Time Tracking Software for Healthcare

  • March 31, 2019
  • by Kate Borucka
  • No comments
Time tracking software for healthcare


Time tracking software for healthcare becomes more and more popular. Especially, that it is one of the biggest underserved industries in terms of labor management. Services such as home health, hospice and home care are very often ommited by companies providing software. And as every other sector, healthcare needs automation of work. Statistics show that, “The United States could save $175 billion in healthcare costs by halving administrative costs.”

Implementing the right software can hugely lower administrative work by automating processes related with labor management, attendance, and payroll.

Today, we prepared a list of 10 time tracking software for healthcare to help you and your team of doctors, nurses, and other professionals enhance work! You can also check out HealthTECH Resources EHR consulting company for more healthcare IT stuff from payroll, staffing and support implementation.



1. TimeCamp 2. ClickTime 3. actiTIME 4. TimeTac 5. Boomr 6. ClockShark 7. TSheets 8. Hubstaff 9. PurelyTracking 10. TrackSmart


1. TimeCamp

TimeCamp, a 100% free time tracker for unlimited number of users, is a perfect time tracking software for healthcare because it can be used by every service. Everyone on your team will find TimeCamp helpful, beginning from on-site employees to doctors and nurses. The software integrates across devices which enables smooth workflow management. Morover, with TimeCamp you can accurately pay your employees, monitor budget and hours worked. It’s a great software for managing payroll.

Main features:

  • Automatic time tracking with the desktop app
  • One-click  time tracking
  • Mobile app available for iOS and Android devices
  • Powerful reports
  • The ability to set a time budget for each task
  • Billing customers accurately thanks to the project’s budget tracking
  • Turning time entries into invoices based on estimated hourly rates
  • Timesheet approvals
  • Tracking attendance, overpay, and time off
  • Invoicing
  • Billable and non-billable hours
  • Both direct and Zapier integrations which include project management and accounting tools like Asana, Podio, TrelloXero, Quickbooks, Monday.com, ZOHO CRM and many others


  • Free – $0 for unlimited users
  • Basic – $6.30 per user per month billed annually ($7/mo billed monthly)
  • Pro – $9 per user per month billed annually ($10/mo billed monthly)
  • Enterprise – custom pricing

timesheet screen


2. ClickTime

With ClickTime, you can facilitate more effective dialog with your business partners, better plan, manage, and report on employee time. It’s a straightforward time tracking software for healthcare, perfect for organizations which have an organized hierarchy and need to properly assign responsibilities to employees. ClickTime will help you communicate and report to upper management.

Main features:

  • Time tracking with Weekly, Daily, and Biweekly Timesheets, custom fields, stopwatch, custom notes
  • Reporting
  • Billing & cost reporting (Client, Project, Person, Task)
  • Billable vs. non-billable hours
  • Basic billing rates (Person, Project, Task)
  • Budgeting and forecasting with real-time employee availability, actuals vs. estimates, employee costs
  • Resource planning with real-time resource planning dashboard, monthly retainer management tools, under/overstaffed projects, monthly capacity planning
  • iPhone and Android mobile app
  • Integrations
  • Timesheet approvals
  • Time off and attendance tracking
  • Expense tracking


  • Starter – $9 per user per month
  • Team – $12 per user per month
  • Premier – $24 per user per month
  • Enterprise – custom price

See the comparison between ClickTime & TimeCamp




3. actiTIME

This software can help you reduce administrative, HR, and payroll costs. actiTIME is helpful in understanding time required to service customers and complete projects. Your team can easily submit their shift hours and you always have an insight into their work, and approve their schedule. Not only is it great time tracking software for healthcare but it also replaces paper timesheets.

Main features:

  • Automatic time tracking with automatic reminders,
  • Timesheet approvals
  • Tracking overtime hours
  • Projects with tasks (and adding details to tasks)
  • Kanban board for monitoring work progress
  • Team management
  • Flexible product configuration as you need
  • Reports and data analysis
  • Billing and invoicing
  • Ability to calculate costs
  • Leave management


  • Free up to 3 users
  • Pricing starts from $6.57 for five users
  • actiTIME Self-Hosted Version – starts from $799 for five users


4. TimeTac

TimeTac is a perfect time tracking software for healthcare as it allows you to manage your workforce. With this tool, you can quickly and conveniently schedule your employee’s shifts and plan their work with attention to details. timetac records arrival and departure time of each visit and gives you real-time insight into who’s where and how long they’ve been working. It’s a suitable tool for those who need timesheet and leave management software in one.

Main features:

  • Data on specific employees, clients, patients, and activities
  • Leave management to plan workflow
  • Time clock
  • GPS tracking
  • Detailed statistics and customizable reports
  • Customizable level of access and permissions for employees
  • Mobile app


  • Free trial
  • Prices start from $2 and include the very basic features
  • Prices vary depending on which features you decided to have


5. Boomr

With Book, you have all labor data centralized in one place regardless of where employees are working. The software compliments employees work, not distracts them. It’s best for hourly employees since it tracks time for pay per visit or per diem staff. It doesn’t matter what employees’ responsibilities are, with Boomr they will get paid accurately.

Main features:

  • Geo-stamped timekeeping
  • Built-in team messaging and communication
  • Timesheet payroll
  • Overtime tracking
  • Real-time GPS location tracking
  • Integrations with payroll and accounting tools: Freshbooks, Quickbooks, Xero, Paycheck, Sage, BabmbooHr, Namely, and others
  • Compliance with federal & state labor laws, including HIPAA


  • 1-month free trial
  • Standard – $5/Month Per User + $20 BASE FEE
  • Business – $9/Month Per User + $45 BASE FEE



6. ClockShark

This software time tracking software for healthcare allows your employees take care of their patients without worrying about wokr hours and daily paycheck. ClockShark is easy, powerful time tracking and scheduling which keeps track of work hours of your staff while letting them focus on their tasks, not on filling out timesheets. It’s a user-friendly software perfect for people who want to save time on filling timesheets.

Main features:

  • Mobile time tracking
  • Clock punch with GPS tracking and geofence technology
  • Desktop app
  • Employee scheduling
  • Timesheet approvals
  • Integrations with payroll apps
  • File attachment
  • Larger organizations can run multiple offices and departments with a single ClockShark account


  • Billed Monthly – $5 per person + $25 base fee
  • Billed Annually – $4.17 per person + $20.85 base fee


7. TSheets

If you want to cut costs related to payroll management, TSheets is the right choice. Used with mobile app, TSheets automates and optimizes work and lets you and your team track their work and manage shifts, no matter the size of your company. You can easily schedule work and be felxible. Everything in the real-time!

Main features:

  • GPS location tracking – real-time insight into who’s working on what and where
  • Convenient time tracking with the mobile app
  • Real-time interactive reports
  • You can automate overtime rules, customize pay rates, and preset complex overtime calculations for easy, accurate payroll
  • Overtime alerts keep you and your employees aware of weekly overtime limits
  • Scheduling
  • Employees can clock in and out in real time and enter their time manually,
  • Advanced time tracking features enable your employee to customize time entry for fields, projects, and tasks


  • Free for one user
  • $5 per month for 2-99 Users per user + $20 base fee per month
  • $5 per month for 100+ Users + $100 base fee per month



8. Hubstaff

Hubstaff is one of the most popular time tracking software. It has all the necessary features a good time tracking app should have. Small, large teams, corporations, individuals, everyone will find it helpful. It’s best to use if you need easy and intuitive healthcare time tracking.

Main features:

  • Location monitoring – tracking through GPS, web-based reports
  • Online timesheets
  • Team dashboard
  • Reporting
  • Scheduling with employee attendance tracker and staff scheduler
  • Screenshots
  • Invoicing
  • Setting up pay rates once for each member of a team or project, so payments are automatically sent based on hours worked during that pay period
  • Numerous integrations


  • Free – 1 User
  • Basic – 1 User – $5/ month
  • Premium – 1 User – $10/ month

See the comparison between Hubstaff & TimeCamp


9. PurelyTracking

PurelyTracking is another solution worth trying if you’re looking for time tracking software for healthcare. It has all the most important features necessary to enhance your staff’s work. You can use it to monitor their work hours, manage workforce, payroll, and help better organize work.

Main features:

  • Employee Self Service station with real-time visibility of workforce and their responsibilities
  • Centralize Corporate Employee data with key details such as work email id and contact number
  • Employees can view and update their personal information and work-related details
  • Employees can access key information about their projects anytime, anywhere through Mobile App and Website
  • Easy QuickBooks and Paychex payroll integration with the ability to export Payroll data in CSV format for easier operations
  • Absent management system with configurable approvals of workflows
  • Real-time track-record of available and used leaves as well as automated leave requests and status for leave approvals
  • Resource allocation and management for the projects of the clients

Pricing: FREE


10. TrackSmart

Paperwork is something that’s very common and unpleasant in healthcare. TrackSmart eliminates all the tedious activities and allows you to digitize all the important data. It’s especially suitable for businesses which need to deal with HR, organize staff’s work, and everything related.

Main features:

  • Attendance with reporting, attendance tracking, timesheets, self-service (ability to request vacation days, granting supervisors permission to approve time-off requests and time sheets in-app, etc.)
  • Scheduling with work schedules, payroll, ability to see if a shift is fully scheduled 
  • TimeClock with labor cost calculator to make sure employee schedules stay within your budget, billable and non-billable hours, autoscheduler
  • Mobile app


Prices vary for each of the three modules:


Kate Borucka

Kate is a freelance translator, copywriter, and a content writer specializing in time tracking software, time management, and productivity. When not researching new software, she's reading books, or spending time outdoors.

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