What Is Project Time Tracking?

We are all very much surrounded by projects. Either when working as a freelancer, remote worker, or in a larger organization. That concerns project managers in particular. They have to keep a hand on all processes relating to project delivery. Since managing projects requires lots of energy as well as being able to pay attention to details, tracking different aspects of a project may be challenging.

One of the ways to tackle this challenge is to use project time tracking. It will save much of your time and enhance the process of project management. So what exactly is project time tracking? It is tracking time of a project to make sure it meets the deadline. But it is more than just that. Project time tracking allows allocating resources appropriately, implementing the project on time and in a proper manner, etc.

There are many tools which can be of great help in project management. Even though they share similarities, not all of them function in the same way. The software existing on the market varies in features, purposes, and aims at different niches. That’s why it’s important to choose the most suitable tool for project time tracking.

For this reason, today we present 10 best tools for project time tracking:

#1 TimeCamp

Project time tracking with TimeCamp enhances various processes in the company tremendously. Here’s how TimeCamp helps in managing and tracking time of projects:

  • You can easily track the progress and detect possible delays.
  • The tool collects valuable information on which tasks take more time and which less.
  • With extensive reports, you can assess if a project is profitable for the company.
  • Plan the work of your team so they can participate in different assignments without harm for other duties.
  • TimeCamp helps you to estimate how much time you and your team will need to spend on a project.
  • You can bill your clients accurately.
  • And use GPS tracking!

Such project time tracking is possible with TimeCamp’s extensive features such as the desktop app (which gathers all the information in the background by automatically following your activities), detailed reports based on which you can estimate future project predictions, billable and nonbillable hours, powerful integrations (for example integration with Trello), mobile app, and many others.

Enhance your project time tracking with TimeCamp today! Become the best project manager in the world and register for free today!

time tracking software for HR

#2 Hubstaff

Hubstaff is another popular time tracking tool offering the feature of project time tracking. The software gathers information on your team’s work in the form of activity reports. You can adjust them and pay your employees based on work hours tracked by the app. With the flexible calendar view, you can see different time entries – daily, weekly or monthly. That’s a great way to analyze your team’s performance and work progress, a feature helpful in managing projects on a daily basis. 

Tracking time spent on projects can boost team’s productivity. Beside that Hubstaff offers managing projects with the help of the following features:

  • Staff scheduling to assign your team members to a particular project.
  • Creating invoices based on time tracked with Hubstaff or for fixed payments.
  • You can set weekly limits on how many hours you want your employees spent working on to have the budget under control.
  • Setting a budget for a project helps you monitor money spent on it and gets alerts whenever the budget exceeds estimates.



See the comparison between Hubstaff & TimeCamp

#3 Tick

Tick is quite a simple tool, and it may seem to be nothing more than time tracking software. However, if you are looking for an easy project time tracking, this tool may be perfect for you. It works in three steps. The first one is simply entering your project into the timecard with all the details you need – a task, client’s name, notes, anything that will enhance your project. You can add multiple entries from any place at any time. The second step is monitoring the budget. You can quickly check the project’s status, get immediate feedback to stay on track, assign staff to particular tasks and even set recurring projects. The last, third step is digging into your reports. That’s a great feature because it gives you a detailed insight into specific time spent on projects. Moreover, you can export reports to Quickbooks, Freshbooks, or as a CSV file.

Tick is suitable for any organization as well as for freelancers. It works great for those who want to track their projects based on budget.


See the comparison between Tick & TimeCamp

#4 Harvest

Harvest will work out best for those who need to know where does all the time spent on the project goes. It will answer all your questions concerning resources in project management. Harvest will give you all answers with these features helpful in project time tracking:

  • Tracking time in this tool tracks not only time but expenses, clients, projects, and tasks.
  • The timesheets in the visual form help you understand your team’s work and see how much time they spend on different tasks. You see how much, when, and on what projects people are working. You always have their work under control.
  • With extensive reports, you get information on every single aspect of your project: time spent, budget, progress, time left to a deadline, etc.
  • Harvest allows you to integrate with Xero or QuickBooks to create invoices and quickly send them to your clients.



See the comparison between Harvest & TimeCamp 

#5 todo.vu

This software combines time tracking and project management tool. Similarly to TimeCamp, todo.vu tracks time of all your activities not only tasks or projects. It focuses mainly on projects’ details such as keeping track of your customers and information about them, setting billing rates on projects and staff, e-mailing tasks directly to your clients, breaking larger tasks into a small checklist, files storage, categorizing work by custom labels.

Thus, if you are looking for a project time tracking tool which will allow you to control all aspect of the CRM relating to projects, todo.vu is the right tool. It is perfect for a freelancer, small, and large businesses.


#6 Toggl

If you love simple solutions, Toggl is the right tool for you. The tool gets many praises for being the best time tracking software, and indeed, it is. Nevertheless, its features are quite limited. Toggl works as most of time tracking tools. The desktop app tracks your activities in the real-time and then creates reports. You have all the information about your work after you log into your account. You see the data concerning time spent on work, the progress in particular tasks or projects, and see the general overview of how your business is doing.

Toggl is fantastic in its simplicity. However, if you are looking for more extensive features, Toggl may not meet your expectations. Especially if you are interested in detailed project time tracking.


See the comparison between Toggl & TimeCamp

#7 Wrike

Wrike is mainly a project management software with the feature of time tracking. Together, these two options create a functional project time tracking tool.

First of all, Wrike is a fantastic tool for project managers who work with many clients and have to monitor team’s progress on a daily basis. Secondly, it has valuable features:

  • You can create projects and divide them into smaller tasks to develop blocks of work with due dates, assigned people, and any other adjustments that are most suitable for you.
  • Wrike has a feature of managing resources so that you can balance resources and track performance of employees.
  • You can track time and budget assigned to a project.
  • The tool has a friendly and intuitive interface.

wrike time tracking

#8 Paymo

Paymo is online project management, time tracking, and invoicing application for agencies and businesses of small and medium sizes. With its help, you can keep track of the entire lifetime of a project without using any other apps. It is reasonably cheap software with a lot of assets.

It facilitates team collaboration and communication, provides time tracking and timesheet reporting. The tools Paymo offers should be handy in identifying projects bottlenecks, monitoring and analyzing the time spent on projects and tasks, and generally, boosting team’s productivity. It is available as a desktop and mobile app.


See the comparison between Paymo & TimeCamp

#9 Jira

One of the niches of project time tracking is software developers. Or any other developers who work hard to develop a product. Jira is a tool aimed at that niche. It may not exactly be a time tracking software, but it works exceptionally well as a tool for monitoring processes of project implementation or development such as time, resources management, project’s stages, or reports.

One of the best features of Jira is the ability to create a roadmap that’s connected to your work. You can track progress across teams and projects and easily share your plan with stakeholders. With such a roadmap you see if the project is on time, share reports with the entire team, and connect with everyone to present the progress.


#10 Smartsheet

Smartsheet is a tool which enhances work in or between teams. The software tracks time you spend on tasks and projects in the real-time to deliver accurate and extensive reports. It has many features characteristic for time tracking and time management software, for example, easy-to-use dashboard, Gantt view, file attachment, activity log, formulas or customization.

This tool is “ideal for waterfall and agile projects, product launches, or sprint planning.” It automizes and enhances processes in the company.

smartsheet time tracking

10+1 Hey.Space

Tracking the time of a project is not only about monitoring hours spent on work and all activities related to it. It is also not only about resource and people allocation. It’s also about managing communication and collaboration in a company. Let’s take a look at the extra tool which you should consider implementing in your company, if you’re struggling with managing tasks and projects.

Managing tasks and making sure they are all carried out properly is very often challenging. If you are a Project Manager, you not only have to manage people, you also have to manage various tasks, some of which may be complicated. In such situations, communication and collaboration is crucial. And it involves such elements as to-do lists or lists of tasks, files and information exchange, fast and smooth communication, clear objectives and goals. You need a coherent and unified channel to manage all these such as Hey.Space


Sing up today and make project time tracking easier!

To Conclude

Project time tracking may not be an easy process. The tools mentioned above are there to help you, but you have to remember that they are all different. Once you know the needs and requirements of your organization and employees, choosing the right tool should be easy. Every software works differently and was created with a different purpose in mind of the designers. Make a list of your specifications and start acting with the proper software! If you are not sure you found the right tool, try TimeCamp for free to turn the intricacies hidden behind project management into simplicity!

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Kate Kurzawska

Author Kate Kurzawska

Marketing Assistant at TimeCamp. Freelance translator, proofreader, copywriter & content writer, software researcher.

More posts by Kate Kurzawska

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