- May 22, 2018
- by Kate Kurzawska
- 6 comments
Time tracking apps for freelancers are one of the most demanded tools in the world of productivity. That’s because the life and work of a freelance worker are extremely demanding. In this post, we’ve prepared the best freelance time tracking apps to help you stay on top of work.
Why Use Time Tracking Software as a Freelancer?
Being a freelancer is such an appealing vision of a job. We live in times where technological progress and vast urbanization allow people to work from any place in the world at any time. According to the sixth annual “Freelancing in America” study by Upwork and Freelancers Union, “freelancing income totals almost $1 trillion — or nearly 5% of GDP — more than major industries like construction.” There is no surprise that so many people decide to leave the office life behind and jump into that convenient lifestyle.
However, working as a freelancer can be demanding. It requires self-discipline, proper time management, and constant communication with clients.
Numerous companies, stakeholders, or investors decide to work with freelancers. Yet, establishing such cooperation is not that simple. It is an ongoing process in which you exchange information of different types – how many hours you spent working on a project, what is the expected budget needed for future projects’ completion, or your personal information.
Without proper management of your freelance business, you may easily get lost and lose your clients. A good time tracking software can help you out.
What Is The Best Time Tracking App for Freelancers?
Time tracking apps for freelancers are somewhat of a personal assistant. They not only track time, which is especially helpful when you are paid based on an hourly rate, but also help in managing projects, accounting aspects of freelancing, or keeping all the data in one place.
In a good time tracker, all components should mingle freely so you can flexibly use the app. It’s also good if you can automatically track time, edit and add time entries, track billable time, and integrate the app with other software for more effective work. And don’t forget to look for a free trial to test all functionalities before you decide to invest in the tool.
To help you find the right tool, we’ve compiled a list of time tracking software that are best for freelancers.
The best free time tracking apps for freelancers:
Tracking billable rates, project progress, and improving productivity
Timecamp is a robust freelance time tracking app. It combines features of a time tracker and a lightweight project management app. The tool allows you to manage all your projects in one place and collect all information about your work including the client’s data.
Automatic time tracking: Timecamp has an automatic time tracker built-in the desktop app that works in the background and syncs with the web so you can access all information in real-time. It also detects idle time and tracks time offline as well as activities you spend time on. You can also use automatic mobile and web trackers. If you travel on a regular basis, you can also use the GPS tracker.
Editing time entries & manual time tracking: You can freely and flexibly add time manually and edit time entries to customize reports, add/remove activities, time away, offline work, and more.
Tracking billable time: You can track billable and non-billable rates. You can set billable rates for different projects, and track all your expenses. Budgeting helps to stay on top of finances and monitor its state.
Reports: Extensive reports provide an in-depth analysis of your activities. They also show your productive and unproductive activities, attendance, time off, overtime, underperformance, work by client, project, and more. You can import or export reports to later use it with your favorite tools or share them with clients.
Integrations & different platforms: You can integrate Timecamp with other apps either directly or via Zapier. Timecamp is available on all platforms (Windows, MacOS, Linux), on web, as a Chrome extension, and as a mobile app (iOS, Android)
Free trial: TimeCamp offers 14-day free trial. Then, you can either use the free plan for 1 person or upgrade to one of the paid plans—Business (pricing starts from $5.25 user/month billed annually), or Enterprise (custom pricing).
Start tracking time today with TimeCamp.
Monitoring freelancers’ performance for remote teams
Hubstaff is a simple management tool for freelancers and contractors. With optional screenshots and activity monitoring, you’ll be able to see what your freelancers are working on. Monitoring features can be customized on a per-user basis or turned off altogether.
Automatic time tracking: You can use a one-click timer to track your work either in the desktop app or on the web. There’s also a GPS tracking with geofencing.
Editing time entries & manual time tracking: You can add or edit your time entries to customize timesheets and reports.
Tracking billable time: Simple budgeting and billable hours tracking are available.
Reports: In Hubstaff, work hours are pulled into customizable reports. You can view reports by week, team member, project, client, as a timesheet, manual time edits, attendance, and location reports.
Integrations & different platforms: Hubstaff integrates with some of the most popular apps. It’s available on the web, mobile (iOS and Android), and desktop apps for Mac, Windows, Linux, and Chrome.
Free trial: At Hubstaff, you can start with a 14-day trial, then either upgrade to Basic ($5 per month) or Premium ($9 per month) or stick with the free version – Solo Lite.
Invoice and accounting software with time tracking
FreshBooks is invoice and accounting software for small and medium-sized businesses as well as freelancers. It has a time tracking module that helps to monitor time and money spent on projects, clients, which makes it a great addition to the rich accounting functionalities.
Automatic time tracking: FreshBooks has a built-in automatic tracker that keeps track of time while you can focus on work.
Editing time entries & manual time tracking: You can add and edit time entries in timesheets.
Tracking billable time: FreshBooks has the option of tracking billable hours as well as rich accounting and invoicing functionalities.
Reports: Simple reports with the breakdown for particular projects or clients. Other than that, you get detailed financial reports on the state of your business.
Integrations & different platforms: FreshBooks can be easily integrated with hundreds of the most popular tools and apps so you can track time directly from the apps you already use. It’s also available as a web app and for mobile (iOS, Android).
Free trial: available for 30 days with all the features. Then, you need to choose from one of the paid plans—Lite – $15 per month, Plus – $20 per month, Premium – $50 per month, or custom pricing for more than 500 billable clients.
Monitoring your projects and profitability
TMetric is a straightforward app that combines simple project management with basic time tracking. It allows you to monitor the progress of work, measure budget and time spent on tasks.
Automatic time tracking: TMetric tracks time with a one-click timer on every platform you use the tool. It also tracks the usage of apps and websites.
Editing time entries & manual time tracking: You can add time entries manually or edit them.
Tracking billable time: TMetric allows you to track billable time for projects and work types. You can also monitor your budgets for projects, and set recurring budgets for projects that reset each day, week, or month.
Reports: You can see all your projects with hours tracked, earned money, and incurred costs. Reports also show the usage of apps and sites. All reports can be exported and shared with clients or stakeholders.
Integrations & different platforms: TMetric integrates with several of the most popular project management apps, and with many other tools via Zapier. The app is available for web, desktop (Windows, macOS, Linux), mobile (iOS, Android), and as a browser extension (Chrome, Firefox, Opera, Edge).
Free trial: There are three plans — Business ($7 per month), Professional ($5 per month), and Free. Every plan includes a free 30-day trial.
Simple time management
Toggl is a lightweight time tracking app for freelancers who like simplicity and want to easily track work hours spent on particular projects and tasks.
Automatic time tracking: You can use the automatic tracker in Toggl on all platforms and with add-ons. The desktop timer also includes the Pomodoro timer.
Editing time entries & manual time tracking: You can add time entries manually, edit them, and adjust to customize the reports.
Tracking billable time: Tracking billable time is available only in the paid plans.
Reports: Toggl offers simple, colorful reports in different formats—summary, weekly detailed, and filter them by task, project, client, tag, or description. No timesheet reports are available. You can also turn on the option of tracking computer usage in the desktop app and view the reports in the timeline view.
Integrations & different platforms: Toggl can be easily integrated with over 100 apps for productivity and managing projects, and other time trackers for a better experience. The app is available for web, desktop (Windows, Linux, macOS), mobile (Android, iOS), and as web extensions for Chrome and Firefox
Free trial: There’s a 30-day free trial, then, you can either keep using Toggl for free with limited features, or subscribe—Starter ($10 per user/month), Premium best for teams ($20 per user/month), or Enterprise (custom pricing).
Free time tracking, invoicing, and payments app
TopTracker is one of the few time tracking apps for freelancers which offers a variety of features in its free version. It is an application that can be used anywhere. It’s a combination of a time tracking tool and an app for payment processing dedicated specifically to freelancers.
Automatic time tracking: TopTracker has a traditional timer that runs on the web. With the desktop app, you can track activities with descriptions, take screenshots, or webcam shots. Additionally, it has the hotkeys which allow you to quickly track time with start and stop – a feature particularly useful when you travel.
Editing time entries & manual time tracking: You can freely edit and add entries manually.
Tracking billable time: TopTracker allows you to track billable time and watch your budget.
Reports: TopTracker tracks your work in real-time and puts all that data into reports.
Integrations & different platforms: TopTracker id available only as a web or desktop app. It integrates with Payoneer for payments but no other integrations are available. Thus, it’s best as a stand-alone solution independent from other apps.
Free trial: TopTracker has a free plan that you can use without the time limit.
? See the comparison between TopTracker & Timecamp
Tracking project budget and expenses
Harvest is an online time tracking software and expense tracking app. It helps in measuring the profitability of projects.
Automatic time tracking: In Harvest, you can track time based on to-do lists, tasks, or single hours. You can track your work with the one-click start/stop button on the web or mobile app.
Editing time entries & manual time tracking: You can add or edit time entries but the app doesn’t give you much flexibility in customizing your reports.
Tracking billable time: You can track billable time and other expenses related to projects so you have real-time insight into the budget of your business.
Reports: Harvest turns timesheet data into simple visual reports with graphs, your data broken down by person or task, and information on tracked hours, budgets, billable amounts, costs, and uninvoiced totals.
Integrations & different platforms: Harvest integrates with many other apps. The tool is available as a web tracker, mobile app for iOS and Android, and a desktop app.
Free trial: Harvest has two plans—Free for 1 user with 2 projects, and Pro ($12 per user/month) with unlimited projects and users. A free 30-day trial is available.
Simple productivity monitoring and reporting
Timeneye is a time tracking app suitable for freelancers who want to manage time and projects in one place. You can use it yourself or with other team members to track time spent on different tasks for different clients, and to work on productivity.
Automatic time tracking: Timeneye offers automatic time tracking on the web (and the mobile app). With the transparent interface, you can browse between projects, select a task, and add a description.
Editing time entries & manual time tracking: You can track time using timers or manually register your entry.
Tracking billable time: You can set a budget and track billable time.
Reports: You can view your data in different types of reports: the calendar-style dashboard lets you monitor your daily work in a quick view, billable time and budget report, a simple chart showing how you spent the time, and breakdown of activities.
Integrations & different platforms: You can integrate Timeneye with other apps also via Zapier. It’s also available as a mobile app for iOS and Android).
Free trial: Upon signing up you have a 14-day free trial, then you can either use the Free plan with limited functionalities or subscribe for the Pro plan ($7 per user/month).
Tracking time with time blocking, intervals with the use of a physical tracker
Timeular is not only a time tracking app but also an interesting gadget that helps to manage your time and improve productivity. It comes with 8-sided tracking dice and a dedicated app. You assign an activity to each side of the tracker and flip to start tracking your time, and desktop and mobile apps tell you where every minute of your day is spent.
Automatic time tracking: Timeular is fully automatic. All you have to do is to flip Timeular and it automatically tracks time spent on tasks. It also records time offline.
Editing time entries & manual time tracking: You can easily edit and delete time entries.
Tracking billable time: You can track billable and non-billable time.
Reports: Timeular generates detailed, colorful and transparent reports.
Integrations & different platforms: Apps for MacOS, Windows, Android and iOS.
Free trial: No free trial available, however, there’s a 30-day money-back guarantee in case the tool doesn’t meet your expectations.
What Is Your Favorite Freelance Time Tracking App?
Time tracking apps for freelancers are a must-have solution for effective time management. All you have to do is choose from all the productivity apps according to your needs and business field. Remember that all apps are different despite similarities. And if you’re not sure which one to choose, try all of them! That’s what free trials are for.
Do you have your favorite time tracking software for freelancers? Let us know in the comments!