in-one solution to plan their tasks and projects, collaborate remotely, and track time, ProofHub may be a suitable solution.
It lets you track time with its simple, easy-to-use automatic timer. You can also enter time data manually. All your data is stored in beautiful timesheets, which you can easily download or export for invoicing and billing purposes.
You even have time reports to take a quick peek into how everyone in your team is using their time. ProofHub is a great solution for teams looking to not just keep track of their time and productivity, but also to stay in ultimate control of their projects, tasks, and communications.
⇒ Available as a desktop, web app and as a mobile app (Android, iOS).
Pricing: starts at $50 per month.
Best for: simple timesheets online with budgeting
It has the most necessary features that a good tool for time sheets should have. It tracks time and expenses to give you information on all the crucial data. You can easily access all the information about your team’s performance, projects progress, time, and budget spent on different projects.
Once all the data is tracked, you get comprehensible reports which can serve as a perfect and detailed timesheet. You can export them to Excel or CSV. It’s a suitable application for non-demanding users.
⇒ Available as a mobile timesheet app (iOS, Android), desktop (Windows, Mac), web time tracker.
Pricing: Harvest is free for one user with 2 projects. Pro plan is $12 per seat per month with unlimited users and projects. A 30-day free trial with all features is available.
Best for: accounting, payroll, and bookkeeping for small companies
Quickbooks is one of the most popular accounting software. It has all the necessary tools to help you manage your small business and administer invoices and payments at the end of every month.
Monthly timesheets allow you to keep a record of time spent on all projects. Based on the timesheet data, you can create fully customizable invoices and send them to your clients with just one click.
Quickbooks is a good payroll provider that helps to organize all finances and paperwork for the tax season and track expenses on a daily basis.
⇒ Available as a desktop app or online. Works with mobile (Android, iOS).
Pricing: starts at $30 per month. You can also check the free 30-day trial.
Do You Use Employee Timesheet App?
With the right timesheet app, businesses can boost performance, save time and money, and better handle projects and tasks.
What are your thoughts on employee timesheet software? Do you use them in your company to help employees in their work? If so, what features do you find most useful, and which do you think are unnecessary? Would you rather stay with a basic time tracking app or choose an employee time tracking software with more advanced features?
Let us know in the comment section. We’d love to know your thoughts!
Co-author: Ola Rybacka, Content Specialist at TimeCamp